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English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
English for Meetings: Setting Things Up
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English for Meetings: Setting Things Up

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Do you need to feel more confident using English during business meetings? …

Do you need to feel more confident using English during business meetings?

During this fast-paced 60-minute webinar you will learn vocabulary, phrases and pronunciation used by native English speakers to set up and start successful meetings.

+ Arranging a time and place to meet
+ Dealing with last minute changes
+ Language for organizing meetings
+ English used for describing meetings, participants and roles

Published in: Business, Technology
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    • 1. WebinarMeeting in English Session 1 Setting things up
    • 2. SUMMARY•Arranging a time and place to meet•Dealing with last minute changes•Language for organizing meetings•English used for describing meetings, participants and roles
    • 3. Meetings..meetings...meetingsan occasion when people come togetherintentionally or not intentionallyWere having a meeting on Thursday to discussthe problem.Im afraid shes in a meeting - Ill ask her to callyou back later.a group of people who have met for aparticular purposeThe meeting wants to look at the proposal again.
    • 4. Meetings“You can either work or meet. You can‟t do both at the same time.” Peter Drucker“Meetings are indispensable when you dont want to do anything.” John Kenneth Galbraith “A meeting is an event where minutes are taken and hours wasted.” James T. Kirk
    • 5. OpinionsThere are only three good reasons for holding a meeting -brainstorming -delivering information -gathering informationAsk yourself „why am I having this meeting and what do I want toaccomplish?‟Poorly organised meetings waste people‟s time.Poorly organised meetings only serve to de-motivate people.
    • 6. The Language of MeetingsWhat do these words and phrasesmean?matters arisingemergencymonthlychairagendaparticipantitemreach a consensusWhich of the above can go with theword ‘meeting’ to make phrases? What makes meetings effective?an emergency meetinga monthly meetingchair a meeting
    • 7. Prepare for a MeetingA written agendaThe objectives are clear to everyone presentGood planningGood time managementEveryone is given an opportunity to contributeEffective control from the chairperson
    • 8. Organizing a meetingLook at this list of things you have to do to organise a meeting.To Do1. Circulate the agenda2. Set a date and time3. Notify the participants4. Email the minutes of the last meeting5. Book a room for the meeting6. Write the agenda7. Prepare the agenda8. Check people‟s availability
    • 9. Arranging a time and a place by email Hi Anne MarieDear Paulo, Sorry to hear about Friday. Don’t worry.Thank you for the mail. Unfortunately, on Monday lunch will be fine. I’ve been inFriday it will not be possible for me to touch with Kat and Dimitri and they areattend the meeting we had scheduled. fine about coming into my office about nine. We’ll talk about the sales reportI have had an unforeseen set of then. We’ll need about an hour to go overcircumstances arise which mean that my it and then I’ve booked a table at Verdesattention elsewhere is unavoidable. for lunch.Would it be at all possible to rearrange I’ve attached the agenda.the meeting at your earliest convenience? All the bestWith sincerest apologies.Anne Marie Paulo
    • 10. Arranging a time and a place by telephoneAre you still OK for Monday?It‟s taking place at the 4 Seasons Artista Hotel.We‟ll have to put the meeting off till Wednesday.We‟d better meet on Tuesday instead.We‟re holding the meeting in Manson Suite.It looks as if Friday is going to be difficult.We could move it to next week.Is it possible to change the date?Room 411 has already been booked out.
    • 11. Last Minute Changes move it to next week. Last We could MinuteChanges Is it possible to change the date? We could move it to next week. It‟s been moved to the boardroom. Is it possible to change the date? It‟s been moved to the boardroom. It‟s been delayed till 4.45. It‟s been delayed till 4.45. We‟ll have to postpone the meeting. We‟ll have to postpone the meeting. We‟ll have to cancel the meeting. We‟ll have to cancel the meeting. We‟ll have to call it off. We‟ll have to call it off.
    • 12. The Agenda Review employee benefits Agenda overhaul Management Meeting Room 304, Concord Building Compare areas for cuts 10 am 22nd November Decide course of action and 1. Apologies for absence policy 2. Minutes of the last meeting 3. Matters arising AOBManagers’ Meeting 4. Employee benefits and perks 5. AOBTo reduce costs in the HR department. 6. Date for follow up meetingDATE: 15th August 2011PLACE: Boardroom 11th Floor SummaryPARTICIPANTS: Sean Martin(IT), Craig •BenefitsJones (Marketing), Joan Connell (Ops.) •Cuts •ActionAGENDA •Lunch
    • 13. The Language of Meetings (2)1. Hi guys. Welcome to the meeting today. Quickly review the last meeting2. So we‟re just going to go straight in now.3. So just need to set a time for us to come Discuss AOCB back...so diaries when everyone is free.4. Does anyone have any matters arising State the objectives of the meeting from the last meeting?5. So we‟ve heard from everyone. What we‟ll do is have a look at each idea. Apologize on behalf of those not able6. You should have a copy of the minutes of to make the meeting the last meeting7. Has anyone got any other competent Discuss items from a previous business? meeting8. ...and make some apologies for any absences. Welcome the participants9. The last time we were here we discussed...10. I‟m glad everyone was able to make it. Introduce items and speakers Sum up the content of a meeting
    • 14. Some TipsUse a PAT approach to meetings. A meeting has to have:•Purpose•Agenda,•TimeframeYou should be able to define the purpose of the meeting in 1 or 2 sentences at most.Set an agenda. List the items you are going to review/discuss/inspect. Assign a timelimit to each agenda item and identify the person responsible to speak or moderate.Set a timeframe; at the very least set a start and end time. I also recommend setting aduration for each item in the agenda.Meetings need to start on time. Dont wait for stragglers to show up. When someonearrives late, dont go back and review what has already been covered. That just wastesthe time of the people who showed up on time for the meeting.If the meeting organizer/sponsor doesnt show up on time, consider the meetingcancelled and go back to work. How long to wait for the organizer to show up variesamong companies. Wait no longer than 5 minutes.
    • 15. Some Tips Someone, other than the meeting organizer, should keep minutes of the meeting. How detailed these are depends on the nature of what is being discussed and the skill of the available note taker. If you set an agenda in the first place, as you should have, the note taker can use that as an outline. The minutes should record who attended, what was discussed, any agreements that were reached, and any action items that were assigned. Soon after the meeting, usually within 24 hours, the minutes of the meeting should be distributed to all who attended, any invitees who did not attend, and anyone else effected by the discussion. Email is a great vehicle for distributing them. Distributing the minutes informs those not at the meeting of the progress that was made and reminds everyone of their action items. Every meeting should have a "topic keeper". I like to ask for a volunteer at the beginning of the meeting. The topic keepers job is to interrupt whenever the discussion strays from the topic under discussion. These new topics can either be tabled until later or scheduled for their own meeting. There is a fine line between what are amplifying remarks about the topic under discussion and what is a tangential topic. The meeting organizer can decide.
    • 16. Let’s get started Right then. I think we should___________. Can you listen please? Right then. ________________, we‟re here to _________on the main issues from the last departmental meeting. As you can see, there are _______ on the agenda and we have the room until 4.30... so let‟s try and stick to the agenda. Brian could you start by outlining the areas finance __________we look at for cutting to achieve the 15% we agreed needs to implemented. get started three items have suggested as you all know stick to the agenda reach a decision Right then. I think we should get started. Can you listen please? Right then. As you all know, we‟re here to reach a decision on the main issues from the last departmental meeting. As you can see, there are three items on the agenda and we have the room until 4.30... so let‟s try and stick to the agenda. Brian could you start by outlining the areas finance have suggested we look at for cutting to achieve the 15% we agreed needs to implemented.
    • 17. Presentations in English AOCB? Thanks for your participation!
    • 18. support@humanenglish.com

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