Tools to-simplify march2011

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March 15th Webinar

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Tools to-simplify march2011

  1. 1. Tools to Simplify Your Life – For Small NPO’s<br />Mark Shaw Adam King<br />
  2. 2. Some Reminders….<br /><ul><li> Mute on…
  3. 3. Phone Audio..
  4. 4. Enter Audio PIN#
  5. 5. (during) #Pin-number#
  6. 6. Break
  7. 7. Chat and Time for questions (mute off)</li></li></ul><li> http://www.SlideShare.net/HighwayT<br />
  8. 8. http://highwayt.org/resources<br />
  9. 9. http://techguide.npowermichigan.org<br />
  10. 10. Today’s Webinar<br /> Focus on the small nonprofit (Under 10)<br /> File Sharing – Backups – Security<br /> Collaboration Tools<br /> Quick Wins<br />
  11. 11. File Sharing<br />Backups<br />
  12. 12. Popular Approaches to File Sharing and Backups<br />External HD’s and Flash Drives<br />$<br />$<br />$<br />$<br />Windows Workgroup Share<br />
  13. 13. Popular Approaches to File Sharing and Backups<br />NAS and Other SOHO Devices<br />Hosted File Share Services<br />
  14. 14. ?<br />
  15. 15. http://hwyt.me/WHS4upto10 <br />
  16. 16. Limited to 10 computers<br />Part of the LAN - good performance<br />Easy to Manage<br />Folder level Security<br />Authentication is integrated to Workgroup<br />Data Duplication Across Drives (if more drives than 1)<br />Phenomenal Image Level Backups<br />Automated or Manual Backup<br />Restoration OR File level recovery's<br />Remote Access<br />Reliable<br />Available Add-Ins<br />External Backup (Amazon s3)<br />Antivirus<br />Advanced Administration Console<br /> Others….<br />Purchase OR Build your own???<br />
  17. 17. Home Server: Console<br />
  18. 18. Home Server: Computers & Backup<br />
  19. 19. Home Server: Console View Backups<br />
  20. 20. Home Server: Discrete File Restore<br />
  21. 21. Home Server: Computer Restoration<br />
  22. 22. Home Server: Computer Restoration<br />
  23. 23. Home Server: User Accounts<br />
  24. 24. Home Server: User Accounts<br />
  25. 25. Home Server: Shared Folders <br />
  26. 26. Home Server: Help <br />
  27. 27. Home Server: Add Ins <br />
  28. 28. Home Server: Installation Tips <br />Consider help with Installation<br />Do Updates ASAP<br />Usernames and Pwd’s same between Server and PC’s<br />Select your Add In’s carefully<br />Needs Offline Backup<br />Size the HS to your needs<br />Size it, Buy or Build<br /> $250 to $800 Buy<br /> Number of Drives and Size of Drives<br /> Processor<br />
  29. 29. VAIL<br />
  30. 30. Code Name “Vail”<br />Beta Released in Q4 2010<br />Expected Release in H1 2011?<br />Changes<br /> Based on 64bit 2008 Server<br /> Drive Extender<br />Launchpad & Dashboard<br /> Better Reliability/Backups<br /> Better Remote Tools<br /> Better Media Tools<br />
  31. 31.
  32. 32.
  33. 33. More on VAIL<br /> Overview Video<br />http://www.youtube.com/watch?v=FmnFoI8iqC8<br /> Blogs etc…<br />http://www.mediasmartserver.net/2010/04/26/windows-home-server-vail-overview-and-review/<br />http://arstechnica.com/microsoft/news/2010/04/windows-home-server-version-2-goings-into-public-beta.ars<br />http://www.wegotserved.com/2010/08/16/windows-home-server-vail-rc0/<br />
  34. 34. Break<br />
  35. 35. Collaboration<br />
  36. 36. Google Apps<br />A set of tools for Email and Collaboration<br />Free for nonprofits<br />www.Google.com/a/NPO<br />
  37. 37. Email w/ Google Apps<br />Use your domain name for email: <br />adam@mynonprofit.org<br />7 GB of storage space<br />Hosted service = email is stored online, accessible from any computer, and BACKED UP!<br />
  38. 38. Email w/ Google Apps<br />Step 1: Register with Google and verify your domain at: www.Google.com/a/NPO<br />Step 2: Change your MX records so email can flow through Google’s servers<br />Step 3: Migrate your existing mailbox to Google using Google Apps Sync for Microsoft Outlook<br />
  39. 39. http://tools.google.com/dlpage/gappssync<br />
  40. 40. Web Browser<br />MS Outlook<br />Online web interface<br />S<br />Y<br />N<br />C <br />Microsoft Outlook<br />
  41. 41. Shared Calendars w/ Google Apps<br />Share calendars internally with staff<br />Schedule meetings<br />Create unlimited “resource calendars” <br /><ul><li>Internal event calendars
  42. 42. Project tracking calendars
  43. 43. Room scheduling calendars
  44. 44. Equipment checkout calendars</li></li></ul><li>Online web interface<br />S<br />Y<br />N<br />C <br />Microsoft Outlook<br />
  45. 45. Mobile Access w/ Google Apps<br />Easy setup to any mobile phone<br />Sync email, calendar, and contacts to your phone <br />
  46. 46. Docs w/ Google Apps<br />Online version of Word and Excel docs<br />Great for creating and collaborating on a document together<br />One version of a doc – no emailing versions back and forth<br />Access anywhere<br />Replace Microsoft Office…?<br />
  47. 47.
  48. 48. Microsoft BPOS $4/user<br />
  49. 49. http://www.microsoft.com/online/transition-center.aspx <br />
  50. 50. Web Meetings <br />OhNo!<br />
  51. 51. Web Meetings <br />
  52. 52. Web Meetings <br />
  53. 53. Presentations: Slideshare.com Sliderocket.com <br />
  54. 54. Youtube.com <br />
  55. 55. www.skype.com<br />
  56. 56. www.FreeConferenceCall.com<br />
  57. 57. www.MeetingWizard.com<br />
  58. 58.
  59. 59. www.surveymonkey.com<br />
  60. 60. www.zolved.com www.join.me<br />Remote Access Tools<br />15<br />
  61. 61. http://Join.Me<br />
  62. 62. www.LogMeIn.com<br />
  63. 63. Mobile Technology<br />IphoneDroid Blackberry<br />
  64. 64. Mobile Technology<br /> Pads &Tablets<br />Playbook<br />Droid<br />Ipad II<br />
  65. 65. “There’s an App for that”<br /><ul><li> Mobile and/or Wifi connections
  66. 66. GPS tracking and locator technology
  67. 67. Less expensive
  68. 68. No boot time
  69. 69. Case Workers, Field work, Assessments</li></li></ul><li>http://www.google.com/mobile/maps/<br />
  70. 70. Quick Wins<br />
  71. 71. Our “No Brainer” list<br />More RAM<br />Laser not Inkjet<br />Shared not Individual<br />Faster Internet is ALWAYS a win<br />Wire… not wireless<br />Push it to the Cloud<br />
  72. 72. Our “No Brainer” list<br />Your Website<br /><ul><li> Web Content Management
  73. 73. Donate Now </li></li></ul><li>http://www.microsoft.com/Security_Essentials/<br />Free Antivirus & Antispyware<br />
  74. 74. chrome.google.com<br />Browsers<br />
  75. 75. Thank You!<br />Mark Shaw – mark@highwayt.org<br />Adam King – adam@highwayt.org<br />

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