Budget Preparation and Monitoring Information System
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Budget Preparation and Monitoring Information System

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The delegation from the Republic of Serbia will provide an overview of the changes that are being introduced in the budgeting process in the Republic of Serbia, specifically the major shift from a ...

The delegation from the Republic of Serbia will provide an overview of the changes that are being introduced in the budgeting process in the Republic of Serbia, specifically the major shift from a line budget to program budgeting. Presenters include:
Mr. Ivan Maričić, Treasurer, Republic of Serbia
Mr. Milorad Ivšan, Senior Advisor, Division Head, Republic of Serbia
Ms. Danka Božić, Junior Advisor in the Public Debt Management Department, Republic of Serbia

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    Budget Preparation and Monitoring Information System Budget Preparation and Monitoring Information System Presentation Transcript

    • 1. Making budget projections and setting ceilings for budget beneficiaries 2 . Collection of budget beneficiaries’ financial plans 3 . Preparation of the Draft Budget Law Budget Preparation and Monitoring Information System (BPMIS) enables : It represents one of the modules of the Republic of Serbia FMIS Republic of Serbia Ministry of Finance TREASURY BPMIS
    • 128 direct budget beneficiaries (DBBs) BPMIS facilitates direct communication between all budget beneficiaries and the Budget Preparation Department during the entire budgeting process Integrated Financial Management Information System (FMIS) Republic of Serbia Ministry of Finance TREASURY BPMIS Ministry of Finance Treasury
    • System Hardware Architecture BPMIS Database Server Cluster BPMIS Web & Application Server SW1 , SW2, ... Cisco 6513 FMIS Internet G ateway Server Online clients (Web browser) Online clients (Web browser) Offline clients (Windows forms) WAN M oF, DBBs and IBBs (indirect budget beneficiaries) DBBs and IBBs Republic of Serbia Ministry of Finance TREASURY BPMIS
      • All budget classifications and data used for the budget preparation are loaded from:
      • Budget Execution Module
      • Public Debt Module
      • After the budget is prepared, there is a special procedure for loading the adopted budget data into the execution module.
      FMIS Database Server Budget Execution Module Public Debt Module BPMIS Database Server Ministry of Finance Budget Preparation Dpt. Macroeconomic and Fiscal Analyses Dpt. Real-time data import Full Harmonization with all FMIS Modules
      • Code lists
      • Historical data
      • Public Debt
      • Revised Code lists
      • Adopted budget
      Loading budget into Budget Execution Republic of Serbia Ministry of Finance TREASURY BPMIS
    • Phase 1 Making budget projections relying on the Government policies and macroeconomic indicators Making Budget Projections Assessment of macroeconomic indicators Previous budgets Implementation of Government policies Estimated revenues and expenditures
      • Fiscal target (surplus/deficit)
      • Government priorities
      Adjustments with budget beneficiaries
      • Making budget projections
      • Setting ceilings for budget beneficiaries
      Republic of Serbia Ministry of Finance TREASURY BPMIS
    • Making Budget Projections Macroeconomic indicators Baseline ( previous budgets ) Indicators Output (projection of the new budget) Evaluation of results Republic of Serbia Ministry of Finance TREASURY BPMIS
    • Producing Complex Indicators When developing rules for the preparation of budget projections it is possible to define highly s о phisticated indicators , by combining basic macroeconomic indicators ( inflation , GDP , output growth ...) and complex mathematical formulas . It is possible to define a special rule to be applied for each budget component . It is therefore possible to define separate rules for payroll, separate ones for investments , subsidies, etc . Republic of Serbia Ministry of Finance TREASURY BPMIS
    • Pessimistic scenario Moderate scenario Optimistic scenario Version 1 Version 2 Version 3 Making Several Projections of the Same Budget By using the same calculation basis , it is possible to produce several scenarios by selecting appropriate indicators , thus creating various budget projections . Republic of Serbia Ministry of Finance TREASURY BPMIS Baseline ( previous budgets )
    • When making projections it is also possible to opt for multi-year budgets , projecting a separate budget for each year. Making Multi-Year Budget Projection Republic of Serbia Ministry of Finance TREASURY BPMIS
    • Output (projection of the new budget) Ceilings for DBBs After the appropriate budget projection is selected, ceilings for budget beneficiaries ar е set а ccording to the rules determined during the preparation of the selected projection . Completion of the Budget Projection Republic of Serbia Ministry of Finance TREASURY BPMIS
    • By using on line WEB application, DBBs enter their financial plans in line with the budget calendar . After that the beneficiaries cannot modify the data without the consent of the Ministry of Finance . When the beneficiaries finish entering their financial plans , Budget Preparation Dpt evaluates their conformity with the set projection and makes corrections if necessary , or enables the beneficiary to correct the plan by him self. After the corrections have been made, Draft Budget is prepared, submitted to the Government and following final adjustments, Bill on the Budget is presented to the National Assembly . Budgeting Republic of Serbia Ministry of Finance TREASURY BPMIS Ceilings by beneficiaries are published Instruction for the preparation of fin. plans Beneficiaries are able to access the system Beneficiaries enter their financial plans Adjustments with budget beneficiaries MoF analyzes received financial plans of budget beneficiaries Beneficiaries modify their financial plans
      • preparation of the Draft Budget
      • submission of the Draft Budget to the Government and the Budget Bill to the Parliament
    • Preparation of the Beneficiaries’ Financial Plans PBMIS Web & Appp lication Server 128 DBBs Phase 2 Budget beneficiaries develop their financial plans via the WEB application which only requires an Internet browser and a realiable Internet connection , which reduces the beneficiaries’ system implementation costs to the minimum . Treasury Help- Desk support is provided to beneficiaries during the entire budgeting process Republic of Serbia Ministry of FInance TREASURY BPMIS WAN
    • Preparation and Collection of Beneficiaries’ Financial Plans Republic of Serbia Ministry of Finance TREASURY BPMIS Sending data to DBBs Collection of data from DBBs MINISTRY OF FINANCE Entering data Sending data to DBB IBB Setting ceilings for IBBs Sending data to all IBBs Collecting data from all IBBs Submission of data to MoF Entering data DBB Data creation for all IBBs
    • Preparation of the Beneficiaries’ Financial Plans When entering financial plans each beneficiary has access to the current budget data for that specific beneficiary (budget and outturn) , as well as the data from previous budgets. By analyzing the historical data beneficiaries can more easily plan the expenditures for the following year. Republic of Serbia Ministry of Finance TREASURY BPMIS Previous budgets
    • Preparation of the Supplementary Budget In the event that an “urgent” supplementary budget is needed,Budget Preparation Dpt. is capable of preparing the revised budget without participation of the DBBs, i.e. it is not neccessary that they enter corrected financial plans . On the basis of the existing budget and the scenario which is to be used for attaining the fiscal target, a new budget draft can be very quickly developed. Republic of Serbia Ministry of Finance TREASURY BPMIS
      • Fiscal target (surplus/deficit)
      • Government priorities
      Development of the scenario aimed at achieving the fiscal target
      • Preparation of the draft budget , projections of revenues and expenditures for all budget beneficiaries
      Current budget
    • Monitoring the Implementation of Sector Policies and Government Priorities
      • Budget execution by
      • beneficiaries ,
      • programs and projects
      • Monitoring of program and project outputs (indicators )
      Budget Execution and Public Debt Modules Budget Preparation Module Financial reporting Non-financial reporting Expenditure management on the basis of results achieved Reporting to the Government on the achievement of set goals and priorities Republic of Serbia Ministry of Finance TREASURY BPMIS Budget beneficiaries Budget management