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Tools to-simplify march2011

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March 15th Webinar

March 15th Webinar

Published in: Technology
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Transcript

  • 1. Tools to Simplify Your Life – For Small NPO’s
    Mark Shaw Adam King
  • 2. Some Reminders….
    • Mute on…
    • 3. Phone Audio..
    • 4. Enter Audio PIN#
    • 5. (during) #Pin-number#
    • 6. Break
    • 7. Chat and Time for questions (mute off)
  • http://www.SlideShare.net/HighwayT
  • 8. http://highwayt.org/resources
  • 9. http://techguide.npowermichigan.org
  • 10. Today’s Webinar
    Focus on the small nonprofit (Under 10)
    File Sharing – Backups – Security
    Collaboration Tools
    Quick Wins
  • 11. File Sharing
    Backups
  • 12. Popular Approaches to File Sharing and Backups
    External HD’s and Flash Drives
    $
    $
    $
    $
    Windows Workgroup Share
  • 13. Popular Approaches to File Sharing and Backups
    NAS and Other SOHO Devices
    Hosted File Share Services
  • 14. ?
  • 15. http://hwyt.me/WHS4upto10
  • 16. Limited to 10 computers
    Part of the LAN - good performance
    Easy to Manage
    Folder level Security
    Authentication is integrated to Workgroup
    Data Duplication Across Drives (if more drives than 1)
    Phenomenal Image Level Backups
    Automated or Manual Backup
    Restoration OR File level recovery's
    Remote Access
    Reliable
    Available Add-Ins
    External Backup (Amazon s3)
    Antivirus
    Advanced Administration Console
    Others….
    Purchase OR Build your own???
  • 17. Home Server: Console
  • 18. Home Server: Computers & Backup
  • 19. Home Server: Console View Backups
  • 20. Home Server: Discrete File Restore
  • 21. Home Server: Computer Restoration
  • 22. Home Server: Computer Restoration
  • 23. Home Server: User Accounts
  • 24. Home Server: User Accounts
  • 25. Home Server: Shared Folders
  • 26. Home Server: Help
  • 27. Home Server: Add Ins
  • 28. Home Server: Installation Tips
    Consider help with Installation
    Do Updates ASAP
    Usernames and Pwd’s same between Server and PC’s
    Select your Add In’s carefully
    Needs Offline Backup
    Size the HS to your needs
    Size it, Buy or Build
    $250 to $800 Buy
    Number of Drives and Size of Drives
    Processor
  • 29. VAIL
  • 30. Code Name “Vail”
    Beta Released in Q4 2010
    Expected Release in H1 2011?
    Changes
    Based on 64bit 2008 Server
    Drive Extender
    Launchpad & Dashboard
    Better Reliability/Backups
    Better Remote Tools
    Better Media Tools
  • 31.
  • 32.
  • 33. More on VAIL
    Overview Video
    http://www.youtube.com/watch?v=FmnFoI8iqC8
    Blogs etc…
    http://www.mediasmartserver.net/2010/04/26/windows-home-server-vail-overview-and-review/
    http://arstechnica.com/microsoft/news/2010/04/windows-home-server-version-2-goings-into-public-beta.ars
    http://www.wegotserved.com/2010/08/16/windows-home-server-vail-rc0/
  • 34. Break
  • 35. Collaboration
  • 36. Google Apps
    A set of tools for Email and Collaboration
    Free for nonprofits
    www.Google.com/a/NPO
  • 37. Email w/ Google Apps
    Use your domain name for email:
    adam@mynonprofit.org
    7 GB of storage space
    Hosted service = email is stored online, accessible from any computer, and BACKED UP!
  • 38. Email w/ Google Apps
    Step 1: Register with Google and verify your domain at: www.Google.com/a/NPO
    Step 2: Change your MX records so email can flow through Google’s servers
    Step 3: Migrate your existing mailbox to Google using Google Apps Sync for Microsoft Outlook
  • 39. http://tools.google.com/dlpage/gappssync
  • 40. Web Browser
    MS Outlook
    Online web interface
    S
    Y
    N
    C
    Microsoft Outlook
  • 41. Shared Calendars w/ Google Apps
    Share calendars internally with staff
    Schedule meetings
    Create unlimited “resource calendars”
    • Internal event calendars
    • 42. Project tracking calendars
    • 43. Room scheduling calendars
    • 44. Equipment checkout calendars
  • Online web interface
    S
    Y
    N
    C
    Microsoft Outlook
  • 45. Mobile Access w/ Google Apps
    Easy setup to any mobile phone
    Sync email, calendar, and contacts to your phone
  • 46. Docs w/ Google Apps
    Online version of Word and Excel docs
    Great for creating and collaborating on a document together
    One version of a doc – no emailing versions back and forth
    Access anywhere
    Replace Microsoft Office…?
  • 47.
  • 48. Microsoft BPOS $4/user
  • 49. http://www.microsoft.com/online/transition-center.aspx
  • 50. Web Meetings
    OhNo!
  • 51. Web Meetings
  • 52. Web Meetings
  • 53. Presentations: Slideshare.com Sliderocket.com
  • 54. Youtube.com
  • 55. www.skype.com
  • 56. www.FreeConferenceCall.com
  • 57. www.MeetingWizard.com
  • 58.
  • 59. www.surveymonkey.com
  • 60. www.zolved.com www.join.me
    Remote Access Tools
    15
  • 61. http://Join.Me
  • 62. www.LogMeIn.com
  • 63. Mobile Technology
    IphoneDroid Blackberry
  • 64. Mobile Technology
    Pads &Tablets
    Playbook
    Droid
    Ipad II
  • 65. “There’s an App for that”
    • Mobile and/or Wifi connections
    • 66. GPS tracking and locator technology
    • 67. Less expensive
    • 68. No boot time
    • 69. Case Workers, Field work, Assessments
  • http://www.google.com/mobile/maps/
  • 70. Quick Wins
  • 71. Our “No Brainer” list
    More RAM
    Laser not Inkjet
    Shared not Individual
    Faster Internet is ALWAYS a win
    Wire… not wireless
    Push it to the Cloud
  • 72. Our “No Brainer” list
    Your Website
    • Web Content Management
    • 73. Donate Now
  • http://www.microsoft.com/Security_Essentials/
    Free Antivirus & Antispyware
  • 74. chrome.google.com
    Browsers
  • 75. Thank You!
    Mark Shaw – mark@highwayt.org
    Adam King – adam@highwayt.org

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