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Break Out Project Collaboration Tools: intro Matthias
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Break Out Project Collaboration Tools: intro Matthias


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  • 1. BreakoutCollaboration tools WeBBT 2011, May 3Welcome and Check-In
  • 2. About this breakout• Five speakers: • What do we have? (Matthias Priem, IBBT) • Facts & Figures (Peter Mechant, MICT) • iCocoon preliminary results (Kris Naessens, ) • Coding together (Camille Reynders, ilab.o) • Do’s and Don’t’s (Piet Verhoeve, Televic)• And you… • All though we have asked you many things many times • Please ask questions during panel discussion
  • 3. About me• Matthias Priem• Responsible for all things ICT at IBBT• Also collaboration offering • MyBBT, ERP • Video & Phone conferencing • More to come…• About this presentation: • What we offer (or do not offer) • Try to touch some of the stuff that was entered at registration time.
  • 4. “Setting up environments thatallow you to collaborate asefficiently as possible”
  • 5. “Setting up environments thatallow you to collaborate asefficiently as possible” • What we can do • Listen as much as possible • Answer as much as possible (not necessarily a yes) • Implement as fast as possible • Interface with your existing tools (mail, calendar)
  • 6. “Setting up environments thatWhat you can doallow you to collaborate asefficiently as possible”  Tools are certainly not everything. We can build you a tank, but you still need to drive it (or hop on).  Requires a bit of discipline  The importance of leadership in projects
  • 7. Tools available – + EXTRANET Home for all IBBT related projects Focus on ICON, open for any - One stop shop for IBBT related stuff
  • 8. Tools available – WIKI ideal for: Short Documents (1/2 pages) Quickly available Quickly editable Use case: Documentation Meeting notes
  • 9. Tools available – Document Library Longer, official documents Version-able (but..) Online preview Workflow possible: - comments - send to people (or ERP, IWT) - advanced user rights Use case: Deliverables Online fileserver++
  • 10. Tools available – Calendar - Supports invites for meetings with follow-up - You can export this calendar view to iCal or Outlook 2010. - In beta: Doodle support - Coming up: support for Google calendar - Coming up? ‘real’ meeting invites.
  • 11. Tools available – Discussion board – aka mailing lists -Access control - Mailing list per project - Mailing list per WP - Mail via mail client or via web. -… no attachments though…
  • 12. Tools available – See who your colleagues are here. Site managers also invite or change user’s roles here.
  • 13. Tools available – There’s more… - BLOG per project - Link module for bookmark sharing - and please check out the documentation on extranet!
  • 14. About listening
  • 15. Roadmap MyBBT• Scheduled to release (pre-summer holiday): • Doodle functionality (finally) • Mailing list improvements • Better external calendar support• After the summer • Optimalisation of all existing features • Large upgrade (alfresco 3.4) • New registration framework • Project dissimination • Publish documents on • Publish on any site via API
  • 16. 7 access point available.Video conferencing - Reservation via - Great for meetings with people that you see frequently, or know already i.e. follow-up. - Usability issues are there -Do yourself a favor and come a little bit earlier…. - Where’s kortrijk?
  • 17. Phone conferencing Anyone can be an organiser - We use arkadin services - Billable to project or research group - Easy to use, good support - contact for accounts. - Pay as you use
  • 18. There’s more• ERP • Financial project data • Administrative data• Lending service • Short term lending of equipment or material • LCD Screens for events, laptops, etc.. • Via• And many more. • …
  • 19. What we do not do (yet)
  • 20. Collaborative writing…(yet) What we do not do
  • 21. Task Management dofollow up What we do not & (yet)
  • 22. Project we do not do (yet) What Planning
  • 23. And many more… do (yet) What we do not
  • 24. Lawyers are different business model What we do not do (yet)
  • 25. What we do not do (yet) Thanks & questions.