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AIESEC Poland MCVP 1314 booklet
 

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    AIESEC Poland MCVP 1314 booklet AIESEC Poland MCVP 1314 booklet Document Transcript

    • AIESEC POLANDMember CommitteeVice President 13/14 APPLICATION BOOKLET 1
    • Table of content:1 MCVP General Role .................................................................................................................. 42 General Information about the opportunity ................................................................................ 63 Information about Working Conditions....................................................................................... 74 Requirements of the compendium ............................................................................................. 85 Proposed Structure for MC 2013/14 .......................................................................................... 96 Functional Profiles Roles ......................................................................................................... 107 Election and selection process ................................................................................................ 138 Information for Internationals ................................................................................................... 159 Additional information .............................................................................................................. 1610 Questions ............................................................................................................................. 17 2
    • Warsaw, 21st of December 2012Dear AIESEC in Poland,Dear Candidates,We are living in exceptional times. Times of changes, growth and innovation. Times when Leadersare expected to be fast in taking decisions, to be brave enough to cause the positive change, to bemotivating and inspiring for others to make sure that AIESEC in Poland is dived in one commondirection.Releasing this application brings the spark of excitement and happiness. It brings the beginning ofa new times, together with continuity, for AIESEC in Poland, it marks the first step of a new MCTeam coming up, getting ready to lead our country to realization of our ambitions and to contributeto greatness of AIESEC in Poland.Today AIESEC in Poland needs strong leaders, who are strong enough to lead our organization tosuccess, to lead our members in one direction, to make AIESEC in Poland one united country.We wish you best of luck!AIESEC in Poland National Team 2012/2013MC Shakers- Move Act Achieve 3
    • General profileEach team needs a broad expertise of all functional areas. That is why MC team consist of people withdifferent experience and background. Those people are the individuals with different characters.Working in MC team is long-term commitment, this is expected that the candidate will show the rightattitude, understanding and passion for the role and AIESEC.Being in National Team means to be a team player, open mind, well organized and have a holisticview not only on things connected with AIESEC, but also connected with current trends and society /cultural issues from all over the world.It is a big challenge to lead the whole organization in one direction through the whole term and also tobe a leader for all members from AIESEC in Poland. Each MC member is responsible for the team.Every action one is taking has to think about the team good and good of AIESEC Poland.1 MCVP General Role  Ensuring alignment of all of our actions with the AIESEC WAY  Ensuring Organizational MoSes realization by being Strategic Body  Ensuring accountability and legality of our actions  Ensuring alignment and realization of global and national direction and strategies  Ensuring sustainability of the Organization  Representation of AIESEC in Poland in the network and external environment 4
    • General JD of MCVP:  Setting Functional Direction  Realization of objectives around Measure of Success  Functional Analysis and Research  Launch and Execution of Functional Initiatives and Programs  Leading Functional Development & Consultancy  Commission Education and Management  Developing cooperation with other countries  Contribution and participation in global initiatives  Participation in Local Committees Coaching  More specific information will depends on coaching strategy for the term  Developing and Participating on National Conferences  Agenda creation  Conference Management  Training and facilitation  Leading and Participating in MC ProjectsGeneral Skills  Planning and Prioritizing  Project management  Ability to work online  Presentation skills  PC, Internet user skills  Facilitating skills  Training skills 5
    • 2 General Information about the opportunity AIESEC Knowledge:National Perspective: Global Perspective:  Current State of AIESEC in Poland  The AIESEC Way  Poland ambitions 2015  BHAG & AIESEC 2015  National focus and direction  Global focus and direction  AIESEC in Poland Compendium  General history of AIESEC  History of AIESEC in PolandKey learning points:  Competencies and skills development  Professional development  Development in the area  Strategic thinking and planning skills development  Deep understanding of the organization and its realityOpportunities after:  MCP  International MC  Internship  Global Coordinator 6
    • 3 Information about Working Conditions  Timeline Official beginning of the term The 1st of July 2013 Official end of the term The 30th of June 2014 Individual Transition Process Middle of February 2013 National Team Transition Middle of May 2013 Moving to MC House Middle of May 2013MCVP Team TransitionMCVP transition starts in February and will be scheduled on individual agreements between:MCP, MCPe, MCVP, MCVPe. Individual Transition should be finished till the middle of June 2013.National Team TransitionNational Team transition starts in the middle of May 2013, in Marki, in Pink House.You should complete your transition in Local Committee till this date because there will be nopossibility to get days off during transition time. All positions and roles are required to take part inNational Team Transition.  Payments and cost coverageThe salary of MCVPs is 1000 PLN (around 250 Euro). The salary is enough to live, assuming you keepcontrol over your monthly expenses.Expenditures connected with International Congress, statutory conferences, meetings and team daysare covered.Accommodation and basic living stuff is provided. 7
    • Costs of work and travels for part time positions are covered (within the budget set at the beginning ofthe term).  Conferences to attend during Transition Process: President Development Seminar(PDS) 8-10th of February 2013 Team Days In the beginning of February MultiTO 7-10th of March 2013 Xpros 10-17th of April 20134 Requirements of the compendium  You need to be a member of AIESEC in Poland.  International Candidates can apply if they are a member of AIESEC in other country.  Candidates to Member Committee need to have English exam passed on at least level B in AIESEC scale. It can be proved by a certain certificate according to AIESEC in Poland regulation past during General Assembly in September. Please bring proper document with you to the General Assembly.Go to Chapter III of National Compendium to read more about elections to Member Committee. 8
    • 5 Proposed Structure for MC 2013/14Managers Structure:MCVP ER:  Account Manager  Account ManagerMCVP Operations:  IM ManagerOther positions for MC Managers as well as National Support Team structure will bedecided after the elections of new MC Team (MCP+MCVPs). 9
    • 6 Functional Profiles Roles  Finance  Ensuring financial accountability of our association  Supporting other areas in legal and financial aspects of decision making process  Managing financial resources in order to secure growth and sustainability of our organization.  Ensuring that obligations set by domestic and organizational law are being fulfilled  External Relations  Ensuring financial sustainability of MC (revenue side)  Selling organizational product portfolio among National Partners  Managing National Partnerships and MC companies  Ensuring ER products delivery  Communication  Expanding physical and virtual penetration of brands  Increasing the number of potential AIESEC customers and supporters  Managing of AIESEC brand and subsidiary brands  Stakeholders relations through PR management  oGCDP  To drive the achievement of AIESEC 2015 oGCDP Ambition at all levels in AIESEC in Poland.  To lead and implement strategies for goal achievement of oGCDP and ensure that every growth strategy implemented includes the perspective of Organizational essence alignment, Customer Experience, and Human Resource Management, in synergies with other areas. 10
    •  Network connection and collaboration management (both international relations and national cooperation and consultancy). Ensuring compliance of oGCDP processes with formal and legal requirements both internally (XPP) and externally. iGCDP To drive the achievement of AIESEC 2015 iGCDP Ambition at all levels in AIESEC in Poland. To lead and implement strategies for goal achievement of iGCDP and ensure that every growth strategy implemented includes the perspective of Organizational essence alignment, Customer Experience, and Human Resource Management, in synergies with other areas. Network connection and collaboration management (both international relations and national cooperation and consultancy). Ensuring compliance of iGCDP processes with formal and legal requirements both internally (XPP) and externally. oGIP To drive the achievement of AIESEC 2015 oGIP Ambition at all levels in AIESEC in Poland. To lead and implement strategies for goal achievement of oGIP and ensure that every growth strategy implemented includes the perspective of Organizational essence alignment, Customer Experience, and Human Resource Management, in synergies with other areas. Network connection and collaboration management (both international relations and national cooperation and consultancy). Ensuring compliance of oGIP processes with formal and legal requirements both internally (XPP) and externally. iGIP To drive the achievement of AIESEC 2015 iGIP Ambition at all levels in AIESEC in Poland. To lead and implement strategies (including sales strategy!) for goal achievement of 11
    • iGIP and ensure that every growth strategy implemented includes the perspective of Organizational essence alignment, Customer Experience, and Human Resource Management, in synergies with other areas. Network connection and collaboration management (both international relations and national cooperation and consultancy). Ensuring compliance of iGIP processes with formal and legal requirements both internally (XPP) and externally. Talent Management Driving the achievement of AIESEC 2015 TMP and TLP Ambition at all levels in AIESEC in Poland. Setting the direction and strategies for Talent Management area, taking into consideration the role of HR in generating the organizational goals Aligning TMP and TLP strategies with Organization needs to ensure proper talent capacity for the Organization, to drive growth of Exchange area in AIESEC Poland Ensuring high quality, diverse and customized experiences for our members Creating and executing the strategy for building sustainable long term membership and leadership development Operations ELD Programs Process Optimization & Long-Term Evolution Product Development based on Customer Feedback Coordination of the ELD responsibles - boosting synergies and ensuring the coherence of the ELD direction (MCVPs: iGIP, oGIP, iGCDP, oGCDP, TXP + IM&Comm manager) Expanding the Scope of AIESEC XP (including ensuring the connection between ELD and EwA) Ensure the synergy between the ELD responsibles and the LCD together with VP OD 12
    •  Organizational Development  Defining and delivery of Local Committee Growth Model to ensure the achievements of organizational growth and alignment of local strategies with national direction  Expansion Strategy Management to increase physical reach of the organization  Performance and health monitoring of organization in order to provide sustainable growth  Providing education system in the organization aligned with national strategy and supporting growth in ELD Programs7 Election and selection process  Important Dates Application DDL 18th of January 2013, 24:00 GMT + 1 General Assembly Presentation 23rd of January 2013 General Assembly Q&A 23rd of January 2013 Assessment Center 24-25th of January 2013 Interviews(with MCPc, MCPe, VP TM, VPc) 26-30th of January 2013 Individual interviews(with MCPe) 30-31st of January 2013 Final Decission 2-3rd of February 2013Vice Presidents and Finance Director are selected by MCP elect after getting vote ofconfidence during General Assembly on 23rd of January 2013.Candidates are allocated to certain positions by the Member Committee President electaccording to individual talents and capabilities. 13
    •  What should be included in application form ? Your CV: Give us the all important information we need to know about you, your AIESEC career, other jobs you have had, your contact details etc. You can use a maximum of two (2) page to create your CV. Your Motivation Letter: Introduce yourself to potential members of AIESEC in Poland and explain why are you standing to become MCVP, and why are you suitable for the position. Endorsement Letters: Collect two (2) endorsement letters with contact details of authors and references (contact detail) to another 2 people, with whom you worked with. General Questions: These 3 questions should not take more than 2 pages. Functional Questions: You have to choose and answer 5 functional questions (in each area there are 4 questions so you have to choose more than one area). You have a maximum of 7 pages to answer these questions. Scan of English certificate (not required for applicants who are native English speakers) 14
    • 8 Information for Internationals  PolandPoland is the largest of the East European countries whichjoined the EU in May 2004.Poland is comparable in size to Italy or Germany and withpopulation of approximately 39 million it ranks among themost influential and remarkable countries in Central andEastern Europe. Poland is a stabledemocracy with a truly fascinating history, great cultural heritage and several areas of outstandingnatural beauty. AIESEC in Poland is one of the leading countries in the AIESEC network beingpresent in Poland for 41 years. Located in 16 cities aims to make the needed change engagingand developingyoung people all across the country. For years AIESEC in Poland has been provider of bothincoming and outgoing eXchanges almost equally. We are focused on realizing Ambition 2015willing to collaborate with other entities to learn and grow together AIESEC in Poland in 2012:  1915 exchange realizations(GIP & GCDP)  580 GIP realizations (252 IC & 328 OG)  1335 GCDP realizations (860 IC & 475 OG)  2198 TMP & TMP (TMP 1522 & TLP 676)  18 LCs + 2 expansions  Global No. 2 in OG GIP experiences  Global No. 5 in IC GIP experiences  Global No. 4 in IC GCDP experiences  Global No. 8 in OG GCDP experiences  No. 1 in CEE Region in all of programs  Positions opened for international candidates* (Due to internal regulations, the rest of positions are opened only for polish candidates)  MCVP OD  MCVP OP 15
    •  MCVP TM  MCVP iGIP  MCVP oGIP  MCVP iGCDP  MCVP oGCDP  Election and selection processThe process for internationals including the timelines will look the same in comparison with polishcandidates besides Assessment Center. Information about the form and date of AssessmentCenter will be sent after receiving the application form from the candidate. Virtual presence atGeneral Assembly and Interviews is mandatory.9 Additional informationSubmit your application with attachments till 18th of January 2013, 24:00 GMT+1 to:MCP: dawid.bychawski@aiesec.pl, MCVP TM: magdalena.ciesielska@aiesec.pl and (new electedMember Committee President). Send the .zip/.rar file with all documents with the your name:“MCVP_Jan_Nowak_Poland.zip”.We expect six PDF files (CV, Motivations Letter, 2 Endorsements letters, Scan of EnglishCertificate and General & Functional Questionnaire with answers to questions). You can createyour own design (graphic style and color usage).Make sure you create a separate file for each document.You will receive confirmation within 24 hours.If you have any questions about the application process, please contact:Dawid (MCP) at: dawid.bychawski@aiesec.plMagdalena (MCVP TM) at: magdalena.ciesielska@aiesec.pl 16
    • 10 Questions  General Questions 1. What does “The AIESEC Way” mean to you? Considering what is The AIESEC Way, what should be the role of MC? Take into consideration generation changes we can observe in the World. 2. What are the main challenges to realize Ambition 2015 in AIESEC in Poland right now? List and describe those challenges. 3. What are the characteristics of a perfect team player? Which of those characteristics you already have and what needs improvement?  Finance 1. Assess current financial model of our organization. What changes would you like to propose to ensure growth of ELD programs? How those changes will influence on our sustainability? 2. What are the main challenges in finance resources management for our organization on both local and national level. What kind of tools or strategies can we implement to improve it? 3. How the role of the finance subsystem should evolve to make it more supportive towards other areas? How its work can be more strategic? 4. Please describe solutions that AIESEC in Poland can introduce in order to avoid future problems with our accountability.  External Relations 1. Analyze the following areas (Account management of National Partners, Delivery of national ER products, Sales of organizational product portfolio among national partners) and asses the progress in each of them. Give two suggestions how we can improve them in 2013/2014 term. 2. How can we converse more stakeholders of Career Days and Youth to Business Forum to ELD programs ? (Both Companies and students) 3. What should be two priorities of each of following products we offer: Career Days, Program Ambassador, Y2B, Company Day. List all strategies that will allow us to achieve those priorities. 17
    • 4. Please describe three crucial synergies between MCVP ER and other functions in MC and list 2 strategies how to improve each synergy. Take into consideration role of ER in terms of ELD programs ? Communication1. What different types of experiences do you see AIESEC in Poland offering to young people in 2015?How should we communicate them to the external public in a clear and consistent way? Please be specific.2. If you were the responsible for the EwA phase, what would like to do? Put a goal of people engage with AIESEC and propose how they are going to be pipeline availability for ELD programs. Describe desired strategy for EwA for @ PL for the next term.3. Analyze current performance in Communication area (strengths and weaknesses). According to that and upcoming tendencies name 3 main focuses for communication area in term 2013/14.4. Explain what strategies would be needed from Communication side in order to support Employer Branding and Talent Development products. How would you ensure the presence and delivery of micro experiences in these products? oGCDP1. What should be the growth strategies of oGCDP program in order to achieve Ambition 2015? Please keep in mind program bottlenecks as well as external and internal (global) trends. Include the perspective of the Customer Experience and HR management. Think of at least 3 strategies.2. Based on your previous answer, how would you implement these strategies? What are the results expected? Please create milestones for your term 2013-2014 and why did you choose to have these activities in your term?3. Please analyze current GCDP EP Delivery Flow. What changes in GCDP EP Delivery flow would you propose? What kind of influence would these changes bring for delivery time?4. What are the main challenges to ensure the off-peak enhancement and Q3 growth in oGCDP in AIESEC in Poland? Please propose at least 3 solutions/strategies to realize our plans for 2013/2014 term. iGCDP1. What should be the growth strategies of iGCDP program in order to achieve Ambition 2015? Please keep in mind program bottlenecks as well as external and internal (global) 18
    • trends. Include the perspective of the Customer Experience and HR management. Think of at least 3 strategies.2. Based on your previous answer, how would you implement these strategies? What are the results expected? Please create milestones for your term 2013-2014 and why did you choose to have these activities in your term?3. Identify 3 key trends that are shaping Polish external environment. How can we use these trends in impact-driven growth of iGCDP? Propose 3 initiatives.4. 4. Considering the current state of iGCDP in AIESEC in Poland, what will be your strategy in order to help GCDP projects to be self-funded? oGIP1. What should be the growth strategies of oGIP program in order to achieve Ambition 2015? Please keep in mind program bottlenecks as well as external and internal (global) trends. Include the perspective of the Customer Experience and HR management. Think of at least 3 strategies.2. Based on your previous answer, how would you implement these strategies? What are the results expected? Please create milestones for your term 2013-2014 and why did you choose to have these activities in your term?3. Please analyze current GIP EP Delivery Flow. What changes in GIP EP Delivery flow would you propose? What kind of influence would these changes bring for delivery time?4. In the term 2013/2014 the goal for IT Sub-product is 200 GIP EP Realizations. What kind of strategy would you implement to realize that goal? iGIP1. What should be the growth strategies of iGIP program in order to achieve Ambition 2015? Please keep in mind program bottlenecks as well as external and internal (global) trends. Include the perspective of the Customer Experience and HR management. Think of at least 3 strategies.2. Based on your previous answer, how would you implement these strategies? What are the results expected? Please create milestones for your term 2013-2014 and why did you choose to have these activities in your term?3. Please evaluate MC initiatives around iGIP program in 2012 year. Take into consideration 11-12 and 12-13 term. What was good and what should be improved in order to ensure growth in this exchange program? 19
    • 4. What is the future of AIESEC University project in 2013-2014? What should be general direction of development and management in this project? Talent Management1. What should be the growth strategies of TMP and TLP programs in order to achieve Ambition 2015? Please keep in mind program bottlenecks as well as external and internal (global) trends. Think of at least 3 strategies.2. Assess the development of Talent Management processes during this term. Define the bottlenecks that we can still see in AIESEC Poland and list all the solutions and ideas that would improve TM processes in the future.3. What is the role of Talent Management area if we take into consideration organizational goals realization and AIESEC Poland growth ? What kind of strategies and can you propose to support GIP and GCDP programs in the next term ? Think of at least 3 of them.4. How will you ensure leadership pipeline and succession management in whole AIESEC Poland? What kind of tools and initiatives will you undertake in order to ensure proper membership and leadership development within whole country ? Operations1. Please analyze the biggest strengths and bottlenecks of our current exchange delivery model. Please take into consideration our customers feedback.2. What are the main challenges to realize Ambition 2015 in AIESEC in Poland right now? What should be the general direction of all ELD programs in 2013/2014? What are needed connections/initiatives between GIP, GCDP, TMP & TLP programs in order to ensure Ambition 2015 realization?3. How would you implement global recommendations towards ELD programs evolution to AIESEC in Poland?4. What is the role of Talent Capacity in GIP&GCDP Growth? How will you ensure the coherence between TXP and GIP&GCDP strategies? What is missing right now? Organizational Development1. Assess the level of Local Committees development in AIESEC Poland, identify the bottlenecks and define solutions that will ensure growth of ELD Programs.2. Describe the new LC coaching system that will ensure achievement of Measures of Success by Local Committees and alignment of their strategy with national direction. 20
    • Do you see any possibilities to align the coaching strategy with clustering system in AIESEC in Poland? 3. What should be the role of expansions run in AIESEC in Poland? What challenges do you see in implementation of Expansion Strategy? 4. Evaluate Education Conference Cycle in AIESEC Poland. What changes will you recommend to adjust it both to Local Committees needs and recent changes in the organization. Good Luck AIESEC in Poland National Team 2012/2013MC Shakers- Move Act Achieve 21