The European Portal for documents and Archives: the APEnet Project

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Presentation of the progress in establishing APEnet as a common access point to European archival description and digital objects in Europeana.

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The European Portal for documents and Archives: the APEnet Project

  1. 1. The European Portal for documents and Archives: the APEnet Project ICARUS International Conference: Archives on the web. Experiences, challenges, visions Vienna, 24 November 2010
  2. 2. What is the APEnet project? <ul><li>APEnet ( A rchives P ortal E urope) is a Best Practice Network project supported by the European Commission in the e Content plus programme </li></ul><ul><li>Its objective is to build an Internet Gateway for Documents and Archives in Europe where European Archives in cooperation with Europeana will create a common access point to European archival descriptions and digital objects. </li></ul>
  3. 3. The project started out with 12 partner archives plus the Europeana Foundation forming the consortium. Short term members: National Archives or the administrative bodies for the National Archives at the Ministries. Long term members: Supranational initiatives; regional, municipal, university… archives; non-archival institutions. The project members
  4. 4. Belgium Bulgaria Estonia Finland France Germany Greece Irland Latvia Malta The Netherlands Poland Portugal Slovenia Spain Sweden The Czech Republic
  5. 5. <ul><li>Provide an common online access point to existing </li></ul><ul><ul><ul><li>- digitised documents </li></ul></ul></ul><ul><ul><li>- archival descriptions / finding aids </li></ul></ul><ul><ul><li>- associated services </li></ul></ul>The objectives
  6. 6. <ul><li>Provide an common online access point to existing </li></ul><ul><ul><ul><li>- digitised documents </li></ul></ul></ul><ul><ul><li>- archival descriptions / finding aids </li></ul></ul><ul><ul><li>- associated services </li></ul></ul><ul><li>A set of tools (plug-ins) to be used by content providers </li></ul>The objectives
  7. 7. <ul><li>Provide an common online access point to existing </li></ul><ul><ul><ul><li>- digitised documents </li></ul></ul></ul><ul><ul><li>- archival descriptions / finding aids </li></ul></ul><ul><ul><li>- associated services </li></ul></ul><ul><li>A set of tools (plug-ins) to be used by content providers </li></ul><ul><li>Develop interoperability with Europeana </li></ul>The objectives
  8. 8. and EUROPEANA <ul><li>Similarities </li></ul><ul><ul><li>Both initiatives are supported by the E.Commission </li></ul></ul><ul><ul><li>Portals or gateways </li></ul></ul><ul><ul><li>Digital objects with associated description </li></ul></ul>
  9. 9. and EUROPEANA <ul><li>Similarities </li></ul><ul><ul><li>Both initiatives are supported by the E.Commission </li></ul></ul><ul><ul><li>Portals or gateways </li></ul></ul><ul><ul><li>Digital objects with associated description </li></ul></ul><ul><li>Differences </li></ul><ul><ul><li>The content: </li></ul></ul><ul><ul><ul><li>Archival descriptions with no associated images </li></ul></ul></ul><ul><ul><ul><li>Information about repositories and creators </li></ul></ul></ul><ul><ul><li>The context: horizontal and vertical </li></ul></ul>
  10. 10. and EUROPEANA <ul><li>Similarities </li></ul><ul><ul><li>Both initiatives are supported by the E.Commission </li></ul></ul><ul><ul><li>Portals or gateways </li></ul></ul><ul><ul><li>Digital objects with associated description </li></ul></ul><ul><li>Differences </li></ul><ul><ul><li>The content: </li></ul></ul><ul><ul><ul><li>Archival descriptions with no associated images </li></ul></ul></ul><ul><ul><ul><li>Information about repositories and creators </li></ul></ul></ul><ul><ul><li>The context in Archives: horizontal and vertical </li></ul></ul><ul><li>Connection between both initiatives </li></ul>
  11. 11. and … <ul><li>Flickr, Youtube, Facebook… </li></ul><ul><ul><li>Good tools…but not enough for archives </li></ul></ul><ul><ul><li>Content: digital objects in Archives 1-16% </li></ul></ul><ul><ul><li>Context…again </li></ul></ul>
  12. 12. and … <ul><li>Flickr, Youtube, Facebook… </li></ul><ul><ul><li>Good tools…but not enough for archives </li></ul></ul><ul><ul><li>Content: digital objects in Archives 1-16% </li></ul></ul><ul><ul><li>Context…again </li></ul></ul><ul><li>Google </li></ul><ul><ul><li>Display of the information </li></ul></ul><ul><ul><li>Navigation </li></ul></ul>
  13. 13. and the standards (I) <ul><li>The APEnet project will not establish or identify new standards </li></ul><ul><li>EAD (Encoded Archival Description) </li></ul><ul><ul><li>ICA-ISAD (G) </li></ul></ul><ul><ul><li>Allows structured presentation on hierarchical levels </li></ul></ul><ul><ul><li>Text based (XML-schema) structure of finding aids </li></ul></ul><ul><ul><li>APEnet EAD profile </li></ul></ul>
  14. 14. and the standards (II) <ul><li>EAC (Encoded Archival Context) </li></ul><ul><ul><li>ICA-ISAAR (CPF) </li></ul></ul><ul><ul><li>Additional information on development and competencies of records creators </li></ul></ul><ul><li>EAG (Encoded Archival Guide) </li></ul><ul><ul><li>ICA- ISDIAH </li></ul></ul><ul><ul><li>Structured information of repositories </li></ul></ul><ul><li>METS (Metadata Encoding and Transmission Standard) </li></ul>
  15. 15. <ul><li>APEnet website (multilingual): Poland </li></ul>What has been achieved so far?
  16. 16. <ul><li>APEnet website (multilingual): Poland </li></ul><ul><li>Standards: APEnet EAD profile for the Union Finding Aids </li></ul>What has been achieved so far?
  17. 17. <ul><li>APEnet website (multilingual): Poland </li></ul><ul><li>Standards: APEnet EAD profile for the Union Finding Aids </li></ul><ul><li>APEnet tools: 3 tools </li></ul><ul><ul><li>To upload and check the information </li></ul></ul>What has been achieved so far?
  18. 18. <ul><li>APEnet website (multilingual): Poland </li></ul><ul><li>Standards: APEnet EAD profile for the Union Finding Aids </li></ul><ul><li>APEnet tools: 3 tools </li></ul><ul><ul><li>To upload and check the information </li></ul></ul><ul><ul><li>To interoperate with Europeana </li></ul></ul>What has been achieved so far?
  19. 19. <ul><li>APEnet website (multilingual): Poland </li></ul><ul><li>Standards: APEnet EAD profile for the Union Finding Aids </li></ul><ul><li>APEnet tools: 3 tools </li></ul><ul><ul><li>To upload and check the information </li></ul></ul><ul><ul><li>To interoperate with Europeana </li></ul></ul><ul><li>APEnet pilot (not public yet) </li></ul><ul><ul><li>Name: Archives Portal Europe </li></ul></ul><ul><ul><li>Display of the information </li></ul></ul>What has been achieved so far?
  20. 20. <ul><li>Directory of Archives </li></ul>What kind of information?
  21. 21. <ul><li>Directory of Archives </li></ul><ul><li>Union Finding Aids </li></ul><ul><ul><ul><li>Archival landscape </li></ul></ul></ul><ul><ul><ul><li>Holdings guide </li></ul></ul></ul><ul><ul><ul><li>Finding Aids </li></ul></ul></ul><ul><ul><ul><ul><li>Levels </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Fields or elements </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Links…we are a gateway </li></ul></ul></ul></ul>What kind of information?
  22. 22. <ul><li>January-February 2011 </li></ul><ul><ul><ul><li>Pilot of the Portal with content </li></ul></ul></ul><ul><ul><ul><li>Dissemination of the Pilot </li></ul></ul></ul>Next future work
  23. 23. <ul><li>January-February 2011 </li></ul><ul><ul><ul><li>Pilot of the Portal with content </li></ul></ul></ul><ul><ul><ul><li>Dissemination of the Pilot </li></ul></ul></ul><ul><li>February-December 2011 </li></ul><ul><ul><ul><li>Standardization </li></ul></ul></ul><ul><ul><ul><li>New functionalities and content </li></ul></ul></ul><ul><ul><ul><li>End users evaluation </li></ul></ul></ul>Next future work
  24. 24. <ul><li>January-February 2011 </li></ul><ul><ul><ul><li>Pilot of the Portal with content </li></ul></ul></ul><ul><ul><ul><li>Dissemination of the Pilot </li></ul></ul></ul><ul><li>February-December 2011 </li></ul><ul><ul><ul><li>Standardization </li></ul></ul></ul><ul><ul><ul><li>New functionalities and content </li></ul></ul></ul><ul><ul><ul><li>End users evaluation </li></ul></ul></ul><ul><li>January 2012: Final portal </li></ul>Next future work
  25. 25. Sustainability New partners, new APEnet? New functionalities Europeana Long term work
  26. 26. For more information : www.apenet.eu
  27. 27. For more information : www.apenet.eu Thank you for your attention Luis R. Enseñat Calderón Deputy Project Co-ordinator State Archives of Spain

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