Inbox zero-summary
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Inbox zero-summary

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A quickly review about Inbox Zero and one strategy to start now

A quickly review about Inbox Zero and one strategy to start now

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Inbox zero-summary Inbox zero-summary Presentation Transcript

  • E-mail OVERLOAD
  • your emailhas been accumulatingbecause youdont have timeto answer it properly
  • you answer 1 email andreceive 3 new emails
  • you also fearlosing track of the emailsyou havent responded to
  • The idea of not checkingyour email for 30 minutescan cause hives ? What if I miss something?
  • We have an“Always on” approach
  • BUTWhat is the problem ?
  • Playing way too muchwith your emailwithout success!
  • Do you want to bemore effective with your e-mail ?
  • http://inboxzero.comInbox Zero Roger Camargo April / 2013
  • First, remember:“ There is no silver bullet ” Frederick BrooksIt’s can help you or not...
  • What’s Inbox Zero ?
  • What’s Inbox Zero ? Habits to help you empty your email inboxspend less time playing with your email and more time doing other things
  • How we play with email: - Read - Read (after I’ll answer this) - Read (mark as unread) - Read another email - Read (ow! I need to answer this) never finish...
  • Inbox Zero way:- Processing to inbox zero(move from inbox folder to pending folders)..after with your inbox empty- Read pending folders(delete, answer or archive the email)
  • Starting Inbox Zero
  • 1Improving your habits
  • Lying to yourself doesn’t empty your inboxDon’t treat every email in your growing inbox like a gift
  • Don’t use email for you TO DO ListCreate filters to decrease undesirable emails Choose the best time to process and read
  • Do Email Less
  • 2Processing emails to Inbox Zero
  • ProcessingMore than checking, less than respondingQuickly reading &doing:Delete,Delegate,Respond (if less than 2 minutes) orMove to Pending Folders
  • 3 Readingpending folders
  • Each email in pending folder is an open loop which needs some actionPending folders are divided to organise priorities
  • Remember:You cant waste time thinkingwhere is the best place to put each emailYou need few options to be fast
  • What is working for me:1-RespondTo_soon2-RespondTo_oneday3-Todo_soon4-Todo_oneday5-ToRead6-Archive
  • How to work with these folders?Every day: Try to emptyRespondTo_soonTodo_soonWhen have time: Try to emptyRespondTo_onedayTodo_onedayToRead
  • Finally,After closing an open loop,you should move these emailsto 6-Archive folder
  • Inbox Zero Pending folders ArchiveNext action
  • Inbox ZeroStart from scratch
  • It’s impossible to process all of your emailStrategy:1 – Process the last 2 or 3 months2 – Move others emails to Archive / Oldest3 – Start Inbox Zero TODAY
  • Read more… Merlin MannSources:http://inboxzero.com/articles/http://www.43folders.com/2006/03/13/philosophyhttp://www.43folders.com/2006/04/04/better-practicesRelated Links:http://blog.bluesoft.com.br/getting-things-done-gtd/http://www.mailboxapp.com/
  • Thank you!Roger Camargo @huogerac github.com/huogerac blog.billcode.com.br billcode.com.br