How is transcription done?
By: Champak Pol
Project Manager at Hi-Tech
Transcription Services
Email Id:
info@hitechtranscri...
• Conduct a research. It is must! Before you start, you should already
have your research done on charges per minute of au...
• Good quality stereo headsets are a must. Use of latest transcription
equipment should be made compulsory for transcriber...
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How is transcription done?

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Get answer to all your transcription process, technique and software related queries. Read more

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How is transcription done?

  1. 1. How is transcription done? By: Champak Pol Project Manager at Hi-Tech Transcription Services Email Id: info@hitechtranscriptionservices .com Website: http://www.hitechtranscriptions ervices.com This article looks at what a transcriber does and how it is done. Now a day’s most transcribing is done for digital audio or video recordings, files. This primarily is needed to convert voice, speech or data into electronic documents. While starting out with a transcription project one comes across several difficulties, one being very common — the need to change back and forth between programs. This is so because while transcribing, the transcriptionist has to stop, play, go back, go forward and rewind and pause, not one time but several times. For instance, on one hand you have to enter text and on the other hand you have to play an audio or a video; this is where the problem arises. The issue can however be solved by making use of hotkeys. Hot keys enable you to transcribe without taking off your fingers from the keyboard. This makes your work less tedious and fast. Few steps to watch out for before starting a transcription project: • Log on to an online transcription service: Decide first if you want to sign-up for an accurate transcription service that lets you upload your video or audio directly on its concerned website.
  2. 2. • Conduct a research. It is must! Before you start, you should already have your research done on charges per minute of audio/video with respect to different transcription companies. The transcription cost differs from service to service. Ensure the transcripts are manually generated and not computer generated because at times computer generated transcripts are not very precise. • Outsource transcription to companies with native English speakers as their employees. Hiring offshore companies is indeed a good option as their transcription turnaround time is fast. Language plays a major role. There are cases where accented audio or video transcription needs to be done. Then, companies with native English speaking employees benefit the most here as compared to other companies with non-English speaking employees. • Click and upload your audio/video: All you have to do here is click on the upload button and get your audio/video file uploaded. Once you have your options clear in mind, you can easily go ahead. • Now add your file (audio or video) from your computer: Click on the ‘Add’ option button. • It is time you click on the ‘Start upload’ button after choosing the right file. • The size of the file being uploaded will decide the time required for upload the files: This means you have to be patient enough till the uploading gets over. • Use of Express Scribe, a transcription tool, is advisable: It is a professional audio player that helps increase the productivity and better transcription turn-around. Using this tool, you can easily speedup your transcription rate. • Look for suitable transcription software: Ensure the word processing software is updated. A foot pedal will also be of immense use to you. The transcription software is primarily designed to work in sync with professional foot pedals. These pedals are controls that are set up for rewind, fast-forward and play/pause. These are suitable for windows and Mac OS X. • Focus on work: This ensures quality transcription and reduced burden while editing transcripts and proof-reading.
  3. 3. • Good quality stereo headsets are a must. Use of latest transcription equipment should be made compulsory for transcribers. A transcription company should make its employees work in conducive environment. • Make use of Auto correct on Microsoft Word or Quick Correct: These tools help you cut down on the number of times you hit hotkeys during typing and thus enhance your speed. • Always work in compliance with HIPAA (Health Insurance Portability and Accountability)

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