<ul><li>Competence as a Product </li></ul><ul><li>EASY INVOICE </li></ul><ul><li>Heino Romzykowski </li></ul>
<ul><li>“ Actually, I‘m a good sponge. I absorb ideas and put them to use. Most of my ideas originally belonged to other p...
<ul><li>EASY INVOICE  Architecture </li></ul>Vendor data Line Items MS-SQL Shadow Database Extraction Scan Workflow: Relea...
<ul><li>Inbox: EASY CAPTURE for capturing </li></ul>Pre-configured EASY CAPTURE including the simplest scenarios, is used ...
<ul><li>Recognising and interpreting - training </li></ul>EASY xTRACT (powered by Docutec Member of the I.R.I.S group) imm...
<ul><li>Who is DOCUTEC </li></ul><ul><li>Company Docutec AG, Aachen  </li></ul><ul><li>Business activities Software produc...
<ul><li>Solution Packages  </li></ul><ul><li>Solution driven ready made and packaged „Process KnowHow“ </li></ul><ul><ul><...
<ul><li>Solution Package Accounts Payable Invoice processing for Shared Service Center </li></ul><ul><li>Country specific ...
<ul><li>Solution Package  Accounts Payable </li></ul><ul><li>Providing full result structur for invoices </li></ul><ul><ul...
Slie 6 / 7 Docutec Xtract module integration  Automatic classification  and information extraction Workflow document  proc...
<ul><li>Accounting dept.: Verify, Post invoice, Release </li></ul>The “Best Practice workflow“, emerging from a rich varie...
<ul><li>Workflow: simply designing it graphically </li></ul>Workflow changes are simply and quickly created via Microsoft ...
<ul><li>ERP Connectors </li></ul>„ ERP Connectors“ provide master and procurement data for synchronization during extracti...
<ul><li>ERP Connectors </li></ul>ERP CONNECTOR
<ul><li>2 Years of EASY INVOICE  </li></ul>
<ul><li>Benefit – What‘s the benefit for me? </li></ul><ul><li>Established basis </li></ul><ul><ul><li>Solution basis – es...
<ul><li>Benefit – What‘s the benefit for my customer? </li></ul><ul><li>“ Quasi standard“ </li></ul><ul><ul><li>Competitiv...
Thank you for your patience
Upcoming SlideShare
Loading in...5
×

Easy Invoice Solution Package

741

Published on

These slides will give u a brief overview about the EASY Invoice for Accounts Payable Solution.

0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total Views
741
On Slideshare
0
From Embeds
0
Number of Embeds
1
Actions
Shares
0
Downloads
0
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide

Easy Invoice Solution Package

  1. 2. <ul><li>Competence as a Product </li></ul><ul><li>EASY INVOICE </li></ul><ul><li>Heino Romzykowski </li></ul>
  2. 3. <ul><li>“ Actually, I‘m a good sponge. I absorb ideas and put them to use. Most of my ideas originally belonged to other people who did not bother to advance them.“ </li></ul><ul><li>Thomas Alva Edison, American inventor, 1847-1931 </li></ul>
  3. 4. <ul><li>EASY INVOICE Architecture </li></ul>Vendor data Line Items MS-SQL Shadow Database Extraction Scan Workflow: Release Vendor data Transaction data Doc ID Archiving V1 Doc ID Archiving V2 Versions Posting invoice And Line Items
  4. 5. <ul><li>Inbox: EASY CAPTURE for capturing </li></ul>Pre-configured EASY CAPTURE including the simplest scenarios, is used to capture and bind both documents and records. An export service then feeds EASY xTRACT and performs early archiving process therefore insuring Compliance. SCANNING
  5. 6. <ul><li>Recognising and interpreting - training </li></ul>EASY xTRACT (powered by Docutec Member of the I.R.I.S group) immidately recognises a large part of all field-related data and then using the ERP systems database, it compares master and procurement data. A Verify client enables validation of the data. A simple process which learns vendor-related documents increases the recognition rate. EXTRACTION/ INTERPRETATION
  6. 7. <ul><li>Who is DOCUTEC </li></ul><ul><li>Company Docutec AG, Aachen </li></ul><ul><li>Business activities Software products and solutions for business process optimization through intelligent document processing </li></ul><ul><li>and information capturing Document recognition, information extraction, bridging of media gaps </li></ul><ul><li>Company history 1993: market entry </li></ul><ul><li>December 1997: founded </li></ul><ul><li>November 2007: acquisition by I.R.I.S. Group; P&T Products & Technologies) </li></ul><ul><li>Core product Docutec X4D (Xtract for Documents) </li></ul><ul><li>Target markets Over 50 VARs for: Industry, Retail, Finance, Insurance, Healthcare Service bureaus OEM partners in the area of scanning & imaging </li></ul><ul><li>350 Customers in Germany and Europe </li></ul>
  7. 8. <ul><li>Solution Packages </li></ul><ul><li>Solution driven ready made and packaged „Process KnowHow“ </li></ul><ul><ul><li>Data Catalog </li></ul></ul><ul><ul><li>Extraction rule set </li></ul></ul><ul><ul><li>Business Logic </li></ul></ul><ul><li>One Solution Package for one Business Process </li></ul><ul><ul><li>Different processes can be combined via Docutec Mailroom Solution XClassify ! </li></ul></ul><ul><li>Recogniton optimised for dedicate Document types </li></ul><ul><ul><li>Based on >300 installation an >>10 Mio processed Documents </li></ul></ul><ul><li>Product with release cycles </li></ul><ul><ul><li>Update path available </li></ul></ul><ul><li>This leads to… </li></ul><ul><li>… .safe investments and professional quality! </li></ul>
  8. 9. <ul><li>Solution Package Accounts Payable Invoice processing for Shared Service Center </li></ul><ul><li>Country specific invoice reading </li></ul><ul><ul><li>Creditor-Finder </li></ul></ul><ul><ul><li>Tax IDs </li></ul></ul><ul><ul><li>Tax rates </li></ul></ul><ul><li>Supported document types: </li></ul><ul><ul><li>Credit Notes </li></ul></ul><ul><ul><li>Invoices </li></ul></ul><ul><ul><li>With/Without Order Reference </li></ul></ul>Belgium Netherlands Luxembourg Italy Portugal Spain Iceland Denmark Finnland Sweden Norway UK Germany Switzerland Austria
  9. 10. <ul><li>Solution Package Accounts Payable </li></ul><ul><li>Providing full result structur for invoices </li></ul><ul><ul><li>Creditor/Supplier information </li></ul></ul><ul><ul><li>Line items </li></ul></ul><ul><ul><li>Ammounts </li></ul></ul><ul><li>Multiple source input </li></ul><ul><ul><li>Scanned documents </li></ul></ul><ul><ul><li>E-Mail / E-Mail attachement </li></ul></ul><ul><ul><li>Electronic invoices </li></ul></ul><ul><li>Freeform recognition based on XContect </li></ul><ul><ul><li>„ high“ out of the box performance </li></ul></ul><ul><ul><li>Language independen / no use of keywords </li></ul></ul><ul><ul><li>Optimisation methods by Training </li></ul></ul><ul><li>Checking of „formal correct“ invoice status </li></ul><ul><ul><li>Invoice processing is regulate by law / Tax law </li></ul></ul><ul><ul><li>Are there all required information ??? </li></ul></ul><ul><li>Checking against backgound data from ERP </li></ul><ul><ul><li>Creditornumber, not Creditorname </li></ul></ul><ul><ul><li>Blind booking if match with Order Reference </li></ul></ul>
  10. 11. Slie 6 / 7 Docutec Xtract module integration Automatic classification and information extraction Workflow document processing Forwarding via e-mail to the receiver Verifying and accounting within the ERP System Web-based verifying and accounting HR-Document classification Data management within Database Document reader Fax server Tiff-image + document related information Archives E-mail Applications, Letters, Orders, Forms, Invoices PDF, Word, Excel, TIFF, HTML, …
  11. 12. <ul><li>Accounting dept.: Verify, Post invoice, Release </li></ul>The “Best Practice workflow“, emerging from a rich variety of project experience is replicated in the Standard EASY DOCUMENTS module. Step-by-step Allocation, Verification and Posting invoices, Payment release, ERP transfer of documents is enabled at various clearing and escalation levels. Roles/rules based concepts allows summarizing individual steps, depending on customer requirements. WORKFLOW
  12. 13. <ul><li>Workflow: simply designing it graphically </li></ul>Workflow changes are simply and quickly created via Microsoft Visio® , and then imported into EASY INVOICE. WORKFLOW
  13. 14. <ul><li>ERP Connectors </li></ul>„ ERP Connectors“ provide master and procurement data for synchronization during extraction; they also enable transfer of EASY INVOICE entries directly to the ERP system. ERP CONNECTOR
  14. 15. <ul><li>ERP Connectors </li></ul>ERP CONNECTOR
  15. 16. <ul><li>2 Years of EASY INVOICE </li></ul>
  16. 17. <ul><li>Benefit – What‘s the benefit for me? </li></ul><ul><li>Established basis </li></ul><ul><ul><li>Solution basis – established, known and stable components </li></ul></ul><ul><ul><li>Training expenditure only for specific customising and EASY xTRACT </li></ul></ul><ul><li>EASY xTRACT Solution Package </li></ul><ul><ul><li>High “Out of the Box“ recognition rate </li></ul></ul><ul><ul><li>Can be handled through low training expenditure as partner through simple installation and great degree of pre-customisation </li></ul></ul><ul><ul><li>Demonstration scenario simplifies pre-sales activities </li></ul></ul><ul><li>“ Best Practice“ solution </li></ul><ul><ul><li>Projects can be duplicated </li></ul></ul><ul><ul><li>Departments recognise their tasks </li></ul></ul><ul><ul><li>Expertise in customisation </li></ul></ul><ul><ul><li>Standardised and established interface </li></ul></ul><ul><ul><li>Scripts for data imports and Exports allow simple project customisation Solution matures with EASY project experience </li></ul></ul>
  17. 18. <ul><li>Benefit – What‘s the benefit for my customer? </li></ul><ul><li>“ Quasi standard“ </li></ul><ul><ul><li>Competitive project implementation </li></ul></ul><ul><ul><ul><li>Lower implementation threshold for departments in the Invoice Project </li></ul></ul></ul><ul><ul><ul><li>Shorter consulting and concept phases </li></ul></ul></ul><ul><ul><li>Investment security (especially workflow) through graphic modelling option via Microsoft Visio® </li></ul></ul><ul><li>Faster invoice run </li></ul><ul><ul><li>Savings potential through automatic data extraction and order synchronisation </li></ul></ul><ul><ul><li>Cash management: </li></ul></ul><ul><ul><ul><li>Control information available early on in Accounting </li></ul></ul></ul><ul><ul><ul><li>Partial discount deduction possible </li></ul></ul></ul><ul><ul><li>“ No manual intervention required for invoice entry and processing“ Is actually a conceivable reality. </li></ul></ul><ul><ul><li>Efficient, simultaneous viewing </li></ul></ul><ul><li>Process quality </li></ul><ul><ul><li>Monitoring – cross-departmental! Invoices will no longer be lost </li></ul></ul><ul><ul><li>Delegates, escalations </li></ul></ul>
  18. 19. Thank you for your patience

×