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Unit 1a Organisation Of Departments
 

Unit 1a Organisation Of Departments

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    Unit 1a Organisation Of Departments Unit 1a Organisation Of Departments Presentation Transcript

    • Unit 1a Organisation of Departments
    • Organisation Chart Mr Burns Managing Director Mr B Wallace Personnel Manager Mrs A MacDonald Sales/ Marketing Manager Miss J Montrose Purchases Manager Mr H Nichols Buyer Mrs L McKenna Finance Manager Mr N Millar Admin Manager Mr Ray Cruit Recruitment Officer Miss T Raynor Training Officer Mrs R Ambleon Marketing Assistant Mr V Smart Sales Rep Mr B Goodman Wages Officer Miss H Munro Admin Assistant
    • Aims of the Lesson 1
      • To revise
        • Main functional areas
          • Sales
          • Finance
          • Human Resources
          • Purchases
        • Job types in each department
        • Computing Services / Administration Department
        • Documents in the Purchases, Sales and Finance department
      • Today’s Lesson
        • Organisation charts
        • Advantages of Organisation charts
        • Create an organisation chart of staff in this school
    • Intro to Organisation Chart
      • An organisation chart is used to provide a ‘picture’ of who is in the business.
      • It is used to show the STRUCTURE of the business.
    • Advantages of Creating Org Charts
      • Advantages
        • Lets you know the levels of management
        • Shows you who the boss is
        • If your new, you can see promotions available
        • See the size of the company
        • Helps you get to know people’s names
        • Easy to find people
      • Disadvantages
        • Hard to keep up to date
        • Possibly cause arguments
        • Confusing if very large
    • Aims of the Lesson 2
      • Last Lesson
        • Organisation charts
        • Advantages of Organisation charts
        • Create an organisation chart of staff in this school
      • Today’s Lesson
        • Lateral/Line relationship
        • Lines of Responsibility
        • Chain of Command
    • Organisation Chart LATERAL RELATIONSHIP LATERAL RELATIONSHIP LINE RELATIONSHIP Mr Stewart Mrs Haldane Mrs McAuley Mr Livingstone Mr Goring Mr Key Mr Dunsmore Mr Dyer Mr McGowan Miss MacPhail Mr MacLeod
    • Relationship
      • Lateral Relationship
        • This is the relationship you have with a member of staff on the same level as you
          • Mr Arthur and Mr McGowan
      • Line Relationship
        • This is the relationship you have with a member of staff above or below you in the company
          • Mr Arthur and Mr MacLeod
    • Lines of Responsibility
      • The lines of responsibility shows who is in charge of who
      • Mr Stewart is in charge of:
          • Mr Livingstone
          • Mrs McAuley
          • Mr Key
          • Mrs Haldane
          • Mr Goring
    • Chain of Command
      • The CHAIN OF COMMAND is the way in which instructions are passed down through each level in the organisation.
      Mr R Burns Managing Director Miss J Montrose Purchases Manager Mr H Nichols Buyer
    • Aims of the Lesson 3
      • Last Lesson
        • Organisation charts
        • Advantages of Organisation charts
        • Create an organisation chart of staff in this school
        • Lateral/Line relationship
        • Lines of Responsibility
        • Chain of Command
      • Today’s Lesson
        • Accountability
        • Authority
        • Flat/Tall Structures
        • Issue target setting booklet
    • Organisation Chart Terms
      • Accountability
        • If you have to explain your actions to someone then you are accountable
        • You are accountable to your parents
      • Authority
        • If you have authority you have the right to tell someone what to do
        • Mr MacLeod has the authority to tell Mr Arthur to write his report
    • Tall and Flat Structures FLAT TALL FEW levels of management MANY levels of management
    • Tall and Flat Structures
      • Tall
      • Has many levels of management
      • Lots of promotions possibilities
      • Many lines of communication
      • Examples
        • Big companies like Coca-cola, DELL, Apple, Supermarkets, Hospitals
      • Flat
      • Has few levels of management
      • 1 manager is responsible for lots of employees
      • Employees may have greater responsibility
      • Examples
        • Small business , Restaurants,
    • Aims of the Lesson 4
      • Last Lesson
        • Organisation charts
        • Who uses them
        • Advantages of Organisation charts
        • Lateral/Line relationship
        • Lines of Responsibility
        • Chain of Command
        • Accountability
        • Authority
        • Flat/Tall Structures
      • Today’s Lesson
        • Advantages/Disadvantages of Flat Structure
        • Advantages/Disadvantages of Tall Structure
    • Flat Structure
      • Advantages
        • Employees are given more authority and responsibility
        • Employees involved in decision making
        • Less complicated communications channels
        • Less time taken to make decisions
      • Disadvantages
        • Workloads of employees may increase
        • Where the span of control is too wide, employees may feel isolated
        • Few promotion opportunities
        • Employees may not meet with line manager regularly
    • Tall Structure
      • Advantages
        • It should be easier for managers to supervise staff
        • Lots of promotion possibilities
        • Employees are more likely to know their own boss
      • Disadvantages
        • Employees may not be involved in decision making
        • Decision making may be slow
        • May take time to communicate decisions
        • Costly
    • Aims of the Lesson 5
      • Last Lesson
        • Organisation charts
        • Who uses them
        • Advantages of Organisation charts
        • Lateral/Line relationship
        • Lines of Responsibility
        • Chain of Command
        • Accountability
        • Authority
        • Flat/Tall Structures
        • Advantages/Disadvantages of Flat Structure
        • Advantages/Disadvantages of Tall Structure
      • Today’s Lesson
        • How may organisations change?
          • Growth
          • Downsizing
          • Delayering
          • Outsourcing
        • Other keywords
          • Delegate
          • Span of Control
    • Mr Burns Managing Director Mr B Wallace Personnel Manager Mrs A MacDonald Sales/ Marketing Manager Miss J Montrose Purchases Manager Mr H Nichols Buyer Mrs L McKenna Finance Manager Mr N Millar Admin Manager Mr Ray Cruit Recruitment Officer Miss T Raynor Training Officer Mrs R Ambleon Marketing Assistant Mr V Smart Sales Rep Mr B Goodman Wages Officer Miss H Munro Admin Assistant
    • How may Organisations Change?
      • Growth
        • Features
          • Increasing sales, producing more products, increasing the size of premises
        • Effect on Org Chart
          • May result in new departments, More levels of management, more staff at each level
      • Downsizing
        • Features
          • Reducing output and number of staff
        • Effect on Org Chart
          • Some post may disappear
          • Main depts will remain but staff may have to take on more responsibility
    • How may Organisations Change?
      • Delayering
        • Features
          • The organisation may remove certain layers
          • Will result in larger span of control
        • Effect on Org Chart
          • Will result in a flatter structure
      • Outsourcing
        • Features
          • Buying in services such as security, office cleaning from another company
        • Effect on Org Chart
          • Should result in a simpler chart with fewer departments
    • Other Keywords
      • Delegate
        • Passing tasks on to other employees, giving them more responsibility
      • Span of Control
        • The number of staff reporting directly to the manager
    • Revision Quiz for Test
      • Give 1 example of staff with a lateral and line relationship
      • How many people are in Mr Stewart’s span of control
      • Mr Stewart often delegates tasks. What does it mean to delegate?
      Mr Stewart Mrs Haldane Mrs McAuley Mr Livingstone Mr Goring Mr Key Mr Dunsmore Mr Dyer Mr McGowan Miss MacPhail Mr MacLeod
    • Revision Quiz for Test
      • Give 1 example of a line of communication in this example
      • Give 3 advantages to the school of creating an organisation chart
      Mr Stewart Mrs Haldane Mrs McAuley Mr Livingstone Mr Goring Mr Key Mr Dunsmore Mr Dyer Mr McGowan Miss MacPhail Mr MacLeod
    • Revision Quiz for Test
      • What is the difference between a TALL and FLAT structure?
      • Give 4 different ways organisations can change
      • List the 4 main departments you may find in a company
      • Give 3 tasks carried out by the Sales department
      • Give 3 job types you may find in the Finance department
      • What is the difference between a Job Description and a Person Specification
      • Give 3 documents you would normally find in the finance department