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The 7 Step Plan For Writing Memos
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The 7 Step Plan For Writing Memos

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How to write business memos in 7 steps (according to LCCIEB)

How to write business memos in 7 steps (according to LCCIEB)

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  • 1. The 7-Step-Plan for writing memos (and letters)
  • 2. Overview: The 7 steps
    • 1: Read the question – What is my task?
    • 2: Decide on layout
    • 3: Identify key facts
    • 4: organise content (sequence)
    • 5: constructing content (paragraphs, styles?)
    • 6: write your memo
    • 7: check your memo for mistakes
  • 3. Writing memos: The layout (Step 2)
    • First write “Memo” as your title in the middle on top of your page.
    • Include “To” (who should get the memo?)
    • “ From” (who sent the memo?)
    • Subject (what is the memo about?)
    • Date
  • 4. MEMO TO: _____________________________________________ FROM: __________________________________________ SUBJECT: _______________________________________ DATE: __________________________________________ _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
  • 5. Content (Step 3)
    • Memos are meant to be read quickly.
    • Therefore, content has to be concise but precise in its message.
    • Mark and note down the important key facts in situation and task – at the moment there is no need to order the items.
  • 6. Organizing content (Step 4)
    • How can you order your items so they convey a logical and precise message?
    • Could you link key points together?
    • Which points should come first, which last?
  • 7. Format of memo
    • Paragraphing?
    • Font?
    • Space between lines?
    • Listings?
    • Other graphic devices?
    • Enclosing something? (more adequate for letters)
  • 8. Checking your letter (Step 7)
    • Check with the task: All relevant points are written? In a logical order?
    • Is style and tone appropriate?
    • Is the layout ok?
    • Can it be read “fluently”?
    • Use dictionary: spelling, grammar
    • Have I copied names, addresses etc. correctly?