Table of Contents
Introduction ................................
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Features ................................
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3
Requirements................................
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System Overview ................................
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Environment................................
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Security................................
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Technologies Employed ................................
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Conclusion ................................
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Documentum eConnector for Novell GroupWise
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Introduction
The eConnector enables the users to store and retrieve their emails &
documents in the form of text messages to and from the Documentum
repositories. eConnector provides the user with an efficient and reliable
method to manage the message archiving.
Users can safeguard their email assets, maintain the accountability of their
corporate communications, and manage their email storage costs. The
Users can leverage the existing message archiving system with the help of
Documentum eConnector. With Documentum eConnector, users can get
fast access to archived emails, enabling quick email location and recovery.
Features
eConnector brings the power of data management to email message
archiving. Beyond meeting the risk-related issues of compliance,
governance, and discovery, message archiving systems can also provide
important financial and operational benefits; reducing the time to retrieve,
save and search documents by integrating into the GroupWise Mail client.
It enhances Novell GroupWise Client with the following features:
Enabling to store/retrieve email messages and associated metadata into the
Documentum Docbase and facilitating them with a choice to store/retrieve
them into/from a virtual document hierarchy.
Harnessing a powerful full-text search engine to give complete access to your
messages and attachments
Reducing email server stress and bottlenecks by classifying and migrating
messages and attachments.
Enabling quick, easy and accurate search of messages and
attachments from Documentum Docbase
Eliminating the need for maintaining individual backups of their mails.
Minimizing the risk of Data loss as all mails are archived in the Documentum
Docbase
Providing integrated security by providing authenticated usage
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Documentum eConnector for Novell GroupWise
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Requirements
Product Type Notes
A multi-featured product
that provides access to the
Documentum Content Server
Server data and content files that
5.x
constitutes a Docbase™.
Netware Server to support
the GroupWise
Novell Server 6.0 SP4 Server
Environment
Microsoft Windows NT 4.0 / Server /
OS for servers / clients
Microsoft Windows 2000 Client
Premier communication
and collaboration of the
Novell GroupWise 6.5 Server
Novell enterprise™
solution family
Application on clients side
that enable managing and
Novell GroupWise Client 6.5 Client maintaining essential
communication and
collaboration services
To communicate with
Novell Client 4.9x
Client Novell environment
Supports integration with
standard desktop
applications like
Desktop 5.x Client
GroupWise with
Documentum Server
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Documentum eConnector for Novell GroupWise
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System Overview
Documentum e-Connector is a comprehensive system that enables the user
to collect, organize, retain and retrieve email messages/attachments with
more ease. Documentum eConnector helps organizations monitor email
content to ensure compliance with government regulations and corporate
policies.
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Documentum eConnector for Novell GroupWise
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Environment
The Work environment consists of Documentum Content Server;
GroupWise email clients, Novell Server and Database Server connected to
each other through a network. There is no direct interaction between the
Content Server and Novell GroupWise. eConnector acts as a bridge
between the Content Server and Novell GroupWise. These emails and
attachments are stored and retrieved to and from Documentum Docbase
via eConnector.
Storing/Retrieving
G r o u p W i s e c l i e n t u s e r s l o g i n t o t h e c l i e n t S e r v e r v i a domain
authentication. Prior to importing or exporting emails and/or attachments
to/from the Documentum Docbase, the user is asked to authenticate with
the Content Server. Upon clicking the save button after selecting the
emails optionally with attachments, the selected data is extracted by the
Documentum eConnector from the GroupWise client and sent to the
Content Server. Documentum Content Server stores the data into the
Docbase.
Retrieving the data is done with a comprehensive search feature supported
by a rich text-search feature in the application. The users can browse
through all the verticals of the cabinets and folders and retrieve the
required documents.
Virtual Documents
Data can be stored as Simple Documents or Virtual Documents. If an
email is being stored into the Docbase as a Virtual Document, then all the
related attachments are treated as child documents.
The users can add an attachment to their emails. The attachment(s) are
retrieved from Documentum Docbase Server. The document(s) is selected
from a specific folder or a cabinet with the help of a comprehensive search
feature. To attach the documents, eConnector extracts the documents from
the Docbase. To attach a Virtual Document, the user has an option to
select any of the following:
Attach a main document only
Attach a child documents only (if any)
Attach both the documents.
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Documentum eConnector for Novell GroupWise
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Security
Data security is a critical consideration for enterprise content management
application, all the users accessing the content in Documentum Docbase
have to authenticate by inputting their user names and passwords, and the
Content Server does not store the password. The content needs to be
protected against unauthorized access both from inside and outside the
organization. The content infrastructure therefore needs to provide robust
security for all content applications. At the same time the content in the
repository has to provide granular yet easy to apply control for users'
access privileges.
The content management platform is one of the most secure content
management environments. Security and access control are inherent to
Documentum Content Server – core of all of our applications.
Documentum enables a highly granular set of access privileges for access
control, which organizations can apply to any object such as read, relate,
version, write, and delete As a result, our customers can easily ensure that
users have the appropriate level of access to any cabinet, folder, document
set, single document, or document part.
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Documentum eConnector for Novell GroupWise
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Technologies Employed
DFC
Documentum Foundation Classes (DFC) is an object-oriented application
programming interface (API) and framework for accessing, customizing,
and extending Documentum functionality. Documentum has implemented
DFC as a set of Java interfaces and implementation classes. DFC also
provides the Documentum Java-COM Bridge (DJCB) to make the
interfaces available in Microsoft’s Component Object Model (COM).
You can use DFC in any of the following ways:
Access Documentum functionality from within one of your
company’s enterprise applications.
Customize or extend Documentum products.
Write a method or procedure for Content Server to execute as part
of a workflow or document lifecycle.
The core of DFC is a set of Java classes, but it includes other elements like
Shared libraries to support DFC functionality
A type library for accessing DFC via COM from Visual Basic or
Visual C++
DFC runs on a Java virtual machine (JVM), which can be on:
The machine that runs Content Server
A middle-tier system
An end user’scomputer
Java-COM Bridge
A Java-COM bridge makes Java classes (the building blocks of DFC)
available to programs that use the Microsoft Component Object Model
(COM). Programs, written in Visual Basic or C++ normally use COM.
The Documentum Java-COM Bridge (DJCB) allows DFC to use up-to-
date versions of Java. The DJCB allows COM programs to take advantage
of Java interface inheritance. On Windows systems, the DFC installer
installs the DJCB. Instead, the installer offers you the option of installing
an installer for the PIA.
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Documentum eConnector for Novell GroupWise
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C3PO
GroupWise C3PO (Custom 3rd Party Object) is an OLE COM Server
object that is used to extend the GroupWise environment. The extensions
take various forms, ranging from implementing custom record types
(objects) in the GroupWise data store to modifying the GroupWise
browser or toolbar functionality. A C3PO can be developed by using C++,
Delphi, or Visual Basic.
Conclusion
eConnector is an application that acts as an interface between the
Novell GroupWise client and the Documentum Content Server. It
enables GroupWise users to store and retrieve their work from a
secure and centralized location.
It enables for quick, easy and accurate search of messages and
attachments from the centralized location making the message
archiving more transparent and efficient.
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