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Mga Alagad sa Dagang Constitution (draft)
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Mga Alagad sa Dagang Constitution (draft)

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This is, so far, the Constitution of the organization. …

This is, so far, the Constitution of the organization.

Note:
This is not yet final.

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  • 1. Mga A lagad sa Da gang |1 The Constitution Mga Alagad sa Dagang The Order of the QuillArticle I. PREAMBLE Section1. We, the students of the University of the Philippines Cebu, conjoin to form a student-based organization that identifies ourselves as Mga Alagad sa Dagang. This organization promotes literature in all its forms and meanings, and presents it in multilingual presentations; introduces creative writing to its members as an avenue to express themselves; promotes and reintroduces Cebuano, Filipino, and English Literature to the students to further help them develop and explore their creativity in writing through different outputs.Article II. NAME OF THE ORGANIZATION Section 1. The name of the organization shall be Mga Alagad sa Dagang, which is a Cebuano counterpart of its English name: The Order of the Quill. The organization concerns mainly on the literature in whatever forms, primarily creative writing, which is symbolized by the imagery of the quill (dagang). The members of the organization identify themselves as disciples of literature (mga alagad).Article III. SYMBOL OF THE ORGANIZATION Section 1. The symbol of the organization is that of Oblation between the laurel branch, which symbolizes eternity, and the quill, which symbolizes literature. This embodies the principle of the organization, literary in its form, that it shall continue to promote literature and creative writing to the student body in the coming years of the university.Article VI. COMPOSITION
  • 2. Mga A lagad sa Da gang |2 Section 1. The members of the organization are composed of undergraduate students from different courses inside the university. Section 2. The Organization’s Executive Committee shall be composed of: Chairperson; the Vice Chairperson that shall be divided into two based upon the task of each: Internal Vice Chairperson and the External Vice Chairperson; Secretary; Treasurer; Auditor; Pluma Editor’s Circle Head, which is composed of the four editors of Pluma; and the Adviser. i. Each course shall be represented by a block representative.Article VI. MEMBERSHIP Section 1. Membership requires applicants to submit at least one of the choices provided: three poems or one short story written in either English, Filipino or Cebuano language. i. the aforementioned works must be originally written by the applicant. Otherwise, application shall be denied. PLAGIARISM, in any manner, will never be tolerated by the organization. ii. A portfolio of works, together with the applicant’s bio-data, will then be submitted to screening of the panel of judges. Section 2. Chosen members shall be given an official invitation to join the organization. Section 3. Members will pay an amount of thirty pesos as membership fee per semester. Section 4. Members are considered probationary during the first month of their stay in the organization. This is to ensure his/her determination of joining the organization. After the first month, the bonafide members will then critic whether he/she should become an official member of the organization. Section 5. Members shall be subjected to all rules and regulations of the organization.Article V. PLUMA PUBLICATION Section 1. The organization shall utilize the use of the Internet as the medium in which the members and the Executive Committee are free to engage
  • 3. Mga A lagad sa Da gang |3 in free publication through the official blog of the organization called Pluma. Pluma can be freely accessed by all but, only the members’ creative works are allowed to be published in the site. 1.a) An online communication called Diskusyon shall also be made. This will serve as discussion boards for future activities of the organization or any news related to the organization. Official announcements to the members are also posted in this site. Section 2. Pluma shall also be available through an official Bulletin Board called Tingog posted inside the campus. Only updates and approved creative works of the members are allowed to be posted here. Section 3. Pluma shall cater three major languages: English, Filipino, and Cebuano. Pluma shall have three major genres of literature: Short Story, Poetry, and Creative Essay. Section 4. The Pluma Editors’ Circle shall consist of the following officials: Editor-in-Chief, English Editor, Filipino Editor, Cebuano Editor, and Page Manager. a. The Editor-in-Chief shall be the head of the team. He/She shall assure that all the members of his/her team is doing their tasks properly. b. The English Editor, Filipino Editor, and Cebuano Editor shall be in-charge of the crafts written in the English, Filipino, and Cebuano languages, respectively. c. The Page Manager will be task to post every crafts approved by the Editor-in-Chief. He/She shall also be the one to maintain Pluma, Tingog, and Diskusyon.Article VII. THE EXECUTIVE COMMITTEE Section 1. The Executive Committee shall be composed of the following: Chairperson, Internal Vice Chairperson, External Vice Chairperson, Secretary, Treasurer, Auditor, Pluma Editors’ Circle Head, Block Representative, and Adviser. Section 2. The Executive Committee will be in term within the duration of one school year.
  • 4. Mga A lagad sa Da gang |4Section 3. Incase of unavoidable circumstances, such as removal of the officer from his/her position, re-elected officers will only finish the remaining term.Section 4. The Executive Committee shall have individual duties as follows: a. Chairperson—shall perform duties as to uphold organization’s objectives; shall have the right to coordinate any activities of the organization provided with the approval of its members; shall supervise created committees; shall call meetings and assemblies and emergency meetings. b. Internal Vice-Chairperson—shall aid the chairperson in his/her basic duties on the campus; shall act on behalf of the chairperson incase of absence; shall act as chairperson if chairperson is incapacitated before the appointment of the chairperson. c. External Vice-Chairperson— shall be the liaison and in-charge of the out-of-school affairs organized by the organization. d. Secretary—shall keep records of the meetings; shall help disseminate information within the organization for upcoming activities or any updates; shall keep an official roster of the members of the organization; at the end of the term, shall submit progress report of the organization’s performance for the whole year approved by the Executive Committee. e. Treasurer—shall keep the monetary funds of the organization; shall keep and act as collector of the organization’s funds; shall update financial status of the organization; shall record financial activity of the organization. f. Auditor—shall keep the financial activity of the organization; shall audit all expenditures and shall double check financial reports done by the treasurer. g. Pluma Editors’ Circle Head—shall be in charge of monitoring, managing, updating, and maintaining Pluma and its sister Website. h. Adviser—shall act as guide and consultant to the members of the organization. i. Block Representative—shall act as the liaison of their fellow course mates in matters concerning the organization.
  • 5. Mga A lagad sa Da gang |5 Section 5. The Chairperson shall not be in the same position in two successive years. However, he/she can still serve as the Chairperson after a year not in the position. Section 6. An officer may be removed from office by the impeachment, by resolution in writing signed by at least two-thirds of the total membership, which shall be certified by the Secretary, and in a meeting finally concurred by no less than two-thirds of all members of the organization including those requesting for removal of the following reasons: a. Willful violation of the constitution and by-laws; b. Gross negligence and dereliction of duty; and c. Any grave offense reflecting upon his/her moral character and integrity. Section 7. The officer charged shall be given at least a week’s notice prior to the hearing. He/She shall be conducted by the other members of the Executive Committee. Section 8. A maximum of seven (7) absences without a valid reason would mean removal of an officer from his/her office.Article VIII. ADVISER Section 1. The Adviser shall be a faculty of the University of the Philippines Cebu. Section 2. The Adviser shall be the sole person who can appoint the Chairperson of the organization. Section 3. The organization can have more than one Adviser provided he/she is willing to participate in the development of the organization. Section 4. The Adviser shall facilitate in the technical and moral development of the organization as well as the members’ creative outputs. Section 5. The Adviser shall approve the activities proposed by the Executive Committee provided these activities benefit the organization.Article XI. ELECTION Section 1. The Chairperson will solely be appointed by the Adviser. Members can nominate any one of them whom they think is eligible to be considered for the appointment as Chairperson. The Panel, composed of the Executive Committee and selected members, will then present the final
  • 6. Mga A lagad sa Da gang |6 list of nominees, together with their credentials, to the Adviser for him/her to choose the Chairperson of the organization. Section 2. The remaining positions of the Executive Committee shall be elected through votations with a two-thirds majority of the members of the organization present in the meeting. Section 3. Election shall be held at the first week of the month of March but shall take effect on June, the next school year.Article X. MEETINGS AND ASSEMBLIES Section 1. The Organization shall hold general assemblies at least once a month. Section 2. The Executive Committee shall meet at least twice a month or when the Chairperson calls for an emergency meeting. Section 3. The Organization shall have a Quill Day once a month. On this day, members are encouraged to present their creative works to the co- members during an assembly. If agreed by the Executive Committee, it can be presented to the student body.Article XI. STATEMENT OF POLICIES Section 1. Members, including the Executive Committee, shall be subjected to the following disciplinary sanctions: i. tardiness for more than 15 minutes during meetings and general assemblies shall be subjected to a fine of five pesos. ii. absences during meetings and assemblies shall be subject to a fine of ten pesos. Valid Reasons are necessary in exemption of the Penalties aforementioned above. iii. three late arrivals during meetings will be subjected to one absence. Section 2. Members are required to attend the meetings and assemblies. Section 3. Conflicts among members that affect the performance of the organization shall be subjected to open discussion, and immediate action by the Executive Committee and approved by the members. Section 4. Problems regarding individual members, especially those concerning the organization, shall be proper attention and due action by the Executive Committee and approved by the members. Section 5. Confidential matters discussed during meetings and assemblies are to be kept only among the members of the organization.
  • 7. Mga A lagad sa Da gang |7Section 6. Activities to be made and those undertaken by the organization should not be taken advantage because of personal benefit of any member or Executive Committee.Section 7. The organization shall have the right to know the necessary background of each member. Any information denied by the member and is proven to be true shall be subject to necessary action by the Executive Committee.Section 8. Minority decisions are to be respected and noted but majority decisions always rule.Section 9. Each member is expected to respect and cooperate with the decisions agreed upon the majority.Section 10. Each member is expected to fulfill his/her duties and responsibilities as well as his/her obligations faithfully.Section 11. Rights and Privileges of Members Members have the right: 1.) To know the affairs of the organization: its projects, policies, and programs; 2.) To voice out their concerns regarding matters of discussion of the organization; 3.) To access necessary information with regards to funding or to any transactions made by the organization; 4.) To avail assistance and services provided by the organization; 5.) To collaborate and coordinate with other institutions for the benefit of the organization; 6.) To develop his creative writing ability by attending workshops organized by the organization; 7.) To criticize co-members’ creative works during workshops; 8.) To submit nominations for the position of chairperson; 9.) To nominate probationary members anytime in the year; and 10.) To critic the probationary members whether they shall be official members.Section 12. Duties of the Members Members have the duty: 1.) To uphold and adhere to the principles of the constitution of the organization; 2.) To abide by the policies of the organization; 3.) To submit creative works monthly for the online publication of Pluma, however, he can freely submit his other works to
  • 8. Mga A lagad sa Da gang |8 the Pluma Editors’ Circle Head anytime, which is not obligatory; and 4.) To show respect and proper conduct not only to the officers but also to their fellow members even outside the organization. Section 13. Disqualification of Members Members can be disqualified in any of the following reasons: 1.) Willful violation of the constitution and by-laws; 2.) Proven to have plagiarized works of other literary artists; 3.) Unable to send creative works in total of three months; and 4.) Any grave offense reflecting upon his/her moral character and integrity.Article XII. QUORUM AND AMENDMENTS Section 1. The Constitution can be amended by at least two-thirds of the votation of the total number of resident members. Section 2. Amendments may be done within the executive meeting or with the presence of two-thirds of resident members. Section 3. Implementation of the amendments shall be immediately imposed to the organization upon approval of the Adviser.

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