Unhiding
Philadelphias
Archival
Collec5ons
                                         
           University
of
Pennsylvania...
What
is
PACSCL?
         Philadelphia
Area
Consor5um
of
Special
Collec5ons
Libraries
–  Coopera5ve
group
of
special
collec...
Hidden
Collec5ons
Project
•  PACSCL
developed
and
administered
•  Funded
by
Council
on
Library
and
Informa5on
   Resources...
What
are
hidden
collec5ons?
•  Hidden
collec5ons:
     –  Unprocessed
or
under‐processed
collec5ons
     –  NOT
research
r...
Why
are
they

NOT
research
ready?
        •  Not
physically
or
           intellectually
accessible
        •  Have
been
o...
The
problem
with
hidden
collec5ons
•  Managing
archival
collec5ons
is
5me
   consuming
•  BACK
LOG
of
work
to
be
done
•  B...
How
PACSCL
is
dealing

                with
Hidden
Collec*ons
•  Follow‐up
to
PACSCL
survey
project,
   2006‐2008
•  Proce...
Experimenta5on,
archivally
speaking
•  Using
“MPLP”
   – Processing
at
a
less
intensive
rate
   – Collec5ons
range
from
th...
…Making
collec5ons

             research
ready…
Before
archival
processing
   AVer
archival
processing

…And
easier
to
find
•  Created
a
central
online
finding
aid
site
   –  Developed
by
the
University
of
Pennsylvania
Libraries...
Searching
capabili5es
•  Search
across
repositories
•  Keyword
searching
•  Faceted
searching
   –  Select
as
many
or
as
f...
One
year
in…
90
unhidden
collec5ons
in
18
repositories:
Academy
of
Natural
Sciences
Bryn
Mawr
College
Chester
County
Histo...
Upcoming
processing
work
         •  Another
60
collec5ons
to
go
            Temple
University
–
Special
               Co...
What
are
we
processing?
                                  •  The
American
Revolu5on
                                  •  T...
Collec5ons
by
Topic
               clir.pacscl.org
Pre‐1850s
Strengths
•  American
Revolu5on
•  Colonial
history
•  Medici...
Dillwyn
and
Emlen
family
correspondence,
1770‐1818
          At
the
Library
Company
of
Philadelphia

Pierre
Eugene
Du
Simi5ère
    papers,
1492‐1784
         At
the
Library
Company
of
Philadelphia

Sarah
Wistar
Rhoads
family
         papers
              At
Haverford
College

Thomas
Leiper
and
family
business
records,
1771‐1947
          At
the
Library
Company
of
Philadelphia

Minimal
Processing
•  Designed
for
late
20th
century
records…
    –  So
smaller
representa5on
of
pre‐1850
material
•  Exte...
History
of
Medical
Educa5on
From
the
Logan
family
papers
at
the
  Library
Company
of
Philadelphia
                        ...
Women’s
History
From
the
Elizabeth
Graeme
Fergusson
papers

    at
Library
company
of
Philadelphia
           From
the
Log...
How
to
find
us…

                                           …and
the
collec5ons
               clir.pacscl.org
 findingaids....
Unhiding Philadelphia's Archival Collections
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Unhiding Philadelphia's Archival Collections

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Presented to the University of Pennsylvania's McNeil Center for Early American Studies to make fellows aware of newly available archival collections in their fields of study

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Unhiding Philadelphia's Archival Collections

  1. 1. Unhiding
Philadelphias
Archival
Collec5ons
 
 University
of
Pennsylvania
–
MacNeil
Center
 February

2,
2011 Holly
Mengel,
Project
Manager

 Courtney
Smerz,
Project
Archivist

  2. 2. What
is
PACSCL?
 Philadelphia
Area
Consor5um
of
Special
Collec5ons
Libraries
–  Coopera5ve
group
of
special
collec5ons
libraries
with
shared
goals
for
their
 collec5ons
–  Founded
in
1985
with
16
member
libraries
–  Today,
PACSCL
is
composed
of
35
member
libraries
 •  4,000,000
rare
books

 •  260,000
linear
feet
of
manuscripts
and
archival
materials

 •  9,000,000
photographs,
maps,
architectural
drawings,
and
works
of
art
on
paper
 •  BUT,
PACSCL
itself,
does
not
own
collec5ons
–  Long
history
of
consor5al
work
 www.pacscl.org

  3. 3. Hidden
Collec5ons
Project
•  PACSCL
developed
and
administered
•  Funded
by
Council
on
Library
and
Informa5on
 Resources’
(CLIR)
Cataloging
Hidden
Special
Collec5ons
 and
Archives
ini5a5ve
 www.clir.org/hiddencollec5ons/
•  Process
and
make
accessible
for
research
approximately
 200
hidden
collec*ons
of
manuscripts
and
archives
•  23
par5cipa5ng
PACSCL
repositories
•  27
month‐long
project

  4. 4. What
are
hidden
collec5ons?
•  Hidden
collec5ons:
 –  Unprocessed
or
under‐processed
collec5ons
 –  NOT
research
ready
 –  NOT
adver5sed
to
the
researching
public
 –  1000s
of
hidden
collec5ons
in
Philadelphia

  5. 5. Why
are
they

NOT
research
ready?
 •  Not
physically
or
 intellectually
accessible
 •  Have
been
on
the
shelf
for
 a
long
5me
 –  Repository
staff
does
know
 what’s
in
them

  6. 6. The
problem
with
hidden
collec5ons
•  Managing
archival
collec5ons
is
5me
 consuming
•  BACK
LOG
of
work
to
be
done
•  BUT
‐
If
no
one
knows
its
there,
and
no
one
 uses
it,
why
keep
it?

  7. 7. How
PACSCL
is
dealing

 with
Hidden
Collec*ons
•  Follow‐up
to
PACSCL
survey
project,
 2006‐2008
•  Processing
/
making
accessible
200
 hidden
collec*ons
•  Processing:

 •  The
act
of
arranging
an
archival
 collec5on,
 •  Providing
archival
quality
housing,
 and
 •  Describing
the
collec5on,
or
wri5ng
a
 finding
aid
•  Finding
aid:
a
catalog
of
the
collec5on,
which
communicates
to
 archivists
and
researchers
what
is
in
the
collec5on
and
how
to
access
 the
materials
quickly
and
easily

  8. 8. Experimenta5on,
archivally
speaking
•  Using
“MPLP”
 – Processing
at
a
less
intensive
rate
 – Collec5ons
range
from
the
17th
to
the
21st
centuries
•  Use
student
labor
•  Use
the
Archivists’
Toolkit
database
•  Create
a
model
to
eliminate
processing
BACK
 LOGs

  9. 9. …Making
collec5ons

 research
ready…
Before
archival
processing
 AVer
archival
processing

  10. 10. …And
easier
to
find
•  Created
a
central
online
finding
aid
site
 –  Developed
by
the
University
of
Pennsylvania
Libraries
 –  Finding
aids
from
all
23
repositories
in
one
place
 –  We
are
adding
new
finding
aids
all
the
5me
 –  We
are
NOT
digi5zing
collec5ons
 findingaids.pacscl.org
•  Related
collec5ons
all
over
Philadelphia
 –  i.e.
the
Wister
family,
women’s
history,
hor5cultural
collec5ons,
 etc.
•  Collec5ons
and
informa5on
in
unexpected
places
 –  Word
War
II
photos
at
the
Academy
of
Natural
Sciences

  11. 11. Searching
capabili5es
•  Search
across
repositories
•  Keyword
searching
•  Faceted
searching
 –  Select
as
many
or
as
few
 facet
categories
as
you
like

  12. 12. One
year
in…
90
unhidden
collec5ons
in
18
repositories:
Academy
of
Natural
Sciences
Bryn
Mawr
College
Chester
County
Historical
Society
College
of
Physicians
of
Philadelphia
Drexel
University

Drexel
University
College
of

Medicine
Free
Library
of
Philadelphia
Haverford
College
Historical
Society
of
Pennsylvania
Independence
Seaport
Museum
Library
Company
of
Philadelphia
Lutheran
Seminary
at
Philadelphia
Presbyterian
Historical
Society
University
of
Delaware
Temple
University
Wagner
Free
Ins5tute
of
Science

  13. 13. Upcoming
processing
work
 •  Another
60
collec5ons
to
go
 Temple
University
–
Special
 Collec5ons
 Historical
Society
of
Pennsylvania
 Presbyterian
Historical
Society
 Philadelphia
Museum
of
Art
 University
of
Delaware
 Na5onal
Archives
 Rosenbach
Museum
and
Library
 This
is
just
the
5p
of
the
iceberg

  14. 14. What
are
we
processing?
 •  The
American
Revolu5on
 •  The
Arts:
Fine
Arts,
Music,
Performing
 Arts,
and
Wri5ng
 •  Business
and
Commerce
 •  Colonial
History
 •  Educa5on
 •  Family
Histories
and
Genealogy
 Just
about
anything!
 •  History
of
Philadelphia
Cultural
All
with
a
HIGH
research
value
 Ins5tu5ons
 •  Law,
Poli5cs
and
Government
 •  Mari5me
History
 clir.pacscl.org
 •  Medicine
 •  Military
History
 •  Race
and
Ethnic
History
 •  Religion
 •  Science
 •  Travel
and
Tourism
 •  Women’s
History
 •  Wri5ng,
Publishing
and
Bookselling

  15. 15. Collec5ons
by
Topic
 clir.pacscl.org
Pre‐1850s
Strengths
•  American
Revolu5on
•  Colonial
history
•  Medicine
•  Quaker
families
•  Women’s
history

  16. 16. Dillwyn
and
Emlen
family
correspondence,
1770‐1818
 At
the
Library
Company
of
Philadelphia

  17. 17. Pierre
Eugene
Du
Simi5ère
 papers,
1492‐1784
 At
the
Library
Company
of
Philadelphia

  18. 18. Sarah
Wistar
Rhoads
family
 papers
 At
Haverford
College

  19. 19. Thomas
Leiper
and
family
business
records,
1771‐1947
 At
the
Library
Company
of
Philadelphia

  20. 20. Minimal
Processing
•  Designed
for
late
20th
century
records…
 –  So
smaller
representa5on
of
pre‐1850
material
•  Extensive
holdings
NOT
necessarily
 represented:
 –  Chester
County
Historical
Society
 –  College
of
Physicians
of
Philadelphia
 –  Free
Library
of
Philadelphia
 –  German
Society
of
Pennsylvania
 –  Haverford
College
 –  Historical
Society
of
Pennsylvania
 –  Independence
Seaport
Museum
 –  Library
Company
of
Philadelphia
 –  Lutheran
Theological
Seminary
at
Philadelphia
 –  Presbyterian
Historical
Society
 –  Rosenbach
Museum
and
Library
 –  University
of
Delaware
 –  University
of
Pennsylvania
 –  Wagner
Free
Ins5tute
of
Science

  21. 21. History
of
Medical
Educa5on
From
the
Logan
family
papers
at
the
 Library
Company
of
Philadelphia
 From
the
Rush
family
papers
at
the
 Library
Company
of
Philadelphia

  22. 22. Women’s
History
From
the
Elizabeth
Graeme
Fergusson
papers

 at
Library
company
of
Philadelphia
 From
the
Logan
family
papers

 at
Library
company
of
Philadelphia

  23. 23. How
to
find
us…

 …and
the
collec5ons
 clir.pacscl.org
 findingaids.pacscl.org
 ‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐‐
www.pacsclsurvey.org/
 www.pacscl.org
www.clir.org/hiddencollec5ons/


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