Best practices: financial management, process maturity, and HP Project and Portfolio Management Center tips and tricks

  • 1,616 views
Uploaded on

Attend this session and learn how to leverage best practices to further mature your HP Project and Portfolio Management (PPM) Center processes and implementation. HP Software Professional Services …

Attend this session and learn how to leverage best practices to further mature your HP Project and Portfolio Management (PPM) Center processes and implementation. HP Software Professional Services will lead this session, exploring best practices and methods and focusing on new PPM 8.0 functionality such as forecasting and budget controls, multi-language deployments, and time-to-value enhancements that improve performance, usability, and the efficiency of resource management. The goal of the session is to show you how to accelerate time to value from Project and Portfolio Management investments and achieve widespread adoption.

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
    Be the first to like this
No Downloads

Views

Total Views
1,616
On Slideshare
0
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
72
Comments
0
Likes
0

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. Best practices: financial management, process maturity, and Project and Portfolio Management Jason Waugh PPM Strategy & Solutions Lead, HP Software Professional Services 1 ©2010 Hewlett-Packard Development Company, L.P. The information contained herein is subject to change without notice
  • 2. OBJECTIVE Provide you with a broad perspective of PPM best practices as well as tangible guidance on how to accelerate the time-to-value and organizational adoption of your investment in HP PPM Center 2
  • 3. Current PPM Trends – Expansion of scope from IT to the business – Focus on IT Financial Management – Increased maturity in reporting – Agile & Scrum methodologies – ePMO v2.0 – Focus on the business value of projects, not the health – Centers of Excellence • Testing • Requirements 3
  • 4. Pairs Conversation What are the top 2 objectives/ drivers in your organization that are impacting your PPM implementation? 4
  • 5. Agenda – Current PPM Trends – Best Practices : Financial & Portfolio Management – PPM Center 8.0: Enhancements, Tips, and Tricks – System Performance Best Practices – PPM Center Upgrade – Q&A 5
  • 6. – Subtitle goes here Best Practices: Financial & Portfolio Management 6
  • 7. Portfolio Management Scenario comparisons – Many organizations • Use scenario comparisons as “steady state” portfolios • Need to maintain scenarios regardless of lifecycle phase – PPM 7.x: • Allows for adding content to a scenario based on basic criteria • Challenging to add specific content to scenarios – PPM 8.0 • Includes functionality to do an “Advanced search” when adding to a scenario • Allows for easier maintenance of scenarios 7
  • 8. Add scenario content – advanced filter If known, quickly select and add specific PFM items to the scenario. Specify request type[s], click Show Advanced Filters… 8
  • 9. Financial Management New concepts in 8.0 – Financial Summary – Complete financial overview across the life of the investment (proposal, project, or asset) – At-a-glance status of approved spend vs. forecast with clear budget overrun indicator – Quick access to edit approved budget, forecasts, actuals & benefits – Fine-grained security control – Supports export to Excel 9
  • 10. Financial Management New concepts in 8.0 – Approved Budget • General ledger entry style of approved amount • Easily track and maintain individual funding (positive or negative) 10
  • 11. Financial Management New concepts in 8.0 – Snapshots Create point in time snapshots of financial data • Set one snapshot as Plan of Record for comparisons • Reassess the Plan of Record after budget approvals or set automatically via workflow step 11
  • 12. Financial Summary Snapshots When to create a snapshot Best Practice – Upon project approval* – After approved budget change – After significant forecast change * Use special command to automate through workflow 12
  • 13. – Subtitle goes here PPM Center 8.0: Enhancements, Tips, and Tricks 13
  • 14. PPM 8.0 – Pivot Portlets – System Landing Page – Request save from “Look ahead” – Resource Management 14
  • 15. New Portlet Types – Pivot Portlets – Radar & X-Y charts – Calculated columns – HTML Portlets 15
  • 16. New Portlet Types Pivot Portlet – Pivot table embedded in Dashboard – No need to export to Excel 16
  • 17. New Portlet Types Pivot Portlet Dimensions Can also display as plain list. Aggregated rows & columns 17
  • 18. New Portlet Types Pivot Portlet Click in header => dynamically change display options (or go to preferences…) 18
  • 19. New Portlet Types Pivot Portlet Click on a dimension header to dynamically change sorting & filter options… 19
  • 20. New Portlet Types Pivot Portlet Click & drag on row, column, or filter dimensions to pivot the data… 20
  • 21. System Landing Page Best Problem: Practice – Need to show a consistent set of data to all users – Some users have complex, intensive portlets configured Solution – Specify one module to be the default for the instance – Potential performance issues are mitigated 21
  • 22. Request Save From “Look Ahead” – Allows users to save partially completed data when many fields are required 22
  • 23. Resource Management Forecast planning page Problem: – Resource changes affect multiple projects – Resource forecasts change frequently – Time consuming to edit multiple Staffing Profiles Solution – Forecast planning page – Manages multiple position forecasts simultaneously across Staffing Profiles 23
  • 24. Resource Management Forecast planning page 24
  • 25. Resource Management Forecast planning page Filtered by Position Filtered by resource pool 25
  • 26. Resource Management Forecast planning page Several staffing profiles on a single page 26
  • 27. Resource Management Forecast planning page Editable cells 27
  • 28. – Subtitle goes here Best Practices: System Services Isolation 28
  • 29. Services Isolation Workload categories Category PPM Center Examples Demand on System OLTP • Create a request • Throttled by end-user think time • Edit a project • Think time typically far exceeds (online transaction • Add a timesheet line service processing time processing) Batch Processing • Background services • No throttling of system • Bulk data loaders demand • 3rd-party integrations • No “think time” • Staffing profile roll-up • Batch is processed all at once 29
  • 30. Services Isolation Challenges & Recommendations Best Practice • PPM Center nodes are JVM processes • Batch activity puts significant pressure on JVM memory • Excessive demand may result in “out of memory” errors • End user performance may be affected Recommendation • PPM Center should be configured with at least 2 JVM nodes: 1 dedicated to background services • • 1 dedicated to user traffic • Exceptions exist for very small implementations 30
  • 31. Services Isolation Example architecture with 4 nodes Best Practice 31
  • 32. Architecture & Performance Resources – PPM Center 8.0 “Deployment Best Practices Guide” – Sizing estimates through HP Software Support 32
  • 33. – Subtitle goes here PPM Center Upgrade 33
  • 34. Upgrade Path Technical upgrade steps Major 8.0 •Multi-Language UI Minor 7.5 •Enhanced Financial Controls •Mass Edit Requests •Planed / Forecast Major 7.1 •Dynamic UI Rules / Actuals •MAC Integrations •Documentum •Zero-client Project •Configurable Connector Management •Dashboard Search 6.0 Overview Page •Project Types •Center •"What-if" •Web Services Management for Scenarios •Project Overview Quality Center •Multi-Currency Page •SOP 98-1 •Schedule, Cost, •Workbench-based and Issue Health Project Mgmt •Document Management 34
  • 35. Upgrade Path Best Practice Plan on upgrading “all the way” to 8.0 8.0 •Multi-Language UI •Enhanced 7.5 Financial Controls •Mass Edit Requests •Planed / Forecast 7.1 •Dynamic UI Rules / Actuals •MAC Integrations •Documentum •Zero-client Project •Configurable Connector Management •Dashboard Search 6.0 Overview Page •Project Types •Center •"What-if" •Web Services Management for Scenarios •Project Overview Quality Center •Multi-Currency Page •SOP 98-1 •Schedule, Cost, •Workbench-based and Issue Health Project Mgmt •Document Management 35
  • 36. Upgrade Business Case What’s the ROI? $ Back then – Companies would upgrade with new releases – Upgrade projects were part of maintenance Now – Budget constraints – Why upgrade? What’s the ROI? $ – Rigid business cases are required 36
  • 37. Upgrade ROI PPM Center 8.0 Best Practice – Focus on efficiency savings (savings) x (# users) = $ – Small enhancements can bring big value – Leverage HP’s Upgrade ROI calculator • Personalized upgrade ROI based on your usage • Available through Professional Services 37
  • 38. Top Upgrade Impacts PPM Center 8.0 – Custom reporting and extracts – Customizations – Lack of knowledge on configurations • Often “consulting solutions” • Expert has left the company – “Creative” solutions • Budget base lining through back-end • Multiple Budgets per Proposal / Project – Upgrade process pitfalls • System Testing & UAT • Extremely aggressive timelines 38
  • 39. Upgrade Best Practices PPM Center 8.0 Best Practice – Plan early • Realistic timeline • Sufficient level of testing – Remove customizations • Analyze new product functionality • Convert integrations to Web Services – Upgrade “as-is” only • Defer MLU & Documentum Connector • Minimize new configuration during upgrade 39
  • 40. Q&A 40
  • 41. To learn more on this topic, and to connect with your peers after the conference, visit the HP Software Solutions Community: www.hp.com/go/swcommunity 41 ©2010 Hewlett-Packard Development Company, L.P.
  • 42. 42