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IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
IAALD General Assembly 2010 - Report to members
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IAALD General Assembly 2010 - Report to members

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Presentation to IAALD General Assembly, 27 April 2010

Presentation to IAALD General Assembly, 27 April 2010

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  • * Includes income from IAALD Africa Conference ** Expenditures for this grant expended in 2006 but payment was not received until 2007
  • Transcript

    • 1. IAALD General Assembly Report to members Peter Ballantyne and Toni Greider Montpellier, France 27 April 2010
    • 2. Agenda <ul><li>Adopt Agenda </li></ul><ul><li>Minutes of 2008 GA </li></ul><ul><li>Reporting back </li></ul><ul><li>Executive Committee Nominations </li></ul><ul><li>Incoming President </li></ul><ul><li>Other Business </li></ul>
    • 3. How we operate <ul><li>Executive Committee 2005-2010 </li></ul><ul><ul><li>New structure 2010 onwards </li></ul></ul><ul><li>Members (institutions, individuals, students) </li></ul><ul><li>General Assembly </li></ul><ul><li>E-voting </li></ul><ul><li>World and regional congresses </li></ul><ul><li>Chapters and groups (china, central/east europe, africa, UK, USA) </li></ul><ul><li>‘ Sisters’ (jaald, usain, fita’s, …) </li></ul><ul><li>Website: www iaald.org </li></ul><ul><li>Listserver @ University Arizona </li></ul><ul><li>Blog: http://iaald.blogspot.com </li></ul><ul><li>Journal: http://journals.sfu.ca/iaald </li></ul>
    • 4. Executive Committee, 2005-2010 <ul><li>Peter Ballantyne (The Netherlands) </li></ul><ul><li>Vielka Chang-Yau (Panama) </li></ul><ul><li>Debbie Currie (USA) </li></ul><ul><li>Michal Demes (Hungary) </li></ul><ul><li>Elizabeth Dodsworth (UK) </li></ul><ul><li>Elizabeth Goldberg (Italy) </li></ul><ul><li>Toni Greider (USA) </li></ul><ul><li>Barbara Hutchinson (USA) </li></ul><ul><li>Nick Maliha (Syria) </li></ul><ul><li>Shuchun Pan (China) </li></ul><ul><li>Takashi Nagatsuka (Japan) </li></ul><ul><li>Stephen Rudgard (Italy) </li></ul><ul><li>Plus ex-officio reps chapters and ‘sisters’ </li></ul>
    • 5. Vision <ul><li>leading global community of practice for information specialists* in agriculture and related disciplines </li></ul><ul><li>* people and institutions who are professionally involved in creating, capturing, accessing, or disseminating information and knowledge concerning agriculture and rural development </li></ul>
    • 6. What we do <ul><li>IAALD connects agricultural information specialists worldwide </li></ul><ul><li>IAALD convenes agricultural information specialists worldwide </li></ul><ul><li>IAALD communicates and advocates the value of knowledge and information to its members and others </li></ul><ul><li>IAALD collaborates with members and other partner organisations </li></ul>
    • 7. 2005 Priorities <ul><li>Strengthen the membership base  </li></ul><ul><li>Engage the members </li></ul><ul><li>Facilitate professional development for members </li></ul><ul><li>Expand and deepen partnerships and alliances </li></ul><ul><li>Hold events and workshops </li></ul><ul><li>Inform and communicate with members and the wider agricultural information community </li></ul><ul><li>Establish a sound organizational financial base </li></ul><ul><li>Reorganise the IAALD business practices </li></ul>      
    • 8. Headline Results <ul><li>Refreshed governance model </li></ul><ul><li>Membership stable? </li></ul><ul><li>Finances stable? </li></ul><ul><ul><li>Cutting costs (e-journal) </li></ul></ul><ul><ul><li>CTA and FAO support </li></ul></ul><ul><li>Africa chapter </li></ul><ul><li>UK and Ireland Group </li></ul><ul><li>North America Group </li></ul><ul><li>2008 congress / 2010 congress / 2 Africa conferences </li></ul><ul><li>Iaald 2.0 communications </li></ul><ul><li>Journal </li></ul><ul><li>Iaald ‘.com’ organisational/financial base </li></ul>
    • 9. Major Milestones <ul><li>May 2005: World Congress, USA </li></ul><ul><li>June 2005: IAALD blog </li></ul><ul><li>October 2005: iaald.org identity </li></ul><ul><li>December 2005: New strategy </li></ul><ul><li>April 2006: New marketing materials and display </li></ul><ul><li>May 2006: Africa Congress, Kenya </li></ul><ul><li>October 2006: IAALD registered as legal entity </li></ul><ul><li>January 2007: Back office re-organised </li></ul><ul><li>January 2008: Journal re-launched </li></ul><ul><li>August 2008: World Congress, Japan </li></ul><ul><li>2009: UK and Ireland Chapter formation </li></ul><ul><li>July 2009: Africa Congress, Ghana </li></ul><ul><li>October 2009: first e-vote </li></ul><ul><li>February 2010: New governance approved </li></ul><ul><li>April 2010: World Congress, France </li></ul><ul><li>2011: INFITA Congress, Namibia </li></ul><ul><li>2012: Africa Congress, South Africa </li></ul><ul><li>Participation in USAIN, IFLA, WITFOR, AIBDA, AFITA meetings </li></ul><ul><li>Participation in CIARD initiative </li></ul><ul><li>6 board meetings </li></ul>
    • 10. Journal <ul><li>Quarterly Bulletin’s 52-year run ended in 2007 </li></ul><ul><li>Agricultural Information Worldwide (AIW) launched in January 2008 </li></ul><ul><li>Editorial Board for AIW formed </li></ul><ul><li>AIW goes e-only in April 2010: </li></ul><ul><li>http://journals.sfu.ca/iaald/ </li></ul><ul><li>Coming soon: </li></ul><ul><ul><li>New Editorial coordination </li></ul></ul><ul><ul><li>Open access archive back to 1992 </li></ul></ul>
    • 11.  
    • 12. Chapters and Sisters <ul><li>Africa Chapter </li></ul><ul><ul><li>Conferences in 2006 and 2009 (and 2012) </li></ul></ul><ul><li>UK and Ireland group </li></ul><ul><li>North America group (USAIN link) </li></ul><ul><li>CEE? </li></ul><ul><li>China? </li></ul><ul><li>Participation in RIBDA 2009 </li></ul><ul><li>Participation in USAIN 2008 (Ohio) and 2006 (Cornell) </li></ul><ul><li>Japan congress with JAALD, AFITA, INFITA </li></ul><ul><li>Contributed to e-agriculture and CIARD initiatives </li></ul>
    • 13. Africa chapter <ul><li>P lan of Activities </li></ul><ul><ul><li>Activity 1 – Finalize the Chapter’s Strategic Plan </li></ul></ul><ul><ul><li>Activity 2 – Training Plan </li></ul></ul><ul><ul><li>Activity 3 – Advocacy Strategy for Opening Access to AR4D Information and Knowledge </li></ul></ul><ul><ul><li>Activity 4 – Amend the Chapter By-Laws </li></ul></ul><ul><ul><li>Activity 5 – Membership Recruitment Plan </li></ul></ul><ul><ul><li>Activity 6 – Establish the Chapter’s Legal Office </li></ul></ul><ul><ul><li>Activity 7 – Preparations for the 3rd Conference of the Chapter </li></ul></ul><ul><li>The next Chapter’s Conference will be held in South Africa, 2012, possibly in Johannesburg. </li></ul>
    • 14. Finance and Membership
    • 15. Milestones <ul><li>Updated the “Back” Office </li></ul><ul><ul><li>Established IAALD mailing address </li></ul></ul><ul><ul><li>Legally established IAALD </li></ul></ul><ul><ul><li>Now able to pay by credit card or paypal </li></ul></ul><ul><ul><li>Automated the accounting system </li></ul></ul><ul><ul><li>Created e-membership packet for new members </li></ul></ul><ul><ul><li>Introduced e-voting </li></ul></ul><ul><ul><li>E-billing </li></ul></ul><ul><ul><li>New Governance model </li></ul></ul>
    • 16. Membership 236 252 308 238 242 329 Total 9 9 9 0 0 0 Student Low Income 1 1 0 N/A N/A N/A Student 62 59 99 131 52 80 Individual Low Income 6 7 10 8 17 0 Institution Low Income 4 6 6 6 6 6 Honorary 4 3 3 3 3 3 Gratis 70 65 56 56 73 99 Individual 33 40 46 56 39 60 Institutions 47 62 79 58 52 81 Subscriptions 2009 2008 2007 2006 2005 2004 Membership Type
    • 17. Income and Expenditure
    • 18. 2010 Budget
    • 19. Discussion
    • 20. Executive Committee slate: 2010-11 <ul><li>Past President: Peter Ballantyne (UK) </li></ul><ul><li>Member (1 year): Elizabeth Dodsworth (UK) </li></ul><ul><li>Member (2 years): Odile Bedu (France) </li></ul><ul><li>Member (3 years): Jaron Porciello (USA) </li></ul><ul><li>President: Barbara Hutchinson (USA) </li></ul><ul><li>Vice President: Edith Hesse (Austria) </li></ul><ul><li>Secretary/Treasurer: Toni Greider (USA) </li></ul>FAO – Stephen Rudgard Africa – Justin Chisenga IICA – Federico Sancho China - ? UK – Roger Mills
    • 21. Incoming President <ul><li>Plans </li></ul><ul><li>Active Engagement </li></ul>
    • 22. <ul><li>Fully Establish New IAALD Governance Structure (transition year) </li></ul><ul><li>(1) Define roles: </li></ul><ul><ul><li>Executive Committee members </li></ul></ul><ul><ul><li>AIW Managing Editor (Editorial Board and Technical Editor) </li></ul></ul><ul><ul><li>Communications Manager (social networking and website) </li></ul></ul><ul><ul><li>Chapter Presidents </li></ul></ul><ul><ul><li>Invited Organizational Representatives/Liaisons </li></ul></ul><ul><li>(2) Identify & explore appropriate partnerships and collaborations </li></ul>
    • 23. <ul><li>(3) Revise the Constitution to integrate new organizational structure </li></ul><ul><ul><li>Rewrite as needed (i.e. elections, officers, etc.) </li></ul></ul><ul><li>(4) Plan for next election (establish date for changing officers) </li></ul><ul><ul><li>Conduct e-election in late 2010/early 2011 </li></ul></ul><ul><li>(5) Determine & formalize AIW production procedures </li></ul><ul><ul><li>Issues per year, etc. </li></ul></ul><ul><li>(6) Strengthen chapters and recruit new members </li></ul>
    • 24. <ul><li>Determine how to maintain & leverage social networking services, i.e increasing revenue & membership </li></ul><ul><li>Conduct needs assessment (online survey) </li></ul><ul><ul><li>Identify professional development opportunities, options for member services & congress preferences </li></ul></ul><ul><ul><li>Determine possible virtual programming, i.e. webinars for members (fee-based for non-members) </li></ul></ul><ul><li>Assess IAALD website as a tool for delivering member services </li></ul>
    • 25. <ul><li>Continue to review back-office processes including developing operational procedures for forming & managing Chapters </li></ul><ul><li>Schedule of Meetings </li></ul><ul><li>Establish regular virtual conferencing for IAALD extended Executive Committee </li></ul><ul><li>Review criteria for hosting World Congresses </li></ul><ul><ul><li>Determine appropriate schedule </li></ul></ul><ul><li>Select sites for the next World Congresses </li></ul><ul><ul><li>Africa (two regional opportunities 2011 & 2012) </li></ul></ul><ul><ul><li>USA (formal proposal to host in 2013) </li></ul></ul><ul><ul><li>India/SA (formal proposal to host at some point) </li></ul></ul><ul><li>Look for opportunities for regional conferences and collaborative conference programming </li></ul>
    • 26. <ul><li>We need your ideas and energy to build our community of practice: “information sharing and knowledge management in agriculture & applied life sciences” </li></ul><ul><ul><li>Respond to survey (needs assessment) </li></ul></ul><ul><ul><li>Offer expertise </li></ul></ul><ul><ul><li>Identify and mentor new members </li></ul></ul><ul><ul><li>Facilitate discussions </li></ul></ul><ul><ul><li>Participate in Regional Chapters </li></ul></ul><ul><ul><li>Help plan World Congresses </li></ul></ul><ul><li>Thank you…I look forward to working with all of you in the coming year! </li></ul>
    • 27. Never doubt that a small group of thoughtful, committed people can change the world… Indeed it is the only thing that ever has. -- Margaret Mead

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