For Development Workers With Logo Sw

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Presentation for third sector development workers. To raise awareness of the increasing potential for ICT and information on issues groups should consider when using ICT (planning, policies, support contracts).
Also information on sources of funding and local support so groups can explore the barriers created by ICT for some members

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  • For Development Workers With Logo Sw

    1. 1. For development workers in local infrastructure support organisations Mark Walker SCIP South East ICT Champion 20 th March 2009
    2. 2. <ul><li>A champion for ICT in your region </li></ul><ul><li>To see local infrastructure support organisations </li></ul><ul><ul><ul><li>Operate more efficiently in its day to day work </li></ul></ul></ul><ul><ul><ul><li>Be more effective in its reach and influence </li></ul></ul></ul><ul><li>Voice, representation, advocacy </li></ul><ul><li>Signposting sources of help </li></ul><ul><li>Strategic support </li></ul>Regional ICT Champions
    3. 3. Background – Reason For Workshop <ul><li> found the same 4 needs arose when talking to </li></ul><ul><li>development workers about ICT: </li></ul><ul><li>Awareness of the increasing potential for ICT </li></ul><ul><li>Information on issues groups should consider when using ICT (planning, policies, support contracts) </li></ul><ul><li>Information on sources of funding and local support </li></ul><ul><li>Ability to explore the barriers created by ICT for some members </li></ul>
    4. 4. How do we cope with Recession? <ul><li>What are your ideas? </li></ul><ul><li>What are the threats? </li></ul><ul><li>What are the opportunities? </li></ul><ul><li>How do you think ICT can help? </li></ul>
    5. 5. Outline of day <ul><li>Look at your questions about ICT </li></ul><ul><li>What help is there? </li></ul><ul><li>Benefits of ICT </li></ul><ul><li>Total Cost of Ownership </li></ul><ul><li>Funding for ICT </li></ul><ul><li>Planning for ICT </li></ul><ul><ul><li>ICT Health Check </li></ul></ul><ul><ul><li>net:gain </li></ul></ul><ul><li>Rounding Up </li></ul>
    6. 6. ICT & Your Role <ul><li>Questions your clients ask about ICT </li></ul><ul><ul><li>How you answer those questions. </li></ul></ul><ul><ul><li>Where you can get help. </li></ul></ul><ul><ul><li>Supporting the sector. </li></ul></ul><ul><li>How to help groups make better use of ICT </li></ul><ul><ul><li>Through Planning </li></ul></ul><ul><ul><li>Using “Tools” </li></ul></ul><ul><ul><li>Using Appropriate ICT Services </li></ul></ul>
    7. 7. Exercise <ul><li>What questions do you have about ICT? </li></ul><ul><li>What questions do you get asked? </li></ul><ul><li>Guidelines </li></ul><ul><li>‘ one question per post-it’, put them up on board/wall </li></ul><ul><li>group in to themes under each topic’ </li></ul>
    8. 8. What Help Is There? <ul><li>Regional ICT Champions </li></ul><ul><li>The Knowledgebase (was ICT Hub now LASA) </li></ul><ul><li>ICT Suppliers Directory </li></ul><ul><li>ICT Development / Circuit Rider Projects </li></ul><ul><li>Local Infrastructure Organisations providing general support services may also provide ICT services </li></ul><ul><li>Volunteers including specialist IT volunteers from www.it4communities.org.uk </li></ul><ul><li>ICT Info ‘Toolbox’ (being produced by the ICT Champions) </li></ul><ul><li>Private sector and social enterprises providing – IT Support, Web Design, Database Development etc. </li></ul>
    9. 9. The Web As A Support Tool <ul><ul><li>When looking for information and advice which sites do YOU use? </li></ul></ul><ul><ul><li>How do you find out about useful sites? </li></ul></ul><ul><ul><li>What questions do they answer? </li></ul></ul><ul><ul><li>What sites do you find unhelpful? </li></ul></ul>
    10. 10. Benefits of ICT <ul><li>Efficiency – Do things quicker </li></ul><ul><li>Effectiveness – Do things better </li></ul><ul><li>Information – Storage, Sharing, Processing </li></ul><ul><li>Communications – staff, clients </li></ul><ul><li>Promotion – fundraising, internet added new dimension to recording of events content for annual reports </li></ul><ul><li>Administration – recording, finance, reporting, research/development, quality </li></ul>
    11. 11. Total Cost of Ownership <ul><li>A PC is not just a box! </li></ul><ul><li>You would not buy a car without budgeting for the following; </li></ul><ul><ul><li>petrol </li></ul></ul><ul><ul><li>MOT </li></ul></ul><ul><ul><li>servicing </li></ul></ul><ul><ul><li>general repairs </li></ul></ul><ul><ul><li>breakdown cover </li></ul></ul><ul><ul><li>insurance </li></ul></ul>
    12. 12. Exercise : Costing ICT <ul><li>The “Happy To Help” Exercise </li></ul><ul><li>Exploring the Total Cost of Ownership (TCO) </li></ul>
    13. 13. Budgeting – what to include <ul><li>Hardware </li></ul><ul><li>Software </li></ul><ul><li>Installation </li></ul><ul><li>Maintenance </li></ul><ul><li>Backup </li></ul><ul><li>Consumables </li></ul><ul><li>Insurance </li></ul><ul><li>Broadband </li></ul><ul><li>Web hosting </li></ul><ul><li>Training </li></ul><ul><li>… and more ?! </li></ul>
    14. 14. Funding for ICT <ul><li>Remember when preparing bids/budgets </li></ul><ul><li>Some funders are more positive about ICT than others </li></ul><ul><li>Be realistic about total costs </li></ul><ul><li>Identify benefits investing in ICT will bring to the project </li></ul>
    15. 15. LUNCH <ul><li>LUNCH 45 minutes break </li></ul>
    16. 16. Social media - reflections <ul><li>What ideas do you have based on the Master-class? </li></ul><ul><li>How do you think organisations need to make more of social media? </li></ul><ul><li>How could the groups you support be more effective in their campaigns by using social media? </li></ul><ul><li>What gaps are there in supporting them? </li></ul><ul><li>What was the best idea which came from the session? </li></ul>
    17. 17. Exercise Planning in VCOs <ul><li>In Groups discuss your experiences of ICT planning </li></ul><ul><li>What happens in the groups you work with? </li></ul><ul><li>How much time is spent? </li></ul><ul><li>What support do you offer? </li></ul><ul><li>Any examples of ICT planning? </li></ul><ul><li>Think about </li></ul><ul><ul><li>Methodologies </li></ul></ul><ul><ul><ul><li>What works? </li></ul></ul></ul><ul><ul><ul><li>What doesn’t? </li></ul></ul></ul>
    18. 18. ICT Planning <ul><li>Planning is good practice </li></ul><ul><li>There are different methods find the one that fits </li></ul><ul><li>Know your own position - Where are we now? </li></ul><ul><ul><li>ICT Health Check (NB not just about computers) </li></ul></ul><ul><li>What’s The Mission - Where are we going? </li></ul><ul><li>Understand how ICT helps you get there? </li></ul>
    19. 19. Exercise: DIY ICT Health Check <ul><li>For your organisation: </li></ul><ul><li>Using the headings on the handout spend 15 minutes answering the questions </li></ul>
    20. 20. Exercise: DIY ICT Health Check <ul><li>Reviewing The DIY ICT Health Check Exercise: </li></ul><ul><li>What does this exercise tell you about the development needs of the organisation? </li></ul><ul><li>Are there specific short-term needs? </li></ul><ul><li>Is there clearly someone responsible? </li></ul><ul><li>Are budgets realistic? </li></ul><ul><li>Have skills and training needs been considered? </li></ul><ul><li>What else? </li></ul>
    21. 21. <ul><li>The Social Media Game </li></ul><ul><li>Ways to make the organisations you support more … </li></ul><ul><li>Effective in communication of their message </li></ul><ul><li>Efficient through use of free online resources </li></ul><ul><li>Wordpress or Blogger websites </li></ul><ul><li>Wiki – collaborative development </li></ul><ul><li>Flickr and Youtube – photo and video capture of events and beneficiaries </li></ul><ul><li>Conversations with those you help and those who want to support you through blogging and Twitter </li></ul>How social media can help groups you support
    22. 22. <ul><li>More Detailed Planning </li></ul>More Detailed Planning
    23. 23. <ul><li>is a professional development programme for senior managers of third sector organisations. </li></ul><ul><li>It allows them to take control of strategic planning and apply it to technology and communication whatever their; </li></ul><ul><ul><li>existing expertise </li></ul></ul><ul><ul><li>organisation size </li></ul></ul><ul><ul><li>area of work </li></ul></ul><ul><ul><li>is available through 8 regional centres </li></ul></ul>Planning
    24. 24. Top Tips 1 (on doing more with less) <ul><li>Software donation and discount schemes – save money </li></ul><ul><li>www.ctx.org and www.pugh.co.uk </li></ul><ul><li>Recycled and repurposed hardware </li></ul><ul><li>www.ictknowledgebase.org.uk/recyclingict </li></ul><ul><li>Open Office (on the USB stick) an alternative to Microsoft Office </li></ul><ul><li>www.openoffice.org </li></ul><ul><li>Online back-up services – secure, save money </li></ul><ul><li>www.ictknowledgebase.org.uk/onlinebackup </li></ul><ul><li>0300, VoIP and saving money on phonecalls </li></ul><ul><li>www.ictknowledgebase.org.uk/telephonesavings </li></ul><ul><li>www.ictknowledgebase.org.uk/voip </li></ul>
    25. 25. Top Tips 2 (on doing more with less) <ul><li>DIY - www.ukriders.info </li></ul><ul><li>iTQ training - http://itq.e-skills.com / </li></ul><ul><li>Save money managing free events www.eventbrite.com </li></ul><ul><li>Free video conferencing – www.oovoo.com </li></ul><ul><li>Collaborate Google Docs and Calendar </li></ul><ul><li>Aggregate the news – RSS </li></ul><ul><li>Arranging meetings – www.doodle.com </li></ul><ul><li>Online presentations – http:// www.slideshare.net / </li></ul><ul><ul><li>(these presentations will be available here) </li></ul></ul>
    26. 26. Useful Links & Contacts <ul><li>NAVCA www.navca.org.uk </li></ul><ul><li>RuralnetUK www.net-gain.org.uk </li></ul><ul><li>ICT Champions www.ictchampions.org.uk </li></ul><ul><li>(new website coming soon) </li></ul><ul><li>Capacitybuilders www.improvingsupport.org.uk </li></ul><ul><li>(new Improving Support website coming soon) </li></ul><ul><li>Knowledgebase www.ictknowledgebase.org.uk </li></ul><ul><li>AbilityNet www.abilitynet.org.uk </li></ul><ul><li>IT4Communities www.it4communities.org.uk </li></ul><ul><li>CTX www.ctxchange.org.uk </li></ul><ul><li>NCVO ICT www.icthub.org.uk </li></ul>
    27. 27. Round Up <ul><li>Review questions asked at the beginning </li></ul><ul><li>Anything else? </li></ul>
    28. 28. Round Up and Thanks <ul><li>For More Details About This Workshop </li></ul><ul><li>Visit: </li></ul><ul><ul><li>Regional ICT Champions website </li></ul></ul><ul><ul><li>www.ictchampions.org.uk </li></ul></ul><ul><li>Or contact NAVCA </li></ul><ul><ul><li>[email_address] </li></ul></ul>
    29. 29. Workshop prepared by Mark Walker SCIP www.seictchampion.wordpress.com [email_address] 01273 234049

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