IAALD General Assembly Report to members Peter Ballantyne and Toni Greider Montpellier, France 27 April 2010
Agenda <ul><li>Adopt Agenda </li></ul><ul><li>Minutes of 2008 GA </li></ul><ul><li>Reporting back </li></ul><ul><li>Execut...
How we operate <ul><li>Executive Committee 2005-2010 </li></ul><ul><ul><li>New structure 2010 onwards </li></ul></ul><ul><...
Executive Committee, 2005-2010 <ul><li>Peter Ballantyne (The Netherlands) </li></ul><ul><li>Vielka Chang-Yau (Panama) </li...
Vision <ul><li>leading global community of practice for information specialists* in agriculture and related disciplines </...
What we do <ul><li>IAALD  connects  agricultural information specialists worldwide </li></ul><ul><li>IAALD  convenes  agri...
2005 Priorities <ul><li>Strengthen the membership base   </li></ul><ul><li>Engage the members </li></ul><ul><li>Facilitat...
Headline Results <ul><li>Refreshed governance model </li></ul><ul><li>Membership stable? </li></ul><ul><li>Finances stable...
Major Milestones <ul><li>May 2005: World Congress, USA </li></ul><ul><li>June 2005: IAALD blog </li></ul><ul><li>October 2...
Journal <ul><li>Quarterly Bulletin’s 52-year run ended in 2007 </li></ul><ul><li>Agricultural Information Worldwide (AIW) ...
 
Chapters and Sisters <ul><li>Africa Chapter </li></ul><ul><ul><li>Conferences in 2006 and 2009 (and 2012) </li></ul></ul><...
Africa chapter <ul><li>P lan of Activities </li></ul><ul><ul><li>Activity 1 – Finalize the Chapter’s Strategic Plan </li><...
Finance and Membership
Milestones <ul><li>Updated the “Back” Office </li></ul><ul><ul><li>Established IAALD mailing address </li></ul></ul><ul><u...
Membership 236 252 308 238 242 329 Total 9 9 9 0 0 0 Student Low Income 1 1 0 N/A N/A N/A Student 62 59 99 131 52 80 Indiv...
Income and Expenditure
2010 Budget
Discussion
Executive Committee slate: 2010-11 <ul><li>Past President: Peter Ballantyne (UK) </li></ul><ul><li>Member (1 year): Elizab...
Incoming President <ul><li>Plans </li></ul><ul><li>Active Engagement </li></ul>
<ul><li>Fully Establish New IAALD Governance Structure (transition year) </li></ul><ul><li>(1) Define roles: </li></ul><ul...
<ul><li>(3) Revise the Constitution to integrate new organizational structure </li></ul><ul><ul><li>Rewrite as needed (i.e...
<ul><li>Determine how to maintain & leverage social networking services, i.e increasing revenue & membership </li></ul><ul...
<ul><li>Continue to review back-office processes  including developing operational procedures for forming & managing Chapt...
<ul><li>We need your ideas and energy to build our community of practice: “information sharing and knowledge management in...
Never doubt that a small group of thoughtful, committed people can change the world… Indeed it is the only thing that ever...
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IAALD General Assembly 2010 - Report to members

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  • * Includes income from IAALD Africa Conference ** Expenditures for this grant expended in 2006 but payment was not received until 2007
  • IAALD General Assembly 2010 - Report to members

    1. 1. IAALD General Assembly Report to members Peter Ballantyne and Toni Greider Montpellier, France 27 April 2010
    2. 2. Agenda <ul><li>Adopt Agenda </li></ul><ul><li>Minutes of 2008 GA </li></ul><ul><li>Reporting back </li></ul><ul><li>Executive Committee Nominations </li></ul><ul><li>Incoming President </li></ul><ul><li>Other Business </li></ul>
    3. 3. How we operate <ul><li>Executive Committee 2005-2010 </li></ul><ul><ul><li>New structure 2010 onwards </li></ul></ul><ul><li>Members (institutions, individuals, students) </li></ul><ul><li>General Assembly </li></ul><ul><li>E-voting </li></ul><ul><li>World and regional congresses </li></ul><ul><li>Chapters and groups (china, central/east europe, africa, UK, USA) </li></ul><ul><li>‘ Sisters’ (jaald, usain, fita’s, …) </li></ul><ul><li>Website: www iaald.org </li></ul><ul><li>Listserver @ University Arizona </li></ul><ul><li>Blog: http://iaald.blogspot.com </li></ul><ul><li>Journal: http://journals.sfu.ca/iaald </li></ul>
    4. 4. Executive Committee, 2005-2010 <ul><li>Peter Ballantyne (The Netherlands) </li></ul><ul><li>Vielka Chang-Yau (Panama) </li></ul><ul><li>Debbie Currie (USA) </li></ul><ul><li>Michal Demes (Hungary) </li></ul><ul><li>Elizabeth Dodsworth (UK) </li></ul><ul><li>Elizabeth Goldberg (Italy) </li></ul><ul><li>Toni Greider (USA) </li></ul><ul><li>Barbara Hutchinson (USA) </li></ul><ul><li>Nick Maliha (Syria) </li></ul><ul><li>Shuchun Pan (China) </li></ul><ul><li>Takashi Nagatsuka (Japan) </li></ul><ul><li>Stephen Rudgard (Italy) </li></ul><ul><li>Plus ex-officio reps chapters and ‘sisters’ </li></ul>
    5. 5. Vision <ul><li>leading global community of practice for information specialists* in agriculture and related disciplines </li></ul><ul><li>* people and institutions who are professionally involved in creating, capturing, accessing, or disseminating information and knowledge concerning agriculture and rural development </li></ul>
    6. 6. What we do <ul><li>IAALD connects agricultural information specialists worldwide </li></ul><ul><li>IAALD convenes agricultural information specialists worldwide </li></ul><ul><li>IAALD communicates and advocates the value of knowledge and information to its members and others </li></ul><ul><li>IAALD collaborates with members and other partner organisations </li></ul>
    7. 7. 2005 Priorities <ul><li>Strengthen the membership base  </li></ul><ul><li>Engage the members </li></ul><ul><li>Facilitate professional development for members </li></ul><ul><li>Expand and deepen partnerships and alliances </li></ul><ul><li>Hold events and workshops </li></ul><ul><li>Inform and communicate with members and the wider agricultural information community </li></ul><ul><li>Establish a sound organizational financial base </li></ul><ul><li>Reorganise the IAALD business practices </li></ul>      
    8. 8. Headline Results <ul><li>Refreshed governance model </li></ul><ul><li>Membership stable? </li></ul><ul><li>Finances stable? </li></ul><ul><ul><li>Cutting costs (e-journal) </li></ul></ul><ul><ul><li>CTA and FAO support </li></ul></ul><ul><li>Africa chapter </li></ul><ul><li>UK and Ireland Group </li></ul><ul><li>North America Group </li></ul><ul><li>2008 congress / 2010 congress / 2 Africa conferences </li></ul><ul><li>Iaald 2.0 communications </li></ul><ul><li>Journal </li></ul><ul><li>Iaald ‘.com’ organisational/financial base </li></ul>
    9. 9. Major Milestones <ul><li>May 2005: World Congress, USA </li></ul><ul><li>June 2005: IAALD blog </li></ul><ul><li>October 2005: iaald.org identity </li></ul><ul><li>December 2005: New strategy </li></ul><ul><li>April 2006: New marketing materials and display </li></ul><ul><li>May 2006: Africa Congress, Kenya </li></ul><ul><li>October 2006: IAALD registered as legal entity </li></ul><ul><li>January 2007: Back office re-organised </li></ul><ul><li>January 2008: Journal re-launched </li></ul><ul><li>August 2008: World Congress, Japan </li></ul><ul><li>2009: UK and Ireland Chapter formation </li></ul><ul><li>July 2009: Africa Congress, Ghana </li></ul><ul><li>October 2009: first e-vote </li></ul><ul><li>February 2010: New governance approved </li></ul><ul><li>April 2010: World Congress, France </li></ul><ul><li>2011: INFITA Congress, Namibia </li></ul><ul><li>2012: Africa Congress, South Africa </li></ul><ul><li>Participation in USAIN, IFLA, WITFOR, AIBDA, AFITA meetings </li></ul><ul><li>Participation in CIARD initiative </li></ul><ul><li>6 board meetings </li></ul>
    10. 10. Journal <ul><li>Quarterly Bulletin’s 52-year run ended in 2007 </li></ul><ul><li>Agricultural Information Worldwide (AIW) launched in January 2008 </li></ul><ul><li>Editorial Board for AIW formed </li></ul><ul><li>AIW goes e-only in April 2010: </li></ul><ul><li>http://journals.sfu.ca/iaald/ </li></ul><ul><li>Coming soon: </li></ul><ul><ul><li>New Editorial coordination </li></ul></ul><ul><ul><li>Open access archive back to 1992 </li></ul></ul>
    11. 12. Chapters and Sisters <ul><li>Africa Chapter </li></ul><ul><ul><li>Conferences in 2006 and 2009 (and 2012) </li></ul></ul><ul><li>UK and Ireland group </li></ul><ul><li>North America group (USAIN link) </li></ul><ul><li>CEE? </li></ul><ul><li>China? </li></ul><ul><li>Participation in RIBDA 2009 </li></ul><ul><li>Participation in USAIN 2008 (Ohio) and 2006 (Cornell) </li></ul><ul><li>Japan congress with JAALD, AFITA, INFITA </li></ul><ul><li>Contributed to e-agriculture and CIARD initiatives </li></ul>
    12. 13. Africa chapter <ul><li>P lan of Activities </li></ul><ul><ul><li>Activity 1 – Finalize the Chapter’s Strategic Plan </li></ul></ul><ul><ul><li>Activity 2 – Training Plan </li></ul></ul><ul><ul><li>Activity 3 – Advocacy Strategy for Opening Access to AR4D Information and Knowledge </li></ul></ul><ul><ul><li>Activity 4 – Amend the Chapter By-Laws </li></ul></ul><ul><ul><li>Activity 5 – Membership Recruitment Plan </li></ul></ul><ul><ul><li>Activity 6 – Establish the Chapter’s Legal Office </li></ul></ul><ul><ul><li>Activity 7 – Preparations for the 3rd Conference of the Chapter </li></ul></ul><ul><li>The next Chapter’s Conference will be held in South Africa, 2012, possibly in Johannesburg. </li></ul>
    13. 14. Finance and Membership
    14. 15. Milestones <ul><li>Updated the “Back” Office </li></ul><ul><ul><li>Established IAALD mailing address </li></ul></ul><ul><ul><li>Legally established IAALD </li></ul></ul><ul><ul><li>Now able to pay by credit card or paypal </li></ul></ul><ul><ul><li>Automated the accounting system </li></ul></ul><ul><ul><li>Created e-membership packet for new members </li></ul></ul><ul><ul><li>Introduced e-voting </li></ul></ul><ul><ul><li>E-billing </li></ul></ul><ul><ul><li>New Governance model </li></ul></ul>
    15. 16. Membership 236 252 308 238 242 329 Total 9 9 9 0 0 0 Student Low Income 1 1 0 N/A N/A N/A Student 62 59 99 131 52 80 Individual Low Income 6 7 10 8 17 0 Institution Low Income 4 6 6 6 6 6 Honorary 4 3 3 3 3 3 Gratis 70 65 56 56 73 99 Individual 33 40 46 56 39 60 Institutions 47 62 79 58 52 81 Subscriptions 2009 2008 2007 2006 2005 2004 Membership Type
    16. 17. Income and Expenditure
    17. 18. 2010 Budget
    18. 19. Discussion
    19. 20. Executive Committee slate: 2010-11 <ul><li>Past President: Peter Ballantyne (UK) </li></ul><ul><li>Member (1 year): Elizabeth Dodsworth (UK) </li></ul><ul><li>Member (2 years): Odile Bedu (France) </li></ul><ul><li>Member (3 years): Jaron Porciello (USA) </li></ul><ul><li>President: Barbara Hutchinson (USA) </li></ul><ul><li>Vice President: Edith Hesse (Austria) </li></ul><ul><li>Secretary/Treasurer: Toni Greider (USA) </li></ul>FAO – Stephen Rudgard Africa – Justin Chisenga IICA – Federico Sancho China - ? UK – Roger Mills
    20. 21. Incoming President <ul><li>Plans </li></ul><ul><li>Active Engagement </li></ul>
    21. 22. <ul><li>Fully Establish New IAALD Governance Structure (transition year) </li></ul><ul><li>(1) Define roles: </li></ul><ul><ul><li>Executive Committee members </li></ul></ul><ul><ul><li>AIW Managing Editor (Editorial Board and Technical Editor) </li></ul></ul><ul><ul><li>Communications Manager (social networking and website) </li></ul></ul><ul><ul><li>Chapter Presidents </li></ul></ul><ul><ul><li>Invited Organizational Representatives/Liaisons </li></ul></ul><ul><li>(2) Identify & explore appropriate partnerships and collaborations </li></ul>
    22. 23. <ul><li>(3) Revise the Constitution to integrate new organizational structure </li></ul><ul><ul><li>Rewrite as needed (i.e. elections, officers, etc.) </li></ul></ul><ul><li>(4) Plan for next election (establish date for changing officers) </li></ul><ul><ul><li>Conduct e-election in late 2010/early 2011 </li></ul></ul><ul><li>(5) Determine & formalize AIW production procedures </li></ul><ul><ul><li>Issues per year, etc. </li></ul></ul><ul><li>(6) Strengthen chapters and recruit new members </li></ul>
    23. 24. <ul><li>Determine how to maintain & leverage social networking services, i.e increasing revenue & membership </li></ul><ul><li>Conduct needs assessment (online survey) </li></ul><ul><ul><li>Identify professional development opportunities, options for member services & congress preferences </li></ul></ul><ul><ul><li>Determine possible virtual programming, i.e. webinars for members (fee-based for non-members) </li></ul></ul><ul><li>Assess IAALD website as a tool for delivering member services </li></ul>
    24. 25. <ul><li>Continue to review back-office processes including developing operational procedures for forming & managing Chapters </li></ul><ul><li>Schedule of Meetings </li></ul><ul><li>Establish regular virtual conferencing for IAALD extended Executive Committee </li></ul><ul><li>Review criteria for hosting World Congresses </li></ul><ul><ul><li>Determine appropriate schedule </li></ul></ul><ul><li>Select sites for the next World Congresses </li></ul><ul><ul><li>Africa (two regional opportunities 2011 & 2012) </li></ul></ul><ul><ul><li>USA (formal proposal to host in 2013) </li></ul></ul><ul><ul><li>India/SA (formal proposal to host at some point) </li></ul></ul><ul><li>Look for opportunities for regional conferences and collaborative conference programming </li></ul>
    25. 26. <ul><li>We need your ideas and energy to build our community of practice: “information sharing and knowledge management in agriculture & applied life sciences” </li></ul><ul><ul><li>Respond to survey (needs assessment) </li></ul></ul><ul><ul><li>Offer expertise </li></ul></ul><ul><ul><li>Identify and mentor new members </li></ul></ul><ul><ul><li>Facilitate discussions </li></ul></ul><ul><ul><li>Participate in Regional Chapters </li></ul></ul><ul><ul><li>Help plan World Congresses </li></ul></ul><ul><li>Thank you…I look forward to working with all of you in the coming year! </li></ul>
    26. 27. Never doubt that a small group of thoughtful, committed people can change the world… Indeed it is the only thing that ever has. -- Margaret Mead

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