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The 7 Step Plan For Writing Memos
The 7 Step Plan For Writing Memos
The 7 Step Plan For Writing Memos
The 7 Step Plan For Writing Memos
The 7 Step Plan For Writing Memos
The 7 Step Plan For Writing Memos
The 7 Step Plan For Writing Memos
The 7 Step Plan For Writing Memos
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The 7 Step Plan For Writing Memos

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How to write business memos in 7 steps (according to LCCIEB)

How to write business memos in 7 steps (according to LCCIEB)

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  • 1. The 7-Step-Plan for writing memos (and letters)
  • 2. Overview: The 7 steps <ul><li>1: Read the question – What is my task? </li></ul><ul><li>2: Decide on layout </li></ul><ul><li>3: Identify key facts </li></ul><ul><li>4: organise content (sequence) </li></ul><ul><li>5: constructing content (paragraphs, styles?) </li></ul><ul><li>6: write your memo </li></ul><ul><li>7: check your memo for mistakes </li></ul>
  • 3. Writing memos: The layout (Step 2) <ul><li>First write “Memo” as your title in the middle on top of your page. </li></ul><ul><li>Include “To” (who should get the memo?) </li></ul><ul><li>“ From” (who sent the memo?) </li></ul><ul><li>Subject (what is the memo about?) </li></ul><ul><li>Date </li></ul>
  • 4. MEMO TO: _____________________________________________ FROM: __________________________________________ SUBJECT: _______________________________________ DATE: __________________________________________ _____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
  • 5. Content (Step 3) <ul><li>Memos are meant to be read quickly. </li></ul><ul><li>Therefore, content has to be concise but precise in its message. </li></ul><ul><li>Mark and note down the important key facts in situation and task – at the moment there is no need to order the items. </li></ul>
  • 6. Organizing content (Step 4) <ul><li>How can you order your items so they convey a logical and precise message? </li></ul><ul><li>Could you link key points together? </li></ul><ul><li>Which points should come first, which last? </li></ul>
  • 7. Format of memo <ul><li>Paragraphing? </li></ul><ul><li>Font? </li></ul><ul><li>Space between lines? </li></ul><ul><li>Listings? </li></ul><ul><li>Other graphic devices? </li></ul><ul><li>Enclosing something? (more adequate for letters) </li></ul>
  • 8. Checking your letter (Step 7) <ul><li>Check with the task: All relevant points are written? In a logical order? </li></ul><ul><li>Is style and tone appropriate? </li></ul><ul><li>Is the layout ok? </li></ul><ul><li>Can it be read “fluently”? </li></ul><ul><li>Use dictionary: spelling, grammar </li></ul><ul><li>Have I copied names, addresses etc. correctly? </li></ul>

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