Company HQ Christmas party in marquees on hotel grounds
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Company HQ Christmas party in marquees on hotel grounds

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Case study showing the developing plans for a large company HQ Christmas party in marquees at a country hotel

Case study showing the developing plans for a large company HQ Christmas party in marquees at a country hotel

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  • 1. A case study by Bees Marquees; large corporate Christmas party at a hotel estate A 4* country resort hotel with modest C&B facilities approached us asking for a quick assessment on whether their grounds could host a marquee-based Christmas party for a local corporate HQ’s 1500 guests… they were surprised to learn we could not only accommodate almost twice those numbers (if they ever need it) but also offer an attractive event rate – and leave the marquees there for much longer for the same price, thus allowing them to sell other events in it too! Please contact ian@BeesMarquees.co.uk or 07966 462460 for more details, thank you
  • 2. Basic/initial layout suggestion for a “BRONZE” level, by Bees Marquees Ltd SUMMARY: carpet-covered timber floor in basic soft-walled structures, all together on sports pitches – and assuming an unpressurised build schedule Disadvantages: main marquee is shared between dining & dancing (dining tables on dance floor need moving), soft walls (also for entrances) so poor insulation, standard stock lining/lighting – will feel like a compromise The price shown here is purely a budgetary/package price suggestion; the quote has a detailed breakdown £30K Optional extra – walkway from hotel building to party setup altogether on the sports pitches &
  • 3. Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat Shared dining & dancing area: 20m x 50m marquee Marquee covered area; flat/taught fabric lining Marquee covered area; ivory, pleated fabric lining Marquee covered area; no lining inside Marquee covered area; BLACK, flat fabric lining Marquee leg Key of symbols used in the marquee layout diagram PVC window walls Access via PVC curtain wall (or open bay – wall off) Glass Solid walls (cavity/cladded tempawall) Clear PVC Solid walls (embossed single skin ABS) Initial marquee layout for suggested BRONZE level Hotel 5m pagoda 5m pagoda 5m pagoda SERVICE STATION 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) Toilet trailer Toilet trailer 6'tall Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat SERVICE STATION SERVICE STATION Catering 10m x 30m 5m pagoda SERVICE STATION 5m pagoda SERVICE STATION 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) These tables should be moved after the dinner for the dancing & bar Cross section to show span and heights 20m span (3m eave) scale cross section showing internal height 6.25m at apex 5m pagoda on a 2.3m leg 6'tall 10m span, eave 3m, apex 4.82m 6'tall 12m span, eave 2.3m, apex 4.36m (builds in 3m bays) 6'tall Page 3
  • 4. The price shown here is purely a budgetary/package price suggestion; the quote has a detailed breakdown £55K Page 4 Basic/initial layout suggestion for a “SILVER” level, by Bees Marquees Ltd SUMMARY: glass doors (with pagodas over) entrances, larger catering area, separate marquee for dance/bars (with starlight ceiling over dance floor, but otherwise still uses standard lining & lighting) on lawn from hotel & walkways to keep the guests covered (plus more heating, toilets etc) – and assuming an unpressurised build schedule
  • 5. 3m3m3m 5m pagod a Initial marquee layout for suggested SILVER level Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat 5m pagod a 5m pagoda 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) Catering/ storage/ dishes etc 10m x 10m SERVICE STATION SERVICE STATION Catering 10m x 30m 5m pagoda SERVICE STATION 5m pagoda SERVICE STATION Hotel 3m 3m 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 3m3m 3m 3m 3m 3m3m3m3m 3m 3m5m pagoda 5m pagoda 5m pagoda Parquet dance floor 24' x 33' Stage 24' x 8' Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Poseu r/ stools Marquee covered area; flat/taught fabric lining Marquee covered area; ivory, pleated fabric lining Marquee covered area; no lining inside Marquee covered area; BLACK, flat fabric lining Marquee leg Key of symbols used in the marquee layout diagram PVC window walls Access via PVC curtain wall (or open bay – wall off) Glass Solid walls (cavity/cladded tempawall) Clear PVC Solid walls (embossed single skin ABS) Glass doors rather than PVC curtain walls will help reduce heat loss Starlight ceiling cloth, black out walls & spot-lit mirror balls Page 5
  • 6. The price shown here is purely a budgetary/package price suggestion; the quote has a detailed breakdown £99K Boundary 3x123x123x12 1.5x6 1.5x12 1.5x151.5x15 1.5x15 1.5x4.5 10x10 10x1510x3012x3012x30 15x35 20x50 10x10 age 6 Basic/initial layout suggestion for a “GOLD” level, by Bees Marquees Ltd SUMMARY: solid, cavity walls for winter-friendly setup, covered toilets/cloakroom, enhanced lighting & linings, including moving head lights & lots of starlight cloth (photos in accompanying BeesMarquees- QuickCollageCollection-ShowingFeatures.PDF) and wall/roof drapes as a “winter wonderland” theme. OR, at the same price point, thick acoustic/thermal linings which with the cavity walls, greatly reduce heat & sound loss, in place of the themed/enhanced lining & lighting. You might like to use a production/dressing company for the decorations
  • 7. 3m3m3m Initial marquee layout for suggested GOLD level - details in accompanying quotation Blow-heater Heat Heat Heat HeatHeat Blow-heater Heat Heat Heat HeatHeat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat HeatHeat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat HeatHeat 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 Block of 240 diners (12m x 18.5m) 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 Block of 240 diners (12m x 18.5m) 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 Block of 240 diners (12m x 18.5m) 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 Block of 240 diners (12m x 18.5m) SERVICE STATION SERVICE STATION Catering 10m x 30m 5m pagoda SERVICE STATION 5m pagoda SERVICE STATION 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 Block of 150 diners (10m x 15m) 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 Block of 150 diners (10m x 15m) 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 Block of 150 diners (10m x 15m) 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 5' 6" round seatin g 10 Block of 150 diners (10m x 15m) 3m 3m 3m 3m3m 3m 3m5m pagoda 5m pagoda 5m pagoda Marquee covered area; flat/taught fabric lining Marquee covered area; ivory, pleated fabric lining Marquee covered area; no lining inside Marquee covered area; BLACK, flat fabric lining Marquee leg Key of symbols used in the marquee layout diagram PVC window walls Access via PVC curtain wall (or open bay – wall off) Glass Solid walls (cavity/cladded tempawall) Clear PVC Solid walls (embossed single skin ABS) 3m3m 3m 3m Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols Pos eur/ sto ols B&W dance floor 36' x 36' Stage 32' x 8' Insulated, cavity solid walls will help muffle the sound as well as keep the heat in Covered toilets Main dining marquee “winter wonderland” with white flat lining to walls but dark blue (twinkling) LED starlight cloth to ceiling & gables. Decorative lining swipes & overlays too. Hotel Starlight covered area (various colours) Cross section to show span and heights 20m span (3m eave) scale cross section showing internal height 6.25m at apex 5m pagoda on a 2.3m leg 6'tall 10m span, eave 3m, apex 4.82m 6'tall 12m span, eave 2.3m, apex 4.36m (builds in 3m bays) 6'tall 6'tall 15m span, 3m side height, apex 5.4m 6'tall 1.5m walk way 2.5m apex 3m span 2.86m apex 6'tall Page 7 … OR (for the same price, or as optional extra)… duvet- thick acoustic linings keep the place toasty warm and sound muffled!
  • 8. 3D CAD mockup on a photo background to give an idea of how the previous setup would look Page 8 3D CAD mockup on a photo background to give an idea of how the previous setup would look - as viewed from the main hotel patio, looking down
  • 9. Page 9 3D CAD mockup on a photo background to give an idea of how the previous setup would look - as viewed from the “bottom left” of the lower sports field
  • 10. 3D CAD mockup on a photo background to give an idea of how the previous setup would look - as viewed from the “bottom right” of the lower sports field Page 10
  • 11. Dance & bar Main dining Extra dining Catering Loos Reception Walkway Birdseye view of the CAD model superimposed on the Google map Page 11
  • 12. 4 pages of 3D CAD mockups (generic background) for the Gold setup Dance & bar area Main dining Extra dining Catering Loos Walkway Page 12
  • 13. Extra dining 1 Extra dining 2 Catering Dancing & bar Main dining Walkway Page 13
  • 14. Extra dining 1 Extra dining 2 Catering Loos Main dining Dance Reception Walkway Page 14
  • 15. Extra dining 1 Extra dining 2 Catering Main dining Dance/bar Page 15
  • 16. Boundary Marquee layout suggestion for a “Gold2” setup, after our site & detailed requirements meeting Combination of the previous 2 (silver & gold) plans, with some expansions Price will depend on the specification (walls, glass, furniture, lighting, lining standard etc) once the 2D layout is arranged – please send feedback/ changes to ian@BeesMarquees.co.uk 10 x 20 9 x 15 10x15 10x5 Cloak room 20x50 12x30 12x30 9 x 18 9 x 9 9 x 9 9 x 9 10x10 3 x 18 15 x 35 9 x 9 9 x 9 10x10 Page 16
  • 17. Initial marquee layout for suggested ‘Gold2’ level - details in accompanying quotation 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 3m 3m 3m 3m5m pagoda Marquee covered area; flat/taught fabric lining Marquee covered area; ivory, pleated fabric lining Marquee covered area; no lining inside Marquee covered area; BLACK, flat fabric lining Marquee leg Key of symbols used in the marquee layout diagram PVC window walls Access via PVC curtain wall (or open bay – wall off) Glass Solid walls (cavity/cladded tempawall) Clear PVC Solid walls (embossed single skin ABS) 3m 3m Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Pos eur/ stoo ls Stage 32' x 12' Covered toilets & cloakroom Hote Starlight covered area (various colours) 3m3m 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) SERVICE STATION - BUFFET SERVICE STATION- BUFFET Catering 10m x 20m SERVICE STATION- BUFFET 3m3m SERVICE STATION- BUFFET Parquet dance floor 24' x 33' SERVICE STATION- BUFFET SERVICE STATION- BUFFET Reception & down the steps SERVICE STATION- BUFFET Having many side stations for the buffets allows the same floor plan/size marquees (according to stock availability) Cross section to show span and heights 20m span (3m eave) scale cross section showing internal height 6.25m at apex 5m pagoda on a 2.3m leg 6'tall 10m span, eave 3m, apex 4.82m 6'tall 12m span, eave 2.3m, apex 4.36m (builds in 3m bays) 6'tall 6'tall 15m span, 3m side height, apex 5.4m 6'tall 1.5m walkw ay 2.5m apex 3m span 2.86m apex 6'tall 6'tall 9m span marquee eave 2.3m, apex 3.93m 6m span 2.3m eave 3.38m apex 6'tall Page 17
  • 18. Boundary 10 x 20 9 x 51 10x15 20 x 50 12x30 12x30 9 x 9 9 x 9 10 x 25 6 x 9 Then the customers discovers their budget limitations and squeezes us ;-) Here’s the resulting “best available deal based on our available stock” setup
  • 19. Suggested marquee layout - details in accompanying quotation 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 3m 3m 3m 3m 5m pagoda Cross section to show span and heights 20m span (3m eave) scale cross section showing internal height 6.25m at apex 5m pagoda on a 2.3m leg 6'tall 10m span, eave 3m, apex 4.82m 6'tall 12m span, eave 2.3m, apex 4.36m (builds in 3m bays) 6'tall 6'tall 15m span, 3m side height, apex 5.4m 6'tall H 3m3m 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 6'tall 9m span marquee eave 2.3m, apex 3.93m SERVICE STATION- BUFFET Catering 10m x 20m SERVICE STATION- BUFFET 3m3m SERVICE STATION- BUFFET SERVICE STATION- BUFFET Coat rails / cloakroom area Wide walkway along upper lawn & down the steps 6m span 2.3m eave 3.38m apex 6'tall 3m Parquet dance floor 24' x 33' Stage32'x12' SERVICE STATION- BUFFET SERVICE STATION- BUFFET 3m 5m pagoda 3m3m 5m pagoda 5m pagoda 3m SERVICE STATION- BUFFET 3m3m Marquee covered area; flat/taught fabric lining Marquee covered area; ivory, pleated fabric lining Marquee covered area; no lining inside Marquee covered area; BLACK, flat fabric lining Marquee leg Key of symbols used in the marquee layout diagram PVC window walls Access via PVC curtain wall (or open bay – wall off) Glass Solid walls Starlight covered area Blow-heater Heat Heat Heat HeatHeat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat Blow-heater Heat Heat Heat Heat Heat
  • 20. Showing the proposed type of floor for each structure in this budget compromise version 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 240 diners (12m x 18.5m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 3m 3m 3m 3m 5m pagoda 3m3m 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 5' 6" round seating 10 Block of 150 diners (10m x 15m) SERVICE STATION- BUFFET Catering 10m x 20m SERVICE STATION- BUFFET 3m3m SERVICE STATION- BUFFET SERVICE STATION- BUFFET Coat rails / cloakroom area Wide walkway along upper lawn & down the steps 3m Parquet dance floor 24' x 33' Stage32'x12' SERVICE STATION- BUFFET SERVICE STATION- BUFFET 3m 5m pagoda 3m3m 5m pagoda 5m pagoda 3m SERVICE STATION- BUFFET 3m3m Plastic interlocking tile, only Built TIMBER floor with carpet cover (recommended for all!) Type of floor cover proposed for this budget layout Carpet only (with underlay – plastic or 2nd use carpet) Plastic interlocking tiles, with carpet cover No floor cover at all (grass showing) Features which we discussed during (or I drew/quoted for after) the meeting which are NOT included here: ØSeparate large dance tent. I’ve made the best of what we have; smaller but dedicated dance tent, down next to main dining and kept a (shrunken) walkway across the ‘upper lawn’ but managed to avoid having to clear tables in the main dining area (as per the pre-meeting layout for this lowest price point)! We would need an extra £2K to add back the 15m x 35m previously drawn ØNon-stocked linings; we would have to use stock lining so mostly all ivory-pleat = no theming, no roof overlays, no starlight etc ØNo fancy lighting ØWe don’t get involved in the supply of field kitchen equipment or anything that’s not listed on our quote Risks in providing this minimal spec: ØPower & toilet capacity – only 1 generator & 2 toilet trailers are included (Gold had 3 of each). I believe De Vere offered power can be taken from the hotel and also access given to the toilets from the Arden suite. ØTimber floor is recommended for all areas but this spec will only use it in the main hospitality areas (page 3 shows floor type) ØHeating – if it’s a cold December we will definitely need more heating than what’s included here (just what we have in stock), but we could review that a week or so before the event, unless you can provide extra heating yourselves? ØHeat loss – ideally all of it should be hard sided. I have offered the hard sides which we have available in stock but wouldn’t source in the extra to provide everything hard sided We gave a clear list of what’s been removed from the package price of £30K and what the risks are è