Prepared Projects Method

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Prepared Projects Method

  1. 1. Teaching Quality and Sustainability via Prepared Project Method Projects • From Planning Game to Prepared Projects • Give students insight and knowledge • Project Learning • Show that students can support quality and sustainability • Students Projects • Public perception is high – this also motivates the teams. • Success Factors • Projects must be prepared carefully and cooperation with partners must be sought and cultivated. • Empirical Background: own projects • Ulrich D. Holzbaur, • Theses (final, study theses) 25 Y 300 150 PY Aalen University of Applied Science, • Industrial projects 20 Y 20 20 PY Aalen, Germany • Classical students´ projects 15 Y 200 30 PY United Nations • Prepared project method 5Y 200 50 PY • Education for sustainable development, World Decade • Students from several semesters participate in each individual project, which • Project management and planning games, Education for gives additional challenges and chances for students and project partners • Project learning and community services Sustainable Development 2005 - 2014 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 1 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 2 The Prepared Project Method (PPM) Planning Games • Treats projects like planning games: Preparation, Model aspects • Planning Game • Allows to carry out projects that have •Method of teaching • a real-life training effect for the students •Initial Conditions = Starting Position • excellent chances of success • Decisions to be made • a positive impact on community development • Dynamics • and on the public perception of the university. • Conceptual Basis • Model of the real world • Simulation & Decision • Controlled experiment • Method of teaching • Method of learning • Prepared Projects Method Next, let us lower the sales figures and measure his stress symptoms © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 3 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 4 The Triad – Planning Games and Projects The Magic Triangle of Project ManagementAspect Planning game PPM Quality, Results,Model The learning situation and decisions Planned projects are selected prototypes of Vision, Deliverables External targets cannot take place in reality. projects. By means of intensive prepa-ration, Q •Learning effect for the team the risk is reduced •Contribution to course aim Internal targetsDecision The decision aspect is crucial for management, planning games and projects Viability •Project result for customers Achieve the aims The decisions and their consequences Decisions are necessary to achieve the goals within the course. stand in the foreground.Dynamics The learning situation is embedded into a dynamic and changing scenario Dynamics are implemented by a Dynamics are given by the project phases and software, script or trainer. the evolution of the project Optimal matchDidactics The planning game and the planned project have a purpose in training and education.Pedagogy They are adapted to a specific training situation and must be adapted to the situation and guided by an experienced supervisor or trainer. Resources R T TimeEffect Training oriented (no impact on reality) Outcome and education oriented Staff, Money, Milestone, Timeline, Credit Points Course schedule © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 5 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 6
  2. 2. The Roles of the Supervisor within the project The Iceberg teach, train help support control quality Evaluate Project the students´perception planning supervise project examine process define assess training and evaluation solve problems stakeholder management mark background and support, ressources long term planning starting project presentation of final presentation presentation results presentation© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 7 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 8 Tasks of the Supervisor PPM Schedule within PPM Overview week -104 Collect ideas and get into contact with potential projects partners -104 Plan the long term projects. Contact potential project partners Preparation - 52 - 30 Plan the medium term projects. Contact potential project partners Define series of projects for one or several semesters - 14 With the previous semester’s project finalisation ideas for subsequent projects arise -9 Select the projects for the forthcoming semester -8 Develop a concise project understanding including scope and deli-ver-ables students´ project -7 Fine tune project with the projects partners, customers and sponsors. -6 Publish a preliminary list of projects to get feedback from the students -2 Adjust number and scope of projects according to the expected number of students -1 Publish the formal project definitions including partners and preliminary aims. 0 Open the projects for enrolment. +1 Adjust number and scope of projects according to the actual number of students +2 Kick-off-presentations and internal project definition +3 Teams get in contact with their customers and stakeholders. External project definition +5 Project presentation (Project definition: aims, vision, deliverables, resources, schedule) +8 Intermediate presentation (Project controlling) + 12 Final presentations for project partners + 12 Define subsequent projects Continuous Improvement Process + 14 Joint final presentation of all semesters and projects + 15 Press release on project+ 16 Regular due date for deliverables + 22 Planning for subsequent projects + 23 Final due date for deliverables + 24 Aftermath, improvement of materials, press release on project consequence + 26 Next generation of projects starts© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 9 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 10 PPM Schedule PPM Schedule Overview Preparation week -104 Collect ideas and get into contact with potential projects partners -104 Plan the long term projects. Contact potential project partners - 52 Plan the medium term projects. Contact potential project partners - 30 Define series of projects for one or several semesters - 14 With previous semester’s project finalisation, ideas for projects arise -9 Select the projects for the forthcoming semester -8 Develop a concise project understanding including scope and deli-ver-ables -7 Fine tune project with the projects partners, customers and sponsors. -6 Publish a preliminary list of projects to get feedback from the students -2 Adjust number and scope according to the expected number of students -1 Publish the formal project definitions including partners and preliminary aims. 0© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 11 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 12
  3. 3. PPM Schedule PPM Schedule Conduction Finalisation and Aftermathweek week 0 Open the projects for enrolment. +1 Adjust number and scope of projects to the actual number of students + 14 With the project finalisation ideas for subsequent projects arise +2 Kick-off-presentations and internal project definition + 15 Press release on project +3 Teams get in contact with their customers and stakeholders. + 16 Regular due date for deliverables +4 External project definition + 22 Planning for subsequent projects +5 Project presentation (aims, vision, deliverables, resources, schedule) + 23 Final due date for deliverables +8 Intermediate presentation (Project controlling) + 24 Improvement of materials, press release on project consequence + 12 Final presentations for project partners + 26 Next generation of projects starts + 12 Define subsequent projects + 14 Joint final presentation of all semesters and projects + 15 Press release on project+ 16 Regular due date for deliverables© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 13 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 14 Project Examples The UNESCO Decade Project the landscape Education for Sustainable Development • The module „Quality and Sustainability“ and the project „Green Eel - Environmental Management for Schools“ were recognised as Official German Projects for the UN Decade of Education for Sustainable Development© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 15 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 16 Project Examples Project Examples city projects Environmental management system nvironmental• City marketing and development • The green eel – EMS for schools (the eel is from the coat of arms of Aalen) •studies for city management • Concepts and activities • Status, image analysis, concept development instead of formalism: • City Event Management Peer auditing system• Research on security feeling and causes of fear • Development of • population survey (15000 questionnaires, 4500 responses) criteria and handbooks • Support for implementation • expert interviews • Participation in Audits • cooperation with police city administration • polls to test the validity and acceptance of the main survey • detailed analyses as a consequence• Survey on the protection of juveniles from alcohol abuse • according to the law for the protection of the youth • Instruction of personnel al point of sales© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 17 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 18
  4. 4. Project Examples Project Examples Community and Tourism Local Agenda 21 Barrier-• Barrier-free tourism • Support for several projects of the Local Agenda 21 • status analysis of Aalen City • Support for Agenda Groups and projects with respect to handicapped Youth newspaper edited by juveniles for juveniles • people’ people’s mobility. Renewable resources and energy saving • • Implementing a barrier free city Suburban development, Landscape protection • as a contribution labour- • Networking for labour-seeking juveniles to tourism development • Communication, Events • Regional Marketing Day of regional Marketing• Regional Marketing and development of a regional brand • Support for the process “green tours” to promote local tourism and direct marketing for farmers • tours” • Structural decisions Regional brand and Virtual Regional Mall • • Public perception• Regional Tourisms Aalen” • Event “Live Sustainable Aalen”© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 19 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 20 Projects in Engineering Project Examples Mill Engineering - Didactical Sundial• Documentation of a historical mill • Analysis, Drawings, Construction • Photo • Optimisation, Production preparation • 2-D • Didactical Aspects and Users Manual • 3-D • Animation• Analysis of Flows • Material (wheat, chaff) • Energy • Information© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 21 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 22 Project Examples Project Examples Quality of the University Engineering – solar steam engine• Process Optimisation • Generation of Steam• Evaluation for a steam engine• Workshops • Design, development, construction. • Students´ solution: • Reflector • Dish Antenna • Steam Engine© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 23 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 24
  5. 5. Project Examples The success factor / tool planning game on project management Work Breakdown Structure • Work packages as a basis for• The planning game: • Planning • LEGO tower • Scheduling • Project management • Planning and estimation • Organising • Performance and controlling • Controlling • Magic triad • Evaluating • Height • Resources and Staff • Time• The project • Adapt the Game • Plan the Event • Organise • Evaluate the Event© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 25 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 26 Project Benefits and Problems Success Factors• Partners • Success criteria for projects • Problems are analysed and researched methodically, Solutions are assessed • Success criteria for planning and controlling Projects independently, future activities are analysed holistically. Projects that require specialized skills or planning competence are addressed. • With a project, customers also buy into the skill and knowledge of the supervisor.• Students Education • Learn to apply project management, quality and sustainability future • Learn about and solve practical problems, learn about their future environment Project Planning Project PR Post- Selection Definition Work Processing • Influence decisions and future development• University benefits • Effective and efficient education, Stakeholder Management Project portfolio covers the course subjects • Public perception • Chance to solve also internal problems© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 27 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 28 Success Factors Success Factors for planning and controlling for projects• Detailed and careful planning • A positive effect for society and/or university. Aspects of planning games • A learning effect with respect to the course objectives• Careful Planning Contribution of the individual project within the project portfolio. giving space for alternatives • A good balance between viability and effect. allowing students to define aims and targets• Concentration on the early project phases aims, targets, visions, partners, stakeholders• Supervision and control via reviews and presentations • A project customer (sponsor, main stakeholder)• Trust in the students´ teams´ engagement that is willing to support the team. Motivation by delegation • Trust and confidence among stakeholders, teams and supervisor. • Students Skills© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 29 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 30
  6. 6. Quality and Sustainability Summary Prepared Project Method• PPM • Project Learning • Planning Games Approaches • Schedule and Detailed Planning• Examples • Quality • Sustainability• Success factors • Careful preparation • Long term stakeholder management • mutual Professionalism and mutual trust© Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 31 © Prof. Dr. Ulrich D. Holzbaur, AAUAS STZAM - 32

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