By: Engr. Esmeraldo T. Guimbarda Jr.
What is Spreadsheet
A spreadsheet is an interactive computer application program
for organization and analysis of data in tabular form.
Spreadsheets developed as computerized simulations of
paper accounting worksheets. The program operates on data
represented as cells of an array, organized in rows and
columns. Each cell of the array is a model–view–controller
element that can contain either numeric or text data, or the
results of formulas that automatically calculate and display a
value based on the contents of other cells.
Examples of Spreadsheet application
● MS Office Excel
● LibreOffice Calc
● Google Doc’s Spreadsheet
Microsoft Excel is an application that has a
lot of features which allows the user to
calculate and graph. This is composed of a
worksheet that has thousands of cells that
has a specific name to help the user find a
specific cell easily.
OPENING AN EXCEL FILE
Click on Start ►All Programs ►
Microsoft Office► Microsoft Excel or
double-click on the Microsoft Excel
shortcut on the desktop. This will open a
blank workbook in Microsoft Excel.
IDENTIFYING PARTS OF THE
First, let’s go through the different parts of workbook.
The first bar highlighted in yellow is the Title Bar. The
second bar highlighted in red is the Menu Bar. The
third bar highlighted in blue is the Tool Bar. And the
last bar highlighted in green is the Formula Bar.
is the part where you could see the file
name of your workbook. When you open a
workbook, it will display Book1
automatically. But after saving, the default
file name which is Book1 would then be
changed into your chosen file name.
allows you to access the various functions
of the worksheet.
allows you to access the main functions of
the worksheet. This includes changing of
fonts, attaching images, including charts,
allows you to view the current content of
the selected cell. This also allows data to be
entered on a specific cell.
located at the left side of the Formula Bar,
this helps you to identify which cell you’ve
IDENTIFYING PARTS OF THE
Worksheet is the table that contains all the cells.
is located under the Formula Bar and the
Name Box. Columns are labeled as letters.
is located at the left side of the worksheet.
Rows are labeled as numbers.
are the boxes that you could see on the entire
worksheet. Each cell has a specific name based on the
Column Header and Row Header. You can check the
name of the cell in the Name Box.
are located on the lower left side of the worksheet. It
has a default of 3 sheets. You can add as many sheets
as you want by clicking on the Insert Worksheet. You
can also rename each sheet and switch from one after
the other by clicking each sheet tab.
are located at the left side of the sheet tabs. It is used
when you have a lot of sheets to navigate from.
Each worksheet can be renamed with anything you
want. You can do this by double-clicking the sheet tab.
After that, type in the name of the new sheet and
1. Open Microsoft Excel.
Click on Start ► All Programs ► Microsoft Office
► Microsoft Excel or double-click on the Microsoft
Excel shortcut on the desktop. This will open a blank
workbook in Microsoft Excel.
2. Save file.
Before you start navigating through the workbook, it’s
best to save your work now so you’ll just hit the Ctrl +
S keys once you’re done.
To save the document, go to File then click Save As.
3. Upon clicking Save, the Save As window will show.
Locate where you want to save your file then type the
name of file in the File Name box. Click Save. Your
file is now saved.
4. We will start a new business. For example, a Bake
Shop. Then, think of the different needs of your
● baking materials
5. Rename each sheet tab according to the needs of
your business. Use “Location” for sheet 1, “Money”
for sheet 2, and “Baking Materials” for sheet 3.
Double-click each sheet tab and type in the name and
6. Add sheets in your current Microsoft Excel file
To add another sheet, click the Insert Worksheet
button beside Sheet 3 or just use Shift+F11. Add
“Ingredients” and “Labor”.
7. After renaming all your sheet tabs, save your file.
And that’s it!