Recycling MARC: Using the Library's Catalog to Create an “Online Resources Locator Providing access to online resources has become a core element of academic library websites. Keeping this access up to date has become increasingly difficult as the number of electronic resources have grown. This poster session will illustrate how the University of California, Irvine Libraries developed a searchable electronic resources database using data from records in the Libraries’ catalog. Starting with categories identified by Public Services staff, as most useful to patrons, catalogers analyzed the MARC records and constructed search strategies using MARC data to retrieve e-resources from the online catalog that matched those categories. Resources were exported to tables in a SQL database for further manipulation. The resulting Web interface allows for searching and browsing in categories that replicate the lists of resources that were previously maintained manually, and is updated weekly using scripts. The interface and retrieval methods are customized for electronic resources in a way that cannot yet be done in the online catalog The presentation will highlight the methods used to implement the “Online Resources Locator” and plans for the next phase of development, lessons learned, results of user testing, and use statistics. To search the database: http://www.lib.uci.edu/online/resources/eresources.php Poster session available at : http://webfiles.uci.edu/htomren/presentations/

Providing access to online resources has become a core element of academic library websites. Keeping this access up to date has become increasingly difficult as the number of electronic resources have grown. This poster session will illustrate how the University of California, Irvine Libraries developed a searchable electronic resources database using data from records in the Libraries’ catalog. Starting with categories identified by Public Services staff, as most useful to patrons, catalogers analyzed the MARC records and constructed search strategies using MARC data to retrieve e-resources from the online catalog that matched those categories. Resources were exported to tables in a SQL database for further manipulation. The resulting Web interface allows for searching and browsing in categories that replicate the lists of resources that were previously maintained manually, and is updated weekly using scripts. The interface and retrieval methods are customized for electronic resources in a way that cannot yet be done in the online catalog The presentation will highlight the methods used to implement the “Online Resources Locator” and plans for the next phase of development, lessons learned, results of user testing, and use statistics. To search the database:

http://www.lib.uci.edu/online/resources/eresources.php

Poster session available at :

http://webfiles.uci.edu/htomren/presentations/

Online Resources Locator Library-wide project began in 2002 to build an automated electronic resources search tool Collaborative effort involving the Web Advisory Committee, Information Technology staff, Design Services staff, and catalogers

Library-wide project began in 2002 to build an automated electronic resources search tool

Collaborative effort involving the Web Advisory Committee, Information Technology staff, Design Services staff, and catalogers

Goals Organize e-resources into categories that are useful to patrons and staff Provide access to electronic resources outside of the constraints of the OPAC Provide both searching and browsing capabilities Replace the manually updated A-Z lists of e-resources

Organize e-resources into categories that are useful to patrons and staff

Provide access to electronic resources outside of the constraints of the OPAC

Provide both searching and browsing capabilities

Replace the manually updated A-Z lists of e-resources

Eliminate redundancy by using records in the local catalog Use LC classification to create a subject browse Create an automated method to update with new e-resources Goals

Eliminate redundancy by using records in the local catalog

Use LC classification to create a subject browse

Create an automated method to update with new e-resources

Process Categories of e-resources were defined Search criteria created for each category based on elements in the MARC records Resulting lists of e-resources reviewed by bibliographers Search criteria refined as necessary MARC data exported from ILS to MS SQL

Categories of e-resources were defined

Search criteria created for each category based on elements in the MARC records

Resulting lists of e-resources reviewed by bibliographers

Search criteria refined as necessary

MARC data exported from ILS to MS SQL

IT Script Create review file in ILS for all cataloged internet records. Export the relevant MARC fields that will be used in further queries. FTP tab-delimited data from ILS to UNIX server. FTP from the UNIX server to the database server. Use MS SQL to separate resources into categories based on MARC criteria supplied by catalogers. Clean up files and process text for Web display. 1 2 3 4 5

Ongoing Tasks Script is run weekly by IT staff Following update, cataloger checks for resources erroneously added or dropped from database. Cataloger troubleshoots whether add/drop was caused by cataloging error or scripting issue. Script is updated as necessary

Script is run weekly by IT staff

Following update, cataloger checks for resources erroneously added or dropped from database. Cataloger troubleshoots whether add/drop was caused by cataloging error or scripting issue.

Script is updated as necessary

E-Resources Categories Online Journals Article Databases News Resources Reference Resources Statistical and Data Resources

Online Journals

Article Databases

News Resources

Reference Resources

Statistical and Data Resources

Online Journals Serial Type = p

Article Databases Serial type = d

News Resources Serial Type = n OR Subject has "newspapers"

Reference Resources Subject has dictionaries, encyclopedias, acronyms, glossaries, gazetteers, atlases, abbreviations, almanacs, thesauri, quotations, or directories

Statistical and Data Resources Subject has "statistics" Filters: Subject does not have periodicals,Date Type does not equal "s" or "r", Serial type does not equal "p" (unless Nature of Entire Work equals "s")

Current Interface

Subject Browse Feature Uses Library of Congress Classification Based on Columbia's Hierarchical Interface to LC Classification mapping table Modified for local use with input from subject bibliographers Three-level hierarchy

Uses Library of Congress Classification

Based on Columbia's Hierarchical Interface to LC Classification mapping table

Modified for local use with input from subject bibliographers

Three-level hierarchy

LC Mapping Table

Level One

Level Two

Level Three

User Testing and New Design Information and Computer Sciences students analyzed the E-Resource Locator using Human-Computer Interaction (HCI) principles Goals were to create an improved new interface and integrate the Browse by Subject module into the new design Students analyzed earlier user test data and identified problem areas Created a new prototype based on recommendations from user testing

Information and Computer Sciences students analyzed the E-Resource Locator using Human-Computer Interaction (HCI) principles

Goals were to create an improved new interface and integrate the Browse by Subject module into the new design

Students analyzed earlier user test data and identified problem areas

Created a new prototype based on recommendations from user testing

User Recommendations Use of tabs to represent the categorical options Make searching, browse by title, and browse by subject available on every page Rename the page “Find Online Resources.” Reorganize the "Other Resources" links

Use of tabs to represent the categorical options

Make searching, browse by title, and browse by subject available on every page

Rename the page “Find Online Resources.”

Reorganize the "Other Resources" links

New Interface

Future Enhancements Add an Electronic Books category with government document filter Expand journal category to optionally include all serials Add more categories: electronic audio, video, maps, images Map resources to multiple subject areas

Add an Electronic Books category with government document filter

Expand journal category to optionally include all serials

Add more categories: electronic audio, video, maps, images

Map resources to multiple subject areas

Challenges Changes to cataloging rules and coding Teaching MARC to non-catalogers Quality checking – weekly adds and drops Responding to new requests and new resources

Changes to cataloging rules and coding

Teaching MARC to non-catalogers

Quality checking – weekly adds and drops

Responding to new requests and new resources

Lessons Learned MARC can be used outside of the ILS Project parameters need to be very specific Working within a library-wide team is rewarding Working within a library-wide team can be challenging You can never do too much user-testing You are never completely finished

MARC can be used outside of the ILS

Project parameters need to be very specific

Working within a library-wide team is rewarding

Working within a library-wide team can be challenging

You can never do too much user-testing

You are never completely finished

Conclusion We were successful in completing the first phase of the E-resources Locator and will soon be launching the new interface design with subject-browsing. We will soon begin the second phase of the project which will expand the types of e-resources included.

We were successful in completing the first phase of the E-resources Locator and will soon be launching the new interface design with subject-browsing.

We will soon begin the second phase of the project which will expand the types of e-resources included.

Conclusion We were successful in harnessing the MARC data already present in our catalog to create a new tool to provide additional access to electronic resources.

We were successful in harnessing the MARC data already present in our catalog to create a new tool to provide additional access to electronic resources.

Presented by University of California Irvine Libraries Vicki Grahame, [email_address] Holly Tomren, [email_address]

University of California Irvine Libraries

Vicki Grahame, [email_address]

Holly Tomren, [email_address]