Temporary venues for Internal Communications events by Bees Marquees
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Temporary venues for Internal Communications events by Bees Marquees

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corporate event marquee, corporate communications, internal communications, employee engagement, communication event, corporate communication event, winter marquee event, seminar marquee, forest ...

corporate event marquee, corporate communications, internal communications, employee engagement, communication event, corporate communication event, winter marquee event, seminar marquee, forest event, fresh air communication, HR inspiration, HR leadership, innovation, employee communication

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Temporary venues for Internal Communications events by Bees Marquees Temporary venues for Internal Communications events by Bees Marquees Presentation Transcript

  • Now you can take your event anywhere! If you think the fresh air of the forest, seaside or mountains will help your delegates focus (or there’s no suitable venue where you want it) let us build you a temporary venue in a memorable place! Please contact ian@BeesMarquees.co.uk or 07966 462460 for more details, thank you If you’re looking for advice on programme content, we have contacts to specialists too
  • You can just smell the fresh air!
  • Case study: a winter-long programme of corporate Internal Communications events – based in marquees as a portable venue This well known national retailer chose their company HQ’s car park for two events and a muddy (but scenic & fresh air!) site in the New Forest for a week-long programme of trade & training events….
  • The first series of events were run in our client’s (a national retailer) company HQ car park 19m bike storage 3.8m Building 10m m 11 ab Dis 3m led b ing ark p a ys 9m 15 m 21 m 33 m C 8m 9.5m 8m C 11 8.8m 6m x 21.5m disabled parking bays m 5m 21. C C 11 6.5m m 5 .5 11m 8m 15m m C C 32.5m C C ke C rb 13m 19m C Street light C 3m C C 5m 6. C 11 15.5m 11m 13 .5 m 3m (soft sides, no lining) 5m 15m 9m x 21m floor only 12m x 30m Activities Floor, white lining, lighting, Hard walls & glass doors m 6.5m m 7m8m to 11 15m x 20m 5m 21. Plenary Floor, carpet, white lining, Hard wall & glass doors 2.5m o floor n ay (no rquees alkw ered w ds to fit ma m cov n 5 3m x 1 h bespoke e wit lining) 3m Marquee layout for a temporary conference & workshop venue
  • Layout inside the car park marquees for employee engagement events 5m pagoda 3m 10 seater 5m pagoda 10 seater 10 seater 10 seater 10 seater 5m pagoda 10 seater 10 seater Central circular trussing holding monitors 2m 2m 10 seater 2m Per 6' Trestle son Per 6' Trestle son Per 6' Trestle son Per 6' Trestle son Per 6' Trestle son 10 seater 10 seater 6' Pers on Trestle 6' Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle Pers on 3m 6' Pers on Trestle 2m 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 6' Pers on Trestle 9m x 12m extension – break out sessions etc 6' Pers on Trestle Full height internal partition wall 9m x 9m storage area 10 seater 10 seater 10 seater 10 seater 10 seater 10 seater 10 seater High standard plenary room 6' Pers on Trestle Series of events where participants visit inter-connected information points (people at desks for example) around the room Key of symbols for layout above Marquee leg (3m bay spacing in red) Access via open PVC curtain wall Glass Solid wall panels (cladded, cavity/insulated) 1 tonne ballast weight for anchorage if drilling is not possible Marquee covered area; internal with white, flat/taught fabric lining 12m span, eave 2.3m, apex 4.36m 6' tall 6' tall 9m span eave 2.3m, apex 3.93m 6' tall Marquee covered area; internal with ivory, pleated fabric lining 15m span, eave 3m, apex 6.25m 6' tall 4m high 5m wide truss tower Marquee covered area; no lining inside AV/event control area Per 6' Trestle son Per 6' Trestle son 3m 10 seater 5m pagoda 2.3m leg 5.16m peak
  • cone cone 6m x 5m area Metal Heras fencing 3.5m long 2.5m high Metal Heras fencing 3.5m long 2.5m high Metal Heras fencing 3.5m long 2.5m high Heat cone 6m x 5m area cone He 6m x 5m area ter a Metal Heras fencing 3.5m long 2.5m high He 2m 6m x 5m area 6m x 5m area 6' Trestle 6' Trestle 6' Trestle 6' Trestle 6' Trestle Metal Heras fencing 3.5m long 2.5m high cone Metal Heras fencing 3.5m long 2.5m high t cone Metal Heras fencing 3.5m long 2.5m high at 6m x 5m area Metal Heras fencing 3.5m long 2.5m high He 6' Trestle Metal Heras fencing 3.5m long 2.5m high Hea cone 6' Trestle cone at 6m x 5m area 6' Trestle Heat 6m x 5m area 6' Trestle 6m x 5m area He 6' Trestle ter Hea cone 2m 2m 2m ß Longer ! Metal Heras fencing 3.5m long 2.5m high ‘Activities room’ showing a different setup – now in the theme of a “construction site” for discussions & problem-solving at cone 6m x 5m area
  • 15 pages of CAD visuals to help the client with their event planning (see how we compare with the reality from event photos in a moment!) Pagoda entrances Covered Logo Covered Logo Covered Logo Covered Logo 15m x 20m Plenary marquee 12m x 30m Cobuild / activities marquee Covered Logo Covered Logo http://youtu.be/d83bQVUXcgg 9m x 18m extension shown here Covered Logo Covered Logo
  • A bird’s eye view showing the main parts of the layout Covered walkway bridge 15m x 20m Plenary marquee 4 Pagoda entrances 12m x 30m Cobuild / activities marquee http://youtu.be/d83bQVUXcgg 9m x 18m extension shown here
  • 9m x 18m extension shown here 12m x 30m Co-build / activities marquee Entrance closest to building http://youtu.be/d83bQVUXcgg
  • http://youtu.be/d83bQVUXcgg Front pagoda entrance to Plenary Pagoda entrance to 12m x 30m Co-build Rear pagoda entrance to Plenary
  • Heading inside the Plenary Covered Logo Covered Logo http://youtu.be/d83bQVUXcgg
  • Looking back to the rear entrance of the Plenary; event control desk top right d Co d L vere og o Covere d Logo Co v Lo ere go Covere d Logo Covere Logo d http://youtu.be/d83bQVUXcgg
  • Event control desk http://youtu.be/d83bQVUXcgg
  • Covered walkway between the (15m x 20m) Plenary and the (12m x 30m) Activities area nd Please see the 2 -to-last page for photos of how our timber floor actually looks uncovered; we always recommend it is covered! http://youtu.be/d83bQVUXcgg
  • http://youtu.be/d83bQVUXcgg
  • An optional 9m x 21m (max) extension is available; shown here setup with the “construction site” group discussion area, using picket fencing between groups http://youtu.be/d83bQVUXcgg
  • This page shows a 9m x 18m extension using picket fencing between groups http://youtu.be/d83bQVUXcgg
  • This page shows a 9m x 18m extension using picket fencing between groups http://youtu.be/d83bQVUXcgg
  • Extension here still drawn as 9m x 18m with 10 discussion areas; there’s space for an extra 2 available. This page shows the same 10 but with Heras fencing as dividers. http://youtu.be/d83bQVUXcgg
  • And click here for a 90 second ‘virtual tour’ video walkthrough of the mockup http://youtu.be/d83bQVUXcgg
  • Some photos of the actual marquees when built Covered Logo re d C o ve Logo
  • Covered Logo Client requested a rough looking ‘construction site’ look and feel! High power heaters and solid cavity walls kept everyone toasty warm!
  • The next 4 pages show another (winter) event at the same office, in a slightly different location, closer to the head office, on flagstones Marquee 1: 10m x 10m for 50 delegates Heater Ballast Ballast White, solid panel (cladded) cavity walls Ballast ea t White, solid panel (cladded) cavity walls Heat H Presenter? 6m 4' ø 5m door bay options Hanging speaker 1kg 2.5m 1.25m 4' ø 4' ø 6m Infill glass window 1.25m Infill glass window Doors - central Spot lights? Ballast Ballast 6m 2.5m Hanging speaker 1kg Spot lights? 4' ø 4' ø 4' ø 2.5m Infill glass window To side of doors Doors - left Presenter? 2.5m 4' ø 4' ø Infill glass window To side of doors Ballast Ballast 6m 2.5m Doors - right 6m 6m 2.5m Re Gable end ce pti Solid wall part bay 2.5m Doors – to side on 6m 2.5m R ec ep tio n 2.5m Doors – to side Soft wall part bay Gable end 6m 6m Ballast Ballast Marquee 2: 10m x 5m for 40 delegates Presenter? 2' x 1' 2' x 1' 2' x 1' 2' x 1' 2' x 1' 2' x 1' 2' x 1' 2' x 1' Heater Ballast 30kVa Generator Ballast Key of symbols for layout above Marquee leg Glass Solid wall panels 10m cross section to show internal height. Eave 3m, apex 4.82m
  • Marquee locations in comparison to building Please contact ian@BeesMarquees.co.uk 07966 462460 2m A A Grass A 2m A 2m 2m Head Office building – partial building outline
  • Some photos from the events
  • rd And their 3 event programme, held in the forest – layout diagram here Timber boarded (or plastic tiled) floor sections over mud as emergency walkways Boarded path Legs will need boxing in / covering where they mismatch Outer high stone wall to car park Heated toilets marquee 6m x 9m Outer high stone wall to car park Up Storage marquee 3m x 9m Building 2 Boarded path Blow-heater 2 sets of double glass doors Boarded path 3m 6m glass 12m glass à 1.5m span covered walkway à H Heat t ea ea t H H 3m Cross section of the above 10m span marquee (on 3m eave, peaking to apex at 4.82m), showing that the reduced size which the prefab balsa house fits OK Cooking in this section Velcro-attached Velcro-attached PVC fire exit wall PVC fire exit wall 3m PVC window 12x9 at 15m x 20m (3m eave) plenary marquee 3 x 2.5m glass double doors 3 x 2.5m insulated cladded walls (42 sections) 11 x 5m insulated cladded walls (154 sections) 12x6 PVC fire exit wall 6m PVC window walls (2) 5.1m x 4.2m Max dims outline of house: it fits J Soft PVC sides Timber floor/carpet Lighting 12x9 He Blow-heater Velcro-attached PVC fire exit wall Doors needed as this will be an open, windy corridor 3m PVC window Blow-heater 2-way splitter 3m Glass double doors 2.5m Key of symbols for layout above Marquee leg (3m bay spacing in red) HEATING by electrics from Mandarin?? (no background noise as for marquee blow heaters) Marquee leg (5m bay spacing dark green) Cross sections of marquees used in this plan to show internal heights Access via open PVC curtain wall Glass PVC window wall Marquee covered area; internal with white, flat/taught fabric lining Marquee covered area; no lining inside These have 3m bay spacing 10m span, eave 3m, apex 4.82m 6' tall 5m pagoda 2.3m leg 5.16m peak 6' tall 12m span, eave 2.3m, apex 4.36m 6' tall 9m span eave 2.3m, apex 3.93m 6' tall 6m span 2.3m eave 3.38m apex 6' tall 1.5m walkwa y 2.5m apex 6' tall 6' tall Solid wall panels (cladded, cavity/insulated) Solid wall – ABS panel (single layer) 15m span, eave 3m, apex 6.25m These have 5m bay spacing 6m PVC window walls (2) Velcro-attached 5m pagoda Blow-heater Heater 3m Full height partition wall & gable – dividing into 2 x 12m x 12m 15m PVC window walls (5) Heat Up Heat 3m Full height partition wall & gable – dividing into 2 x 12m x 12m 3m Heat t ea H 3m 3m Hea t t t Hea ea t Heat H ea at Glass double doors 2.5m 5m at He Storage marquee(s) 6m x 18 He t Heat 10m glass 10m Glass double doors 2.5m H 2-way splitter 3m t 7.5m Boarded path ea Blow-heater Blow-heater Up Hea H 9x12 t 10m x 30m (3m eave) marquee 1 x 2.5m glass double doors 11 x 2.5m insulated cladded walls (154 sections) 3 x 5m insulated cladded walls (42 sections) 2 x 5m glass walls 1.5m span covered walkway 9x6 ea 9m x 21m (2.3m eave) marquee with PVC dividing wall (9x9 & 9x12) 1 x 3m glass double doors with glass side panels (black rimmed) 11 x 3m insulated cladded walls (121 sections) 12m x 42m (2.3m eave) marquee 4 x 2.5m glass double doors 1 x 3m glass double doors with glass side-fills (black rimmed) 6 x 3m glass walls (black rimmed) 10 x 3m insulated cladded walls (110 sections)
  • Superimposing the layout, to scale, on a Google Earth map 3m 3m 3m 9x9 10m glass 3m 3m 3m 3m 3m Glass double doors 2.5m
  • Zooming slightly back 42m
  • A week of corporate seminars, Internal Communications, a conference, trade show, product launches, staff training (all in warm marquees, in the forest, in winter) Covered Logo Covered Logo Covered Logo Covered Logo In cooperation with our friends at Cov ered Logo Covered Logo
  • Covered Logo
  • The week before there was snow & ice; the sun shone for the event but good heating (and great content) made it lovely and toasty warm!
  • Some pictures during the event build
  • We also offer a higher standard, fully insulated conference/hospitality temporary venue Thick, double glazed windows & doors Inflated “Thermo” roof Cavity, thick, double panel ISO walls Thick, warm, duvetlike, acoustic/thermal lining (under the pretty stuff) Permanent install electrics Strong, steel sub-base floor The combination of features give this “marquee” the feel of a built venue; a quiet and very well insulated interior on a firm, sturdy floor -perfect for conferences!