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Sponsorship Opportunities for Africa Meet Africa Conference & Expo 2011

Sponsorship Opportunities for Africa Meet Africa Conference & Expo 2011

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  • 1. AMACE Africa Meet Africa Conference/Expo AFRICA MEET AFRICA CONFERENCE/EXPO 2011 SPONSORSHIP & ADVERTISING OPPORTUNITIESWe are pleased to offer some exciting sponsorship and advertising opportunities for Africa Meet AfricaConference/Expo 2011 for you to extend the awareness of your brand throughout the African Continent.These great marketing opportunities allow maximum exposure of your company enabling you to coverthe broad spectrum of the exhibition, to target all participants at Africa Meet Africa Conference/Expo 2011.WHY SPONSOR AFRICA MEET AFRICA CONFERENCE/EXPO?Africa is one of the fastest-growing economic regions in the world and South Africa is the gateway to accessing thetrade and investment opportunities within the continent. There is no better time than NOW to meet with like-mindedAfricans and explore business opportunities. The Africa Meet Africa Conference and Expo, which takes place on29 and 30 November is geared towards uniting African businesses within one venue.It presents Delegates and Exhibitors the opportunity for showcasing their products and services to a large networkof potential business partners and investors within the African Continent. Through the Africa Meet Africa Conferenceand Expo, IBA-Global will facilitate business deals with exporters, importers and investors for international trade.Be inspired to think Proudly African and own the world. This is a perfect platform to make your brand visible to a largenetwork of delegates and exhibitors across the continent.The show will continue to run for two full show days, Tuesday 29 November – Wednesday 30 November 2011.We managed to attracted Travel Trade Professionals, Media Personnel ExhibitingCompanies. Our popular matchmaking programme will ensure quality pre-scheduledappointments with delegates and potential partners.Our visitors will be coming from Angola, Namibia, Nigeria, Botswana, Zambia, Uganda, Rwanda, Ethiopia,Kenya, Zimbabwe, South Africa, DRC, Sudan and more.We will continue to have a dedicated promotional campaign for local corporate attendance, stagger thedelegate attendance and ensure more international buyer availability.Africa Meet Africa Conference– Sponsorship & Advertising Opportunities Page 1
  • 2. ATTENDEE PROFILES Who Exhibits? Who Visits? • Country Investment Agencies • Local and international product Distributors • Tourism Authorities and Promoters • Telecommunication Providers • Association buyers who organise • Manufacturers international trade • Destination management companies • Local corporate executives who book • Airlines and Travel Agencies business travel • Transportation companies • In-house sales & marketing co-ordinators • Wellness and Cosmetic Providers • Product Manufactures and Exporters, • Health and Pharmaceutical business Franchise providers • Food and beverages Providers • Franchise providers • Trade associations • Franchise seekers • Business trade publications • Sales and promotion agencies • Marketing companies • PR and Advertising agencies OPPORTUNITIES 1 Welcome and Closing Dinner 7 Lanyards 2 Communications Provider 8 Website 3 Business & Internet Café 9 Lunch 4 Coat & Luggage Room 10 Exhibition Catalogue 5 Visitors & Exhibitors Bags 11 Plasma Screen Advertising 6 Lead Pads 12 Transport and ShuttleAfrica Meet Africa Conference Sponsorship & Advertising Opportunities Page 2
  • 3. WELCOME AND CLOSING DINNER Cost to Sponsor: R130 000.00 Exposure Value: R270 000.00 Africa Meet Africa Conference & Expo will host a welcoming dinner for all its delegates on the first day of the Conference as well as a closing dinner on the last day of the conference. The dinner will be a useful networking filled with entertainment and high level speakers to inspire the delegates. This is a perfect platform for our sponsor to be made visible throughout. Both dinners will bear the name of the sponsor, Sponsor banners and advertising will be throughout the dinner hall. Sponsor will be given a platform to address the audience. Benefits include: • Branded Area: Approximately 150sqm • Branding: 2 x pull up banners & laminated table cuts to include your brand identity • Furniture: 4 x brochure stands, 20 x low tables, 60 x chairs, dustbins • Exhibition Catalogue: Quarter Page Advert • Plasma Screens: Logo included on sponsor screen All branding and artwork will need to be supplied by yourselves, this must include a high resolution logo and/or final artwork for the branding of the tables as well as catalogue advertising. Any additional branding to be supplied by the sponsor at their cost and the layout & concept of this area must be approved by the organisers.Africa Meet Africa Conference Sponsorship & Advertising Opportunities Page 3
  • 4. COMMUNICATION PROVIDER Cost to Sponsor: R 8 000.00 Exposure Value: R18 000.00 The communications provider will offer cellular communications, airtime and data cards at Africa Meet Africa Conference/Expo for all participants. Benefits include: • Branded Area: Shell Scheme area in the foyer of the near the organisers office within the Exhibition Hall • Exhibition Catalogue: Quarter Page Advert • Plasma Screens: Logo included on sponsor screen All branding and artwork will need to be supplied by yourselves, this must include a high resolution logo and/or final artwork for the branding of the area as well catalogue advertising.Africa Meet Africa Conference Sponsorship & Advertising Opportunities Page 4
  • 5. BUSINESS & INTERNET CAFÉ Cost to Sponsor: R30 000.00 Exposure Value: R55 000.00 The Business & Internet Centre is strategically located next to the Organisers Office within the exhibition hall. You will have full branding rights of this area and would able to offer a range of services to all participants. Benefits include: • Branded Area: Approximately 6m x 6m (36sqm) • Branding: 4 x A3 Laminate Posters • Exhibition Catalogue: Quarter Page Advert • Plasma Screens: Logo included on sponsor screen Minimum Equipment Provided: 4 workstations (PC Terminals or Laptops), 1 x Black and White as well as Colour Printer, 1 x Copier, 1 x Fax, 2 x Connections for participants to link in with their own laptops, 1 x network point and wireless or internet connectivity Should the sponsor want to provide the above facilities, the sponsorship fee above can be negotiated.Africa Meet Africa Conference Sponsorship & Advertising Opportunities Page 5
  • 6. COAT & LUGGAGE AREA Cost to Sponsor: R20 000.00 Exposure Value: R50 000.00 Considering the early hotel check out times and the large amount of luggage and marketing material that all participants bring to and carry around the exhibition, we will be offering this coat & luggage facility to make it possible for participants to book in their coats and/or luggage while attending the exhibition. This area will be appreciated and utilised by everyone attending the conference. Benefits include: • Branded Area: Approximately 5m x 4m (20sqm) • Branding: 4 x A3 Laminate Posters to be placed in the luggage room • Luggage Tags • Uniforms: 4 x Branded T-Shirts, including your screen printed logo for all luggage attendants. • Exhibition Catalogue: Quarter Page Advert • Plasma Screens: Logo included on sponsor screenAfrica Meet Africa Conference Sponsorship & Advertising Opportunities Page 6
  • 7. VISITOR & EXHIBITOR BAGS Cost to Sponsor: R150 000.00 Exposure Value: R300 000.00 Cost to Sponsor: R40 000.00 Exposure Value: R 80 000.00 Good quality conference bags have a life span long beyond one exhibition. This enables your brand to travel and be recognised locally and internationally for many months ahead. All visitors and exhibitors will receive an eco-friendly AMACE bag on arrival - authentically made in South Africa. The official bag sponsor will benefit from co-branding on these bags. Approximately 1500 bags will be produced for visitors and 400 bags will be produced for exhibitors. Please note that the bag design still needs to be finalised. Benefits include: • Co-Branding: Sponsor’s logo embroided/screen printed on the front of the bag alongside or below the Africa Meet Africa logo • Marketing Collateral: Brochure Insert to be included in each bag, this to be provided by the sponsor at their own costs • Exhibition Catalogue: Quarter Page Advert • Plasma Screens: Logo included on sponsor screenAfrica Meet Africa Conference Sponsorship & Advertising Opportunities Page 7
  • 8. LEAD PADS Cost to Sponsor: R20 000.00 Exposure Value: R50 000.00 All registered exhibitors will receive a lead pad and pen as part of their packs. Additional stock will be kept at the organisers office and business centre should additional lead pads be required. 2000 lead pads and pens will be produced and branded with the AMACE logo and the sponsor’s logo. Full artwork including a high resolution logo to be supplied by the sponsor when booking this opportunity. LANYARDS Cost to Sponsor: R37 500.00 Exposure Value: R50 000.00 Cost to Sponsor: R10 000.00 Exposure Value: R17 500.00 All exhibitors and visitors will be given a sponsored lanyard to wear throughout the Conference. Both the sponsor’s logo and the Africa Meet Africa(AMACE) logo will be printed on the lanyards. We will produce 2500 visitor lanyards and 600 exhibitor lanyards. Should you have stock of lanyards that you would like to provide, the sponsorship rate can be negotiated.Africa Meet Africa Conference Sponsorship & Advertising Opportunities Page 8
  • 9. CONFERENCE LUNCH Cost to Sponsor : R120 000 Exposure Value: R240 000.00 2 Lunches will be served to all delegates attending the Africa Meet Africa Conference. In support for sponsorship for lunch for all conference attendees, we will provide the following: —Posters - 20 x 30 theme posters with logo: four of them to be placed as follows: one at the registration desk, one in the exhibitor hall, one at the entrance of the general session, one in the lobby —Ad with company logo in color placed in the Conference Proceedings Manual —Mention of sponsorship at beginning of lunch/session —Mention of company sponsorship for lunch/session on Website for 3 months. WEBSITE Cost to Sponsor per banner: R3 500.00 Exposure Value: R10 000.00 All exhibitor and visitor registrations will be done online, therefore all AfricaMeet Africa participants will be visiting the official exhibition website either to register, update their profiles or schedule appointments in the online matchmaking system leading up to the exhibition. There are various areas available for banner website advertising: Home Page, Exhibitor Registration Page, Visitor Registration Page, Online Diary Page, Exhibitor and Visitors Zone Your company logo or banner will be highly visible for a 1 month period leading up to and during the exhibition on the following website: www.iba-gobalexpo.com. Each banner will remain static for a few seconds before rotating with other advertisers. Banners will be viewed a few times while participants view their relevant information.Africa Meet Africa Conference 2011 – Sponsorship & Advertising Opportunities Page 9
  • 10. OFFICIAL EXHIBITION CATALOGUE The official exhibition catalogue is distributed freely to all attendees at Africa Meet Africa as it is a reference guide for the exhibition layout and the exhibitor listing. It is an effective advertising medium and is constantly used by visitors to gain more information on exhibitors. 2000 copies of the exhibition catalogue will be produced and distributed at Africa Meet Africa Conference 2011 Advertising Opportunities: • Logo Advert: Full colour logo of your company will be placed next to your 50 word profile in the exhibitor catalogue and website. • Quarter Page Advert: Full colour quarter advert of your company will placed next to your 50 word profile. • Half Page Advert: Full colour half page advert of your company will be placed in the same page as your 50 word profile along with a free logo advert. • Strip Page Advert: Full colour strip page advert of your company will be placed in the same page as your 50 word profile along with a free logo advert. • Full Page: These vary in 3 options – please see booking form. They also include a full colour, free logo advert next to your 50 word profile. * Please request the catalogue booking form for more details and rates. PLASMA SCREEN ADVERTISING A limited number of public address announcements are made during the exhibition. All events and functions are advertised and announced on the plasma screens strategically located around the exhibition. Advertising slots are available in 5sec, 15sec and 30sec adverts, static or animated video (without audio). Each advert will be displayed approximately 400 times daily. If you are interested in advertising on the plasma screens, please let us know and we will tailor make a package that suits you.Africa Meet Africa Conference 2011 – Sponsorship & Advertising Opportunities Page 10
  • 11. AMACE Africa Meet Africa Conference/Expo AFRICA MEET AFRICA 2011 – SPONSORSHIP & ADVERTISING BOOKING FORM COMPANY DETAILS Company Name Tel Contact Person Fax Email Cell PO Box City Code Vat SPONSORSHIP DESCRIPTION AMOUNT SUB TOTAL: VAT: TOTAL: I have read and understood the Terms & Conditions and confirm my booking: Name Date SignatureAfrica Meet Africa Conference 2011 – Sponsorship & Advertising Opportunities Page 11
  • 12. TERMS & CONDITIONS 1. While every effort to ensure colour matching is made, the publishers cannot accept responsibility for errors. It is recommended that a proof is provided together with your material. 2. Material will only be accepted in ELECTRONIC Format. (See below for specific file formats). No positives will be accepted. The preferred format is a Press PDF. 3. Adverts must be in CMYK colour format and at least 300 DPI. (Should you be unsure of the resolution of your advert, please contact your advertising agency). 4. The publisher reserves the right to place adverts wherever they deem appropriate. 5. IBA lobal and Africa Meet Africa Conference & suppliers will not be held responsible for any bad quality advertisements/ logos/artwork if not supplied in the requested format. 6. Advertising must be paid for in full prior to 23 November 2011. 7. Advertisers who fail to deliver material by the material deadline dates will be liable for 100% of the advert costs and may not feature in the booked media. 8. When sending material electronically or by delivery please ensure the company name, marketing contact, telephone and booking type are clearly marked. 9. Material supplied in the incorrect format will be changed by IB Global and such changes will be billed accordingly. 10. All prices in the sponsorship document exclude VAT at 14%. 11. All financial queries must be addressed to IBA Global . 12. A 50% deposit must be paid when booking all sponsorship opportunities. 13. All booking forms to be sent through for the attention of Jacqui Setoaba, email: jacqui@iba-global.com or faxed to 0866 462 780.Africa Meet Africa Conference Sponsorship & Advertising Opportunities Page 12