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Efficiency systems
 

Efficiency systems

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from lig lunch and learn

from lig lunch and learn

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    Efficiency systems Efficiency systems Presentation Transcript

    • EFFICIENCY SYSTEMS
    • THE NOW HABIT
    • 1. CREATE A MENTAL SAFETY NET• Ifyou fall short from time to time, accept that and move forward• log why you procrastinate• dont feel bad about it. THE NOW HABIT
    • 2. USE POSITIVE SELF TALK TO REPROGRAM YOUR ATTITUDES• Always have a positive dialogue running in your mind• Focus on results rather than affixing blame• "I choose to..." rather than "I have to..."• "I dont have time to play ... " vs "I must take time to play so..." THE NOW HABIT
    • 3. USE THE SYMPTOMS OFPROCRASTINATION TO TRIGGER THE CURE • Use rewards for completion not penalties for delay • start with short period and small rewards • build to bigger rewards THE NOW HABIT
    • 4.STRATEGICALLY SCHEDULE SOME GUILT-FREE PLAY TIME• More play time the greater freedom youll feel • more motivated to do quality work when required• create positive work atmosphere THE NOW HABIT
    • 5. USE THREE-DIMENSIONAL THINKING AND REVERSE CALENDARS • break the project down • start with completion and work backwards THE NOW HABIT
    • 6. MAKE WORRY WORK FOR YOU RATHER THAN AGAINST YOU • What is the worst that can happen? (its not that bad) • Is there anything tangible i can be doing to achieve my goal? THE NOW HABIT
    • 7. CREATE AND USE AN UNSCHEDULE ON A DAILY BASIS • dont schedule high priority projects • squeeze them in between scheduled time THE NOW HABIT
    • 8. SET A FEW REALISTIC GOALS WHICH DESERVE YOUR ATTENTION • makecommitments only to those goals you can wholeheartedly embrace. • differentiate between must haves and "nice" • you can downgrade to "wish" THE NOW HABIT
    • 9. LEARN HOW TO WORK IN YOUR MOST PRODUCTIVE FLOW STATE • in the zone --> no need to procrastinate • different perception of time • form positive attitudes about your work THE NOW HABIT
    • 10. TURN SETBACKS INTO OPPORTUNITIES TO MOVE FORWARD • become more resilient • avoid "Ill try" and "its not working" • "how can this work for me" THE NOW HABIT
    • 4 HOUR WORKWEEK
    • D: DEFINITION• define your actual goals not your perceived goals 4 HOUR WORKWEEK
    • E: ELIMINATION• eliminate the unnecessary• Parkinsons Law: A task will swell in importance and complexity in relation to the time allotted for its completion• identify the critical tasks and focus on those 4 HOUR WORKWEEK
    • A: AUTOMATION• have others and automations do what they can • dont do things unless you are the only one who can do it, right. 4 HOUR WORKWEEK
    • L: LIBERATION• embrace your freedom • do something meaningful with your time, that will better motivate what you have to do. 4 HOUR WORKWEEK
    • THE 80/20 PRINCIPLE
    • MAIN THOUGHT• 80 % of results come from 20% of efforts• Determine the 20% and grow that• Fix the results on the 80% THE 80/20 PRINCIPLE
    • SECOND FOCUS• Encourage the top performers not try and increase the overall average. THE 80/20 PRINCIPLE
    • APPLICATIONS• 20% customers -> 80% profit ... treat them well• focuson speeding up repeat tasks, ignore one time or low frequency tasks THE 80/20 PRINCIPLE
    • PERSONAL• Its not about being organized better, but increased productivity• set your goals according to their reward first THE 80/20 PRINCIPLE
    • GETTING THINGS DONE
    • THE ART•A trusted system for capturing everything• Plan for knowing what to do next GETTING THINGS DONE
    • HORIZONTAL STRESS FREE PRODUCTIVITY Collect Get Everything together Process Empty your in-box Organize set up system Review Keep improving Do It! Trust your system GETTING THINGS DONE
    • VERTICAL STRESS-FREE PRODUCTIVITY Define Specify Purpose Visualize See Perfect Outcome Think Brainstorm Organize Components & Sequences Action Focus on next actions GETTING THINGS DONE
    • 7 HABITS OF HIGHLY EFFECTIVE PEOPLE
    • THE SEVEN HABITS• Be Proactive • SeekFirst to understand• Begin with the end in then to be understood mind • Synergize• Put first things first • Sharpen the saw• Think win/ win 7 HABITS
    • POMODORO
    • THE POMODORO TECHNIQUE•    Choose a task to be accomplished•    Set the Pomodoro to 25 minutes (the Pomodoro is the timer)•   Work on the task until the Pomodoro rings, then put a check on your sheet of paper•    Take a short break (5 minutes is OK)•    Every 4 Pomodoros take a longer break POMODORO
    • Resources• "The Now Habit" - Neil Fiore (Summary Available)• "4 Hour Workweek" - Timothy Ferriss (Summary Available) • "The 80/20 Principle" - Richard Koch (Summary Available)• "Getting things done: The Art of stress-Free Productivity" -David Allen (Summary Available)• "The 7 Habits of Highly Effective People" -Steven R Covey (Summary Available) (Digital Copy Available) • "ThePomodoro Technique" - Francesco Cirillo (Apps available in almost every app store)• "Dealing with Information Overload and Improving Effectiveness" -Scott Hanselman (http://www.infoq.com/presentations/Dealing-with-Information- Overload-and-Improving-Effectiveness)