Open Access and Authors RightsPresentation Transcript
Open Access & Author’s Rights -What every faculty or authorshould know…..H. Stephen McMinn, Director of Collections andScholarly CommunicationsBrookens Library
Discussion TopicsOpen Access What is it? Why is it important? What’s in it for me? What can I do?Your Rights as an Author Protecting Your Rights Publishers CopyrightTransfer Agreements Amendments Creative Commons IDEALS
What is Open Access?Open Access-Lots of DefinitionsOpen access (OA) -- the practice of providingunrestricted access via the Internet to peer-reviewed scholarly journal articles and otherscholarly works.
What do we mean by open?Open & Free to AccessOpen to …Contribution and ParticipationUse & Reuse with Few or No RestrictionsIndexing and Machine Readable
Open MovementsOpen Access -- Public Access Open data Open science Open humanities Open education Open books Open peer review Open textbooks
Open Access JournalsScholarly journals that are available online tothe reader "without financial, legal, ortechnical barriers other than thoseinseparable from gaining access to theinternet itself.“Suber, Peter. "Open Access Overview".http://www.earlham.edu/~peters/fos/overview.htm
Entirely open access All or some articles open(hybrid open-access journals) Some articles open access andothers delayed access Delayed open access(delayed open-access journals) Self-archiving of articles permitted No open content -- content onlyavailable to subscribersMore OpenLess OpenLevels of Open Access Journals
Types of Open Access “Green” Open AccessAuthors publish in any journal and then self-archive a version of thearticle for free public use in their institutional repository, in a centralrepository (such as PubMed Central), or on some other OA website. “Gold” Open AccessAuthors publish in an open access journal that provides immediate OA toall of its articles on the publishers website. Hybrid Open AccessProvide Gold OA only for those individual articles for which their authors(or their authors institution or funder) pay an OA publishing fee.
Why Open Access? “Information wants to be free!” Unsustainable pricing model of scholarlyjournals Beliefs of the Academy – It’s the Right thing to Do!“Open access truly expands shared knowledge across scientific fields — it is thebest path for accelerating multi-disciplinary breakthroughs in research." — OpenLetter to the US Congress signed by Nobel Prize winners Requirements of Funding Agencies Other Initiatives
NIH Public Access PolicyThe NIH Public Access Policy implements Division G, Title II, Section 218 of PL110-161 (Consolidated Appropriations Act, 2008). The law states:The Director of the National Institutes of Health shall require that allinvestigators funded by the NIH submit or have submitted for themto the National Library of Medicine’s PubMed Central an electronicversion of their final, peer-reviewed manuscripts upon acceptancefor publication, to be made publicly available no later than 12months after the official date of publication: Provided, That the NIHshall implement the public access policy in a manner consistent withcopyright lawNIH Public Access Policy @ http://publicaccess.nih.gov
NIH Rules - In Brief NIH-funded research must be made freelyavailable to the public Deposit made publicly available no laterthan 12 months after the official date ofpublication Authors submit an e-copy of theirpublished articles to NIH PubMed Central
Other Initiatives Open Access -- Illinois General Assembly –SB Bill 1900 America Competes Reauthorization Act of2010 Increasing Access to the Results of FederallyFunded Scientific Research – PresidentialPolicy Memorandum (2/22/13)
What’s in it for me? Ease of Use– Copyright– Coursepacks/Couse Management– MOOCs Increased Visibility Increased Citations
Increased Citations toOpen Access Articles
What can I do? Advocate for Open Access Publish in Open Access Journals Protect your rights as a author– What rights are important?– How to Protect Rights Use IDEALS (UI Institutional Repository)
Finding Friendly Publishers The Romeo/eprints directory providesinformation on the self-archiving policy ofjournals– Levels of “openness” in publishers agreements– www.sherpa.ac.uk/romeo/ DOJA -- Directory of Open Access Journals– Used to find Open Access Journals– www.doaj.org
Sherpa/Romeo – 4 LevelsROMEOcolourArchiving policyNumber ofPublishersgreencan archive pre-print and post-print orpublishers version/PDF366bluecan archive post-print (i.e. final draft post-refereeing) or publishers version/PDF408yellow can archive pre-print (i.e. pre-refereeing) 138white archiving not formally supported 392
Other Useful Tools Sherpa/JULIET – Funders requirements– www.sherpa.ac.uk/juliet/ Ask me or Ask a Librarian– http://libguides.uis.edu/librarians
Protecting Authors Rights What can you do with your article?– Publish on your website– Photocopy and pass out on street corners– Use in your course– Post to Subject Repositories– Submit to Journals– Tear up into little pieces and use for confetti May depend on Funding Source!
Important Rights - Copyright To publish/distribute work in print or othermedia To Reproduce/Copy Prepare Translations or Derivative Works To perform or display the work publicly To authorize others to have any of theserights – ability to transfer rights
Publishers Copyright TransferAgreements Historic Practice -- Transfer of ownership ofcopyright to publishers in exchange forpublication despite the restrictions it placeson your work Authors (you) would need to obtainpermission from the publisher for any ofthe rights transferred……
Interpreting AgreementsWhat to look for….– Posting to websites– Use in course packs– Use in other works– Placing in Institutional or Subject Repositories– Allowed methods of sharing– Permissions statement
Questions to Consider What rights are your giving up? What rights are important to you? How important are these rights?Items to consider…‒ Gov/Funder Rules/Regulations – NIH‒ University Guidelines – Senate Resolutions‒ Personal Preferences -- Open access
New Landscape for Authors
Retain Rights – 2 Options Retain only the Specific Rights You Need• Right to use/copy for educational purposes• Right to post to your website• Right to re-use your own work in another workBut otherwise transfer copyright to publisherOR2. Retain all Rights and License Specific Rights tothe Publisher such as right of 1st publication
Methods to Retain Rights1. Strike out the parts of the agreement thatyou wish to modify.2. Insert in the text of the agreement therights that you wish to retain.3. Attach an addendum to the publishingagreement which expressly sets forth therights retained by the author.
Editing Agreement Strike out wording– crossing out the specific clauses that you do notagree with and inserting by hand the rights youwish to retain. Review the publisher’s agreement form for….“SIGN HERE FOR COPYRIGHT TRANSFER: I hereby certify that Iam authorized to sign this document either in my own right oras an agent for my employer, and have made no changes tothe current valid document. . .”
Editing AgreementThe following is an example:“If there are any elements in this manuscript for which theauthor(s) hold and want to retain copyright, pleasespecify: __________________________.”[Physical Therapy, Journal of the American Physical TherapyAssociation]
Editing Agreements Any changes made directly on the formagreement must include….– the initials of the author and the initials of anauthorized representative of the publisher, whichare placed immediately adjacent to thehandwritten or typewritten change.– Any changes made and initialed by the author willhave no legal effect without the approval of thepublisher.
NIH ExampleAdd the following to a copyright agreement“Journal acknowledges that Author retains theright to provide a copy of the final peer-reviewedmanuscript to the NIH upon acceptance forJournal publication, for public archiving inPubMed Central as soon as possible but no laterthan 12 months after publication by Journal.”
Amendments to Agreements An addendum is an attachment to acontract or form that modifies, clarifies, oradds to the contract. If authors attach an addendum, add thestatement “Subject to AttachedAddendum” next to your signature on thepublisher copyright agreement form. Lots of Examples of Amendments
Amendments Creative Commons - The Scholar’s CopyrightAddendum Engine– http://scholars.sciencecommons.org/ SPARC– http://www.arl.org/sparc/author/addendum.shtml CIC – Committee on Institutional Cooperation– http://www.cic.net/projects/library/scholarly-communication/introduction
Final Thoughts Publishers vs.Authors Creative Commons IDEALS
Open Access andCopyright/Creative Commons Open access is built upon authors retainingall or part of their initial rights undercopyright law. Creative Commons is an easy way totransfer rights – they allow creators tocommunicate which rights they reserve,and which rights they waive for the benefitof recipients or other creators.
IDEALS - University of IllinoisInstitutional Repository IDEALS is the digital repository for researchand scholarship - including published andunpublished papers, datasets, video andaudio - produced at the University ofIllinois. All faculty, staff, and graduate students candeposit into IDEALS.(https://www.ideals.illinois.edu/)
Q&A + Links SPARC• http://www.arl.org/sparc/ ACRL Scholarly Communications• http://www.ala.org/acrl/issues/scholcomm University of Illinois – Author’s Rights Page• http://www.library.illinois.edu/sc/services/scholarly_communications/your_rights.html
So ……as an authoryou have evenmore decisionsto make…….including whatto do aboutyour rights….