DocTraffic -Digital Invoice Management System

DocTraffic - Digital Invoice Management System (DIMS) DocTraffic - Digital Invoice Management System (DIMS) is an automated & integrated workflow based solution for processing paper based invoices right from scanning, capturing metadata, storing in database, distribution, control and collaboration of data for enterprise need. Paper invoices are scanned in mass volume through high speed scanners and are stored as files in file server with a predefined naming convention The scanned files can be alternatively viewed through DIMS to check for scan quality before processing for metadata capturing Store in OCR & SharePoint Document Approval Task History Metadata Search Document Scanning Workflow & Auditing Capture Library Custom Scanning & OCR Component Built by Verinon

DIMS – Process Flow

Invoice Capturing & OCR Using DIMS the scanned documents (files) can be retrieved for further processing i.e. OCR to capture metadata The DIMS would display a report of the quality of scanned documents and places them in three different categories (1) Valid Documents (2) Valid but with missing information and (3) Invalid documents (invoices) The metadata of the valid documents is automatically stored in database The Officer can sign-in and view all the invoice information on the left screen. If any incorrect invoice data exits that will be sent back for Re-OCR (Rows shown in orange color). The document can be viewed before setting the status for Re-Scan by clicking on the link (File Name) of the rows.

Scanning Validation The Supervisor on signing in, receives the Re-OCR (Re-Scan) list which have been rejected by document approval Officer. He therefore can re-assign the job to the Operator and updates the Re-Scan status. Re-scan Status Report

Storing Documents In SharePoint Library The scanned invoices are exported into SharePoint Server as document library where they can further be controlled and configured for workflow process based on predefined business process Search invoices as well as metadata is enabled through and inbuilt and integrated yet powerful document & content search system called ‘DocSearch’ module.

Invoice Workflow Management Different workflows can be attached to the documents in the document library for further process of tasks on the documents Workflow based collaboration of invoice data is enabled through Windows SharePoint Services as displayed above.

Approval Process and Validations Viewing of digitized invoices as well as data from the invoices can be strictly controlled through a highly secured configuration mechanism

Task History and Auditing

Search & Retrieval of Documents

Who should use… Education & Pharmaceuticals Healthcare Academia Finance Banking Insurance Retail Consultancy Manufacturing Government Utilities Virtually any Industry Or Business Unit needs Business Process Automation, Digitization, Automated Search of paper documents to have Paperless Office

Worldwide Support Asia Pacific HQ Illinois (Corporate HQ) Suite 402, 403 & 404, 4th Floor, Saptagiri Towers 3395 North Arlington Heights Road Begumpet, Hyderabad, A.P., India 500016 Arlington Heights, IL 60004 Tel: +91.40.66484141 Email: sales@verinon.com Tel: 847.577.5256, Fax : 847.577.5905 Toll Free: 800.716.8418 Singapore Email: info@verinon.com #10-01/03 Apex Tower Singapore, 079905 New Jersey Tel: +65.62228897, Fax: +65.62224749 1098 Stelton Road Email: sg@verinon.com Piscataway, NJ 08854 Tel: 732.985.0594, Fax: 732.985.0595 Malaysia (MSC Status Company) Email: info@verinon.com Suite 3B-5-6. Level 5, Block 3B, Plaza Sentral Jalan Staten Sentral 5, Kuala Lumpur, Malaysia 50470 South Dakota Tel: +60.32260.3423, Fax: +60.32260.6424 300 N. Dakota Ave, Suite 303 Email: my@verinon.com Sioux Falls, SD 57104 Australia Tel: 800.716.8418, Fax: 800.420.5839 Level 17, 201 Miller Street Email: info@verinon.com North Sydney 2060, Australia Tel: +61.02.8923.2640, Fax: +61.02.8923.2525 Wisconsin Email: au@verinon.com 200 South Executive Drive Suite 101, Brookfield, WI 53005 UK (European Headquarters) Tel: 800.716.8418, Fax: 800.420.5839 252-256 Kings Road, Berkshire House Email: info@verinon.com Reading, Berkshire, UK RG1 4HP Tel: +44.118.951.9522, Fax: +44.118.951.9523 Email: uk@verinon.com

DocTraffic -Digital Invoice Management System

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