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Lesson one on introduction to
Power pointer
Show existing presentation
Define important terminologies.

Z

1

E[X ] =

xf ...
Objectives
At the end of this session, you are expected to be
able
State the need for a presentation
List the features of ...
Objectives
At the end of this session, you are expected to be
able
State the need for a presentation
List the features of ...
Introduction
PowerPoint is a component of microsoft office.
It is used to create professional-quality
presentations.
It en...
Features of PowerPoint
Office Assistant: Enables you to type a request in plain
English and select from a list of answers ...
Cont’d
Expand Slide: Splits the text on one slide into multiple
slides for a cleaner and a more orgnised presentation. It
...
Cont’d
Set up the presentations for viewing in a
kiosk situation.
This is a situation where pple can go
through a presenta...
Creation of a New Presentation
Click on the Start button in the Windows
interface.
Select the Program option from the star...
19-Aug-09

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Mahera charles

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19-Aug-09

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19-Aug-09

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19-Aug-09

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Cont’d

3. Click on the next button button
4. After selecting the presentation type, click on
the next button to proceed.
...
Creating a presentation by using a
Template
1.
2.
3.
4.
5.
6.
7.

Select the Template option from PowerPoint opening
dialo...
Creating a Blank Presentation
1)

2)

3)
4)

Select the Blank presentation option
from PowerPoint opening dialog box.
Sele...
Inserting Text
How do we type texts in the slide?
And where do we type it in the slides?
OK! every slide contains a placeh...
Inserting Text
1.

2.
3.

Click on the slide title, which reads click
here to add title(it eventually
disappears)
Type Tit...
Cont’d

5.
6.

7.

This adds the second bullet followed by
cursor.
Type the text
Repeat steps 4 and 5 until you have
added...
Key functions
Arrow keys

Moves cursor(LR)

Backspace/delete

erases

Click&draging the
mouse
Doubleclick on word
Pressing...
Adding Headers and Footers
A header is a text element shown at the
top left corner of the slide.
It is different from a ti...
Header and footer dialog Box

19-Aug-09

Footer prepared by Dr. Wilson
Mahera charles

23
Steps to add a header and a footer
Select the Header and Footer option from the
View Menu.
The header and Footer dialog bo...
Adding, Inserting and deleting Slides
in a presentation

Adding Slides

1. Select the New Slide option from the menu
This ...
Inserting Slides
Slides can be inserted before or after a
particular slide.
You can select a slide and then insert a
new s...
Deleting Slides
Select the slide to be deleted
Select the Delete slide option from the
menu.
The selected slide will be de...
Opening and Closing a Presentation

Do you know how to open a document in
word?
If yes, opening a presentation in
PowerPoi...
Cont’d
If the current file is not saved,
PowerPoint will display a dialog box with
Yes, NO and Cancel buttons.
Select Yes ...
Summary
PP is a component of Microsoft office that is
used to create professional-quality
presentation.
Some features of P...
Cont’d

•

•

A new presentation can be created by using
one of the following options
AutoContent wizard
Templates
Blank p...
Cont’d
Adding, inserting and deleting slides
Adding headers and footers
Opening, saving and closing a
presentations.

19-A...
More About Presentations
Objectives
At the end of this session, you are expected to be
able
View a presentation
Use master...
Slide View
PP offers several ways to view a
presentation,
Each has a particular a purpose and
advantage.
The quickest way ...
Slide View
SV is used to create and edit slides. This is
default view.
The slide view displays individual slides in the
cu...
Outline View
Outline view
displays only the
text of multiple
slides in the outline
form as shown
below.
Numbered slide
ico...
Cont’d
The outline view presents the contents in
the list. This helps to see the flow of
ideas and also how the presentati...
Slide Sorter View
The Slide Sorter View gives you a
miniature picture of each slide as shown

19-Aug-09

Footer prepared b...
Cont’d
Slide sorter helps you to see the overall design
consistency from slide to slide in a
presentation.
You can use thi...
Cont’d
To select a slide in the slide sorter view, click on it. A bold
outline surrounds the selected slide.
To select mul...
Cont’d
For copying slides, select the slides you want
to copy, then press and hold down the Ctrl Key
as you drag the slide...
Notes page View
The notes page view is used to type notes for
the slides within a presentation
Each Notes Page includes an...
Cont’d on Notes page View

19-Aug-09

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Mahera charles

43
Slide Show View
The Slide Show view displays the slides on a
full screen. In this view, the PP window is not
visible and e...
How can we put a logo in a slide so
it auto-appears in all slides?

The answer yes, and is through Slide
masters.
For ever...
Slide Master
A master is a special slide, which is used to
define formatting for all slides in a
presentation.
If you want...
Slide master
The slide masters determines what will
appear on all slides except the slides
with a Title Slide AutoLayout.
...
Slide Master

19-Aug-09

Footer prepared by Dr. Wilson
Mahera charles

48
Steps to display Slide master
Select the Master Option from view
menu
Select the Slide Master option from the
submenu.

19...
Title Master
The title Master is similar to the Slide
Master except that the changes made in
the Title Masters affect only...
Steps to display the Title master

Select the Master option from the View
menu.
Select the Title Master option from the
su...
Steps to display the Title master

Select the Master option from the View
menu.
Select the Title Master option from the
su...
Handout Master
The handout Master is used to create
and format handouts for a presentation.
You can add page numbers, date...
Handout Master

19-Aug-09

Footer prepared by Dr. Wilson
Mahera charles

54
Steps to display the Handout Master
are

Select the Master option from the view
menu.
Select the Handout master option fro...
Inserting objects in a presentation

1.
2.

3.

The following objects can be inserted in
a presentation.
Clip Art: is a co...
Cont’d
Pictures: Can also be inserted from other files:
These pictures can be bitmap images or .gif
files.
Autoshapes: Thi...
Using AutoShapes
Click on the AutoShapes button in the
drawing toolbar.
Select the category and then click an
AutoShape to...
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Presentation power point

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Transcript of "Presentation power point"

  1. 1. Lesson one on introduction to Power pointer Show existing presentation Define important terminologies. Z 1 E[X ] = xf (x)dx ¡ 1 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 1
  2. 2. Objectives At the end of this session, you are expected to be able State the need for a presentation List the features of PowerPoint. Create a new presentation Add text in a presentation Add header and footers in a presentation Add, insert and delete slides in a presentation Open and close a presentation. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 2
  3. 3. Objectives At the end of this session, you are expected to be able State the need for a presentation List the features of PowerPoint. Create a new presentation Add text in a presentation Add header and footers in a presentation Add, insert and delete slides in a presentation Open and close a presentation. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 3
  4. 4. Introduction PowerPoint is a component of microsoft office. It is used to create professional-quality presentations. It enables effective presentation of information. Can be used to work on slides, organise presentations contents with outlines, and generate speaker notes and audience handouts. A slide is a working desktop areas in the slide view of powerPointer. A presentation is a term used for a set of powerPoint Slides. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 4
  5. 5. Features of PowerPoint Office Assistant: Enables you to type a request in plain English and select from a list of answers displayed. Common tasks Toolbar: offers some of the most common functions that are performed while working like creation of a new slide, modification of layout of a slide and application of design elements. Slide Finder: Helps you to find and preview slides from existing presentations. Summary Slide button: Creates a summary slide of the presentation, based on titles of the slides selected by you. It is available only in the Slide Sorter or the Outline view. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 5
  6. 6. Cont’d Expand Slide: Splits the text on one slide into multiple slides for a cleaner and a more orgnised presentation. It is available in the Tools menu. Graphics file format: Allows presentations to be saved in a number of additional graphic formats including JPEG,WMF,EPS,PICT,and GIF. Action Buttons:includes a set of built in 3-D buttons for actions like Forward, Back, Home, Help, Information, Sound, and Movies. You can click on those buttons during a slides show to start another program, play a sound or movie or link to other slides, files and Web pages. Kiosk presentations: Helps the user to automatically 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 6
  7. 7. Cont’d Set up the presentations for viewing in a kiosk situation. This is a situation where pple can go through a presentation on their own or Where a presentation is self-running and automatically replays when it reaches the end You can also add voice narration so that viewers can listen to the presenter’s own voice words as the presentation runs. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 7
  8. 8. Creation of a New Presentation Click on the Start button in the Windows interface. Select the Program option from the start menu. Select the Microsoft PowerPoint from the Programs submenu. Create a new Presentation by using the AutoContent Wizards The steps are: 1. Select the AutoContent wizard option from the 2. PowerPoint. Click on OK button 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 8
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  15. 15. Cont’d 3. Click on the next button button 4. After selecting the presentation type, click on the next button to proceed. 5. After entering this information, click on the next button. 6. Explain details 7. Click on the Finish button to complete the process of creating a presentation by using the Wizard. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 15
  16. 16. Creating a presentation by using a Template 1. 2. 3. 4. 5. 6. 7. Select the Template option from PowerPoint opening dialog box. Click on blank presentation. You get a dialogue contains various AutoLayouts. These are slide layouts that help you to design the presentation slide. Each contains placeholders for various inds of objects such as text, Clip Art and organisation chart. Select any AutoLayaout you want Click the Ok Button. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 16
  17. 17. Creating a Blank Presentation 1) 2) 3) 4) Select the Blank presentation option from PowerPoint opening dialog box. Select the General tab and double-click o the Blank Presentation icon. Select a suitable layout Click on the OK button to go ahead typing. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 17
  18. 18. Inserting Text How do we type texts in the slide? And where do we type it in the slides? OK! every slide contains a placeholders Placeholder is a box with dotted outlines that is displayed in the slide. It is a place where you type your own text. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 18
  19. 19. Inserting Text 1. 2. 3. Click on the slide title, which reads click here to add title(it eventually disappears) Type Title Position the mouse pointer inside the placeholder, which read clicj to add text and click on the mouse.Type the text at the first bullet point and press the Enter key. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 19
  20. 20. Cont’d 5. 6. 7. This adds the second bullet followed by cursor. Type the text Repeat steps 4 and 5 until you have added all the points for the slide. Click anywhere outside the text block to view how the text will look on the slide. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 20
  21. 21. Key functions Arrow keys Moves cursor(LR) Backspace/delete erases Click&draging the mouse Doubleclick on word Pressing CTR+A CTRL+Click CTRL+X CTRL+C CTRL+V Selects a string Select a word Selects the entire line Selects an entire sentence Cuts the selected copies Pastes text from the Clipboard 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 21
  22. 22. Adding Headers and Footers A header is a text element shown at the top left corner of the slide. It is different from a title, which is a descriptive text displayed at the of slide. A footer is a text element shown at the bottom margin. You can add headers and footers to your slides, presentation notes and audience handouts. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 22
  23. 23. Header and footer dialog Box 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 23
  24. 24. Steps to add a header and a footer Select the Header and Footer option from the View Menu. The header and Footer dialog box is displayed. Select the slide tab to add a date, time, header, page number and footer to notes and handouts. You can suppress your footer on the title slide by clicking the Don’t show on the title slide option. Click on the Apply to apply the setting to only the current slide or click on the Apply to All. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 24
  25. 25. Adding, Inserting and deleting Slides in a presentation Adding Slides 1. Select the New Slide option from the menu This invokes the New Slide dialogue box displaying the slide layout. 2. Select an appropriate AutoLayout from the New slide dialog. 3. Click on the Ok button. A new slide is added to the presentation. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 25
  26. 26. Inserting Slides Slides can be inserted before or after a particular slide. You can select a slide and then insert a new slide by using the new Slide option from the Insert menu. This will insert the new slide after the selected slide. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 26
  27. 27. Deleting Slides Select the slide to be deleted Select the Delete slide option from the menu. The selected slide will be deleted. In the PowerPoint you can save a presentation in a similar way as you save a Word Document. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 27
  28. 28. Opening and Closing a Presentation Do you know how to open a document in word? If yes, opening a presentation in PowerPoint is very similar to that. Get the exiting presentation by going to Open Option from the file menu. To close the presentation select the close option from file menu. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 28
  29. 29. Cont’d If the current file is not saved, PowerPoint will display a dialog box with Yes, NO and Cancel buttons. Select Yes if you want to save the file, No if you do not want save the file, Cancel to return to your file without saving it. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 29
  30. 30. Summary PP is a component of Microsoft office that is used to create professional-quality presentation. Some features of PowerPoint are Office Assistant Common Tasks Toolbar Slide Finder Summary Slide Expand Slide Action button 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 30
  31. 31. Cont’d • • A new presentation can be created by using one of the following options AutoContent wizard Templates Blank presenation Every slide has a placeholder where the text is typed. The following functions can be performed in a presentation: 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 31
  32. 32. Cont’d Adding, inserting and deleting slides Adding headers and footers Opening, saving and closing a presentations. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 32
  33. 33. More About Presentations Objectives At the end of this session, you are expected to be able View a presentation Use masters. Work with various slide option Insert objects in a presentations Work with a color scheme Work with templates. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 33
  34. 34. Slide View PP offers several ways to view a presentation, Each has a particular a purpose and advantage. The quickest way to select view is to click on the View buttons located at the left corner to show him the buttons. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 34
  35. 35. Slide View SV is used to create and edit slides. This is default view. The slide view displays individual slides in the current PP window. Types of views. Slide view Slide Sorter view Notes page view Slide Show view To display the SV select the Slide option from View menu. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 35
  36. 36. Outline View Outline view displays only the text of multiple slides in the outline form as shown below. Numbered slide icon is displayed to the left of each slide’s title. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 36
  37. 37. Cont’d The outline view presents the contents in the list. This helps to see the flow of ideas and also how the presentation is building up. You do not have to navigate through all slides to see the flow of ideas. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 37
  38. 38. Slide Sorter View The Slide Sorter View gives you a miniature picture of each slide as shown 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 38
  39. 39. Cont’d Slide sorter helps you to see the overall design consistency from slide to slide in a presentation. You can use this view to select and drag slides from one position to another within the slides show. This allows sorting or rearranging the order I which slides are presented. The slide number is displayed near the bottomright corner of each slide. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 39
  40. 40. Cont’d To select a slide in the slide sorter view, click on it. A bold outline surrounds the selected slide. To select multiple slides, press and hold down the Shift Key while clicking on all slides that you want to select. To cancel any selection, click on any blank area of the slides Sorter View window. To rearrange the slides, select the slides and drag the mouse, the mouse pointer changes to a miniature slide with an up arrow. When you move the pointer btn slides, a vertical bar appears to mark the location where the slide will be inserted if you release the mouse button. The PP automatically renumbers the rearranged slides! 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 40
  41. 41. Cont’d For copying slides, select the slides you want to copy, then press and hold down the Ctrl Key as you drag the slide to the copy location. The mouse pointer changes to a miniature slide with a plus symbol, and a vertical bar appears between slides to mark the location where the slide will be inserted. When you release the mouse button, a copy of the selected slide is inserted in the new location. To display the Slide Sorter view, select the Slide Sorter option in the View menu. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 41
  42. 42. Notes page View The notes page view is used to type notes for the slides within a presentation Each Notes Page includes an image of the associated slide about 33/4*5 inches in size. Below there is an area where you can type any text. It acts as a script for presentation. Information about each slide can be written in this area. To display a Note page view, select the Notes Page View from the view menu. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 42
  43. 43. Cont’d on Notes page View 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 43
  44. 44. Slide Show View The Slide Show view displays the slides on a full screen. In this view, the PP window is not visible and each slide occupies the complete screen area as shown. This helps to check the final sizes, colours, animation, transitions between slides, sounds and other controls. To display the slides show view, select the Slide Show View option from menu. Question, How can slides be sorted and rearranged in a presentation? 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 44
  45. 45. How can we put a logo in a slide so it auto-appears in all slides? The answer yes, and is through Slide masters. For every presentation you create, PP makes a set of masters available- Slide master. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 45
  46. 46. Slide Master A master is a special slide, which is used to define formatting for all slides in a presentation. If you want a picture or some text to appear on every slide, notes page, title slide or on all the handouts, add it to the respective master. Masters are used to: 1. 2. 3. Modify title area, footers, date, time and slide numbers. Add notes Rearrange the number of slides that can be printed on a page. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 46
  47. 47. Slide master The slide masters determines what will appear on all slides except the slides with a Title Slide AutoLayout. The slide Master allows you to change the background, color and size of all slides except title slides. Any changes made to Slide Master are reflected in all the slides in the presentation. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 47
  48. 48. Slide Master 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 48
  49. 49. Steps to display Slide master Select the Master Option from view menu Select the Slide Master option from the submenu. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 49
  50. 50. Title Master The title Master is similar to the Slide Master except that the changes made in the Title Masters affect only slides with the Slide AutoLayout applied to them. You can change the background, colour and size of the text for all the title slides in the Title Master. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 50
  51. 51. Steps to display the Title master Select the Master option from the View menu. Select the Title Master option from the submenu. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 51
  52. 52. Steps to display the Title master Select the Master option from the View menu. Select the Title Master option from the submenu. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 52
  53. 53. Handout Master The handout Master is used to create and format handouts for a presentation. You can add page numbers, date, time , headers, footers and graphic objects to the handouts pages. The handout contain miniature representation of slides. Handouts can be printed with two, three or six slides per page. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 53
  54. 54. Handout Master 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 54
  55. 55. Steps to display the Handout Master are Select the Master option from the view menu. Select the Handout master option from the submenu. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 55
  56. 56. Inserting objects in a presentation 1. 2. 3. The following objects can be inserted in a presentation. Clip Art: is a collection of graphic file. Using this artwork in your presentation can help you add humor, or simply make the presentation visually more interesting. PP comes with a set of images contained in the Clip Gallery 3.0. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 56
  57. 57. Cont’d Pictures: Can also be inserted from other files: These pictures can be bitmap images or .gif files. Autoshapes: This feature make it easy for you to draw shapes that you frequently include in your PP slides and other applications. Organisation Chart. An OC can convey information about the organisation in a hierarchy. WordArt: is used to add special effects to the text like shadow stretch effects. Word table or an Excel Worksheet: These cane also be inserted into the slides. 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 57
  58. 58. Using AutoShapes Click on the AutoShapes button in the drawing toolbar. Select the category and then click an AutoShape to activate it. Place the mouse in any direction from where you want 19-Aug-09 Footer prepared by Dr. Wilson Mahera charles 58
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