Presentation skills feb2012

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  • 1. Presentation SkillsIsabelle PottingerEffective Learning AdviserEffective Learning Service
  • 2. Think about...• Why?• What?• Who?• Where?• How?
  • 3. Giving a Presentation• Who are the members of your audience?• Clarify your task• Be Positive!
  • 4. Establish your Aim• Decide on central theme• Audience will only hear each point once• Will remember 3 - 4 points, so…• Aim must be clear
  • 5. Collect Ideas - Academic• Web• Text books• Journals• Lecture notes• Lecturers and other staff
  • 6. Collect Further Ideas• Any further ideas? – jot them down• Props or visual aids you want to use?• Lay out ideas in a logical order or a pattern.
  • 7. Group under headings that…• …reflect your aim• ….correspond to a theme or topic• …will help to ‘sign-post’ your talk
  • 8. Order/ reorder• Get headings in a logical order• Structure talk: – Beginning – Middle – End• Stick to Structure
  • 9. Visual reinforcement - Why?• Attention grabbing• Bold• Concise• Dedicated• Easy to read
  • 10. Visual reinforcement - How?• Don’t clutter• Words alone are not very visual – Use bullet points – Use keywords – Stick to the theme• Keep visuals simple – Do you need each one? – What will each one show? – Any important ones missing?• Ensure visuals are used effectively
  • 11. Visual reinforcement - Types?• Black/ white board and/ or flip chart?• Magnetic or Velcro boards?• Samples and/ or models?• Slides, film and/ or video?• PC with data projector?• Overhead transparencies (OHTs) with overhead projector?
  • 12. Using OHT/ PowerPoint• The sequence of slides should tell a story• Use appropriate typesize• Use appropriate colour• Special effects?
  • 13. Using OHT/ PowerPoint• Think about how to use the medium to its best advantage – Don’t talk to the OHT or screen – Don’t reveal the slide too soon – Don’t leave the slide still showing once you have moved on to your next point
  • 14. Graphics in oral presentations• Less time to absorb• Simplify – bold and clear• Say if you will supply paper copy of graphics• Think about how graphics fit within your presentation
  • 15. Prepare final notes• Don’t create word-for-word notes• Use prompt cards, not sheets• Highlight key phrases• Keep contact with your audience
  • 16. Practice• Rehearse• Consider timing• Consider where props may come in• Ask a friend to listen• Tape yourself?
  • 17. Conclude• Concisely• Confidently• Positively
  • 18. And next...
  • 19. Clothes• You are a young professional-in-training. Dress accordingly. – No offensively-sloganed tee-shirts – No shorts or ripped jeans – No low cut tops on women• While there is no need for a suit, let your clothes reflect the effort you have put into preparing your presentation.
  • 20. Voice• Vary pitch• Vary the speed• Watch volume• Speak clearly• Don’t try to hide your accent
  • 21. Mannerisms• Avoid annoying or distracting habits• Think about your own mannerisms• Review and control – Body language – Expressions – Stance – Movement – Gestures
  • 22. Humour• Can backfire – doesn’t always go down well• May actually upset people• If you do not feel confident with it, you don’t have to try
  • 23. Confidence• Everyone wants you to succeed• Preparation will help• You may become more effective as a result of a few nerves
  • 24. Question technique• Must allow audience questions• Try to remain calm – Thank/ Acknowledge – Rephrase (if appropriate) – Answer – Check (by body language?)
  • 25. Contact Details• Isabelle Pottinger• Effective Learning Adviser• Effective Learning Service• Ext: 3062• E-mail: