Introduction to Google Apps For Education


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Presentation to school administrators that explains why I believe Google Apps for Education is a good fit for our school.

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  • (Start out by sharing story about how I got involved in using technology in education...) Almost 10 years ago, I was teaching HS social studies in California and my class was starting a unit on Africa.  I had previously been a Peace Corps volunteer in Swaziland, and really wanted to do something impressive. I knew my students had misconceptions about Africa, so I asked them to write down a few random things they'd always wondered about regarding Africa, and turn them in. I went home and emailed the questions to my African friend. She responded overnight and I brought the answers into class the next morning.    An amazingly stimulating conversation ensued. From that  point forward, I have looked for meaningful and simple ways to incorporate technology in education. Google Apps is another one of those discoveries...
  • Introduction to Google Apps For Education

    1. 1. An Introduction to Google Apps for Education By Steven Hall, RIS K-12 Technology Coordinator
    2. 2. This Presentation: <ul><li>What is Google Apps (GApps)? </li></ul><ul><li>What is GApps for Education? </li></ul><ul><li>Why Do We Need GApps for RIS/T ? </li></ul><ul><li>Benefits of GApps for RIS/T </li></ul><ul><li>GApps for RIS/T Tour </li></ul><ul><li>GApps for RIS/T Class Wikis </li></ul><ul><li>Other Schools Using GApps </li></ul><ul><li>Future Considerations </li></ul>
    3. 3. What is Google Apps ( GApps )? <ul><li>Google “Applications” is a cloud based groupware product </li></ul><ul><li>It’s a suite of various applications that permit communication & collaboration </li></ul><ul><li>Other examples: LotusNotes, MS Exchange, FirstClass,, Adobe, Yahoo Apps </li></ul>
    4. 4. What is Google Apps for Education ? <ul><li>“ GApps for Education” is a specific grouping of applications tailored for use in schools. These include: </li></ul><ul><li>StartPage </li></ul><ul><li>Calendar </li></ul><ul><li>Documents </li></ul><ul><li>Sites </li></ul><ul><li>Talk </li></ul><ul><li>Gmail (we currently have this turned off) </li></ul>
    5. 5. The Google Apps Suite
    6. 6. Why Do We Need GApps for RIS/T ? <ul><li>Staff needs access to an up-to-date school calendar </li></ul><ul><li>Staff needs a way to easily create and update websites: class wikis, departmental intranets, etc. </li></ul><ul><li>Staff needs to work and communicate with peers & students from any device at any location, anytime </li></ul>
    7. 7. BENEFITS 10 Reasons Why Google Apps Can Benefit RIS/T
    8. 8. Benefit 1: Control <ul><li>GApps allows centralized control & administration of all content </li></ul><ul><li>Wikispaces , Wetpaint , Weebly , etc. do not allow any real administrative control </li></ul><ul><li>When staff leaves RIS/T, their associated GApps content disappears also </li></ul>
    9. 9. Benefit 2: Collaboration <ul><li>Users can create: Documents , spreadsheets , surveys , quizzes , slideshows , websites , intranets , wikis , calendars , instant message groups and videoconferences </li></ul><ul><li>These creations can be shared with or edited by students, peers or parents… or kept entirely private </li></ul><ul><li>Students and staff can log in anywhere/anytime to collaborate and communicate </li></ul>
    10. 10. Benefit 3: No Software Needed <ul><li>No Cost (MS Office is certainly not free!) </li></ul><ul><li>No security issues (hacked software, etc.) </li></ul><ul><li>No legal issues </li></ul><ul><li>No compatibility issues (.doc vs .docx, Mac vs PC.) </li></ul><ul><li>No maintenance (software installation, updating, troubleshooting) </li></ul>
    11. 11. Benefit 4: Compatible w/ all OSs <ul><li>Works on PC </li></ul><ul><li>Works on Mac </li></ul><ul><li>Works on Linux </li></ul><ul><li>Works on any smart phone, iTouch, etc. </li></ul><ul><li>Accessible 24/7 from any internet-connected device </li></ul>
    12. 12. Benefit 5: Multiple Administrators <ul><li>There is no “sole” gatekeeper of GApps for RIS/T </li></ul><ul><li>If one of us disappears, the others can maintain the system, anytime/anywhere </li></ul><ul><li>Tony, Liang & I are administrators </li></ul>
    13. 13. Benefit 6: Allows Tech “ Leapfrogging ” <ul><li>Other schools have previously invested in older, complicated & expensive groupware </li></ul><ul><li>GApps is easier to use & manage, and is FREE </li></ul><ul><li>Shows the world that RIS/T is taking a lead in the use of new technologies </li></ul>
    14. 14. Benefit 7: Helps in Emergencies <ul><li>In the event of a medical or political crisis, GApps can make staff/student/parent communication & collaboration possible </li></ul><ul><li>Courses can be run “virturally” through the use of class wikis, blogs, calendars, IM & videoconferencing </li></ul>
    15. 15. Benefit 8: Only 1 Login <ul><li>GApps requires just one login to access multiple applications </li></ul><ul><li>Other options such as Netvibes , Wikispaces , WordPress , Yahoo , Skype , etc. provide applications “individually,” forcing users to login separately for each! </li></ul>
    16. 16. Benefit 9: Skills Transfer <ul><li>Learning how to use GApps is a valuable skill </li></ul><ul><li>These skills will help staff and students be prepared for learning & working in the 21 st century </li></ul><ul><li>Google is here to stay & learning the “Google way” will pay off </li></ul><ul><li>Putting effort into learning the “Wetpaint way” or the “Zoho way” might be wasted effort </li></ul>
    17. 17. Benefit 10: Brings Unity <ul><li>People are overwhelmed and frustrated by all the technological choices these days </li></ul><ul><li>The GApps “ umbrella ” of services is simple to use (fun, even!) and provides a unified solution for many needs </li></ul><ul><li>Helps unify our campus </li></ul>
    18. 18. Google Apps for RIS/T Tour: <ul><li>Start Page ( </li></ul><ul><li>Calendar ( </li></ul><ul><li>Docs ( </li></ul><ul><li>Sites ( </li></ul><ul><li>Talk </li></ul>
    19. 19. GApps for RIS/T Wikis <ul><li>Ms. Vivian ( Mandarin Weather Project ) </li></ul><ul><li>Ms. Junko ( Japanese Class ) </li></ul><ul><li>Mr. Alex ( English Skills 11 ) </li></ul><ul><li>Ms. Mendy ( Bio 10 Self-Assessment ) </li></ul><ul><li>Ms. Jenny ( Accelerated 9 Math ) </li></ul><ul><li>Ms. Gail ( Teaching ESL in the Mainstream ) </li></ul><ul><li>Ms. Rachel ( Week Without Walls ) </li></ul><ul><li>Ms. Jennifer ( UNEP Ozone Project ) </li></ul><ul><li>Mr. Steve ( IT Dept ) </li></ul>
    20. 20. Other Schools Using GApps: <ul><li>Prem Tinsulanonda of Chiang Mai </li></ul><ul><li>American School of Japan </li></ul><ul><li>Yokohama International School </li></ul><ul><li>International School of Kuala Lumpur </li></ul><ul><li>Busan Foreign School </li></ul><ul><li>King George V School of Hong Kong </li></ul><ul><li>Carol Morgan School </li></ul>
    21. 21. Future Considerations <ul><li>Gmail for next year? </li></ul><ul><li>Google Earth Pro – 200 free licenses </li></ul><ul><li>Google SketchUp Pro – licenses coming </li></ul><ul><li>May RIS/T be on path to becoming a “ Google School ”? </li></ul><ul><li>Importance of Internet bandwidth </li></ul><ul><li>Importance of students using RIS email </li></ul>
    22. 22. That’s I T .