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Dos & Donts


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  • 1. PowerPoint Dos and Don’ts
  • 2. Graphic Design Issues
    • Use Contrasting Colors
    • Use Readable Fonts
    • Limit Text Per Slide
    • Use Bright Background Colors
    • Use Simple Muted Background Images
    • Avoid Excessive Motion
    • Eschew Cutesy Sounds
  • 3. Technical Issues
    • PowerPoint File Size
    • Don’t work off of a floppy disk
    • Images – compress outside of PowerPoint
    • Audio – embedded or linked
    • Video – always linked
    • Using PowerPoint on the Web
  • 4. Pedagogy Issues
    • Giving out your PowerPoints: yes or no?
    • Not just a lecture tool--can be used as a prompt with group discussions
    • Can be used to keep record of group brainstorming
    • Don’t overpace your presentations
  • 5. Graphic Design Issues
  • 6. Use Contrasting Colors Good Good Bad Good Bad ! Good Bad Good Bad Good
  • 7. Use Readable Fonts
    • San Serif fonts are most legible on screen
    • 
    • ’
    • 
    • Serif fonts can be used but are harder to read especially from the back of the room
    • Not all computers have the same fonts
  • 8. Limit Text Per Slide
    • Large font size increases legibility and forces the issue of limiting text per slide
  • 9. Use Bright Background Colors
    • To sleep perchance to dream…
    • Dark background colors with the lights off makes it hard to take notes and easy to sleep
    • Light background colors make it easier to take notes and harder to sleep
    • Think about trying to find your seat at the movies…in a night scene or day scene
  • 10. Use Simple Muted Background Images
  • 11. Avoid Excessive Motion
    • When your slides have too much motion
    • The point your are trying to make
    • Can get lost
    • In all of the commotion
  • 12. Eschew Cutesy Sounds
    • I can’t even bring myself to make an annoying sound to go here.
    • ‘ Nuf said
  • 13. Technical Issues
  • 14. PowerPoint File Size
    • PowerPoints can be very small if there are no images, or sounds or video
    • PowerPoints can be huge if you insert uncompressed images
    • PowerPoints can be small if you insert compressed images
    • Local computer use file size is not an issue as long as you can transport the file
    • Web access file size is a huge issue 1mb = 5 minutes download on a modem
  • 15. Don’t work off of a floppy disk
    • Microsoft Office files automatically make a backup as you work—this backup is the same size as your file
    • You need file size x 2 available on your working drive
    • Largest file possible reading and writing from floppy is 700kb when this is exceeded the crash is often unrecoverable
    • Floppy disks are prone to lose data independent of all else
  • 16. Images – compress outside of PowerPoint
    • PowerPoint does not compress images
    • Work in some other graphics package to compress your images before inserting them into PowerPoint
    • Microsoft has a tool for Windows XP called Image Resizer which will allow you to compress your images
    • The Gnu Image Manipulation Program will let you compress and edit your images this is open source software and is available for free
  • 17. Audio – embedded or linked
    • Small audio clips will automatically be imbedded in PowerPoint
    • Large audio clips will be linked
    • Be sure to include linked clips when transferring a PowerPoint with externally linked files otherwise your presentation will lack that which will not exist on the computer to which the presentation has been transferred
  • 18. Video – always linked
    • PowerPoint can run video
    • PowerPoint links to video move the video with the PowerPoint
    • Make sure the computer to run the presentation has the codec to run the video
    • Test the PowerPoint before hand to avoid fix or be aware of problems
  • 19. Using PowerPoint on the Web
    • Small PowerPoint files can be linked directly
    • Export to HTML doesn’t do a good job—proprietary XML in frames which is not ADA compliant
    • UNCW official solutions
    • OpenOffice can read and write PowerPoint files it creates clean HTML and is easy to use (open source)
    • PDF files are a viable alternative
      • Adobe Acrobat
      • PDF Creator (open source)
      • Open Office (open source)
  • 20. Pedagogy Issues
  • 21. Giving out your PowerPoints: yes or no?
    • Personal preference
    • Concerns over class attendance
    • Learning requires multiple passes at information
    • Don’t undervalue your “performance” as a lecturer
  • 22. Not just a lecture tool--can be used as a prompt with group discussions
    • Make a slide that poses a question and have the next slide answer the question
    • Can make slides that have multiple choice question and link to correct/incorrect answers with explanations
  • 23. Can be used to keep record of group brainstorming
    • Remember the same program that presents was used to create
    • Seek input and record
    • Post to the web as a record of class conversation
  • 24. Don’t over pace your presentations
    • Once you have all of your information clear in your head and down on slides it is easy to tear through at a breakneck pace
    • Nervous presenters go too fast
    • Check your audience for comprehension
    • Let their note taking hands have a little rest
    • Include time for discussion
  • 25. Contributors
    • Dr. Charles Ward
    • Dr. James Reeves
    • Dr. Russ Herman
    • Dr. Gabriel Lugo
    • Dr. Ron Vetter
    • Shane Baptista