D cSearch Digital Document Search Made Easy
www.verinon.com
Scanning
The paper-based documents
are scanned to become electronic
files.
Storing
DocSearch is a powerful web based, integrated & out
These electronic files are processed
of the box document Scanning - Storing - Searching &
and stored in a structured system.
Retrieving system. Designed for higher efficiency and
productivity to handle virtually large volumes of paper
forms or documents of any organization irrespective of
size that have a compelling need to digitize, store,
retrieve and process paper based documents. Retrieving & Searching
These electronic documents can be
searched and retrieved by using
a powerful search & retrieving
mechanism.
URL: www.verinon.com, Email: sales@verinon.com

D cSearch
Digital Document Search Made Easy
Product & Services Description
Verinon's Solution
DocSearch With little or no disruption causing to the existing
Digital Document Search Made Easy business processes along with a justifiable
technology investment strategy, Verinon provides a
cost effective & highly efficient electronic document
In any business, there's typically an unrecognized
search solution called DocSearch.
cost involved in operating and maintaining a paper-
based filing system. Although companies realized to
DocSearch provides a value based digitization
go green by making their offices paperless but it
solution that yields an impressive return on
was proved that paper is inevitable and they have to
investment (ROI) and helps business houses
continue using paper in many areas of their daily
leverage technology that was untapped thereby
work. However, realizing the fact that paper
increasing organizational productivity, adding value
documents are vulnerable to various factors like
proposition, optimizing enterprise efforts for
theft, redundancy, misuse, destruction, information
leakage, aging etc. and above all posing a big smarter business results
storage overhead - companies are strategically
About DocSearch
compelled to move towards digitizing their vital
paper documents for storing, retrieving and
Ø
DocSearch™ is a powerful web-based system
searching securely with ease.
integrated for out of the box Scanning, Storing,
Searching and Retrieving documents.
Digitizing means- it is the practice of converting
Ø
Designed for higher efficiency and productivity to
paper-based documents into electronic files.
handle virtually large volumes of paper forms or
documents of any organization irrespective of
The means and merits of digitization can be
size that have a compelling need to digitize,
achieved as below:
store, retrieve and process paper based
Ø
Scanning - The paper-based documents are documents efficiently.
scanned to become electronic files. Ø
The digitized documents can therefore be
Ø - These electronic files are processed and
Storing accessed and retrieved within seconds for future
stored in a structured system. references or can be retained for archival
Ø
Retrieving & Searching - These electronic purposes thereby leveraging the benefits of
documents can be searched and retrieved by digital e-document processing technology.
using a powerful search & retrieving mechanism. Ø
The content within the documents can be
accessed on a fly in seconds with an in-built
Paper Documents – Productivity & Cost powerful full-text search mechanism
Overhead Facts Ø
The Document Database can be used to share
documents in digital form amongst a controlled
A research from Coopers & Lybrand says -
group of people with secured parameters.
“Companies spend $20 in labor to file a document,
$120 in labor to find a misfiled document, and $220 DocSearch™ helps virtually any organization by
in labor to reproduce a lost document”
leveraging the digital revolution to transform paper
based document content to store, search and
“The Average Company spends £11 to file a
retrieve digitally and hence which can be relied
document, and £67 to find a misfiled document.
Meanwhile 7.5% of all documents get lost, 3% get upon as a de-facto document processing capability
misfiled, and an average professional spends 50% to yield higher ROI.
of their time looking for information” – Gartner
Group Architecture
“In an independent study to compare digital
document systems with manual systems, a team of
people looked manually for 20 documents from a
sample of 20,000. After 67 hours they found 15” –
Price Waterhouse.
URL: www.verinon.com, Email: sales@verinon.com

D cSearch
Digital Document Search Made Easy
Product & Services Description
üfeatured Administration Module provided
Functionality Fully
for configuring user & group privileges
The four steps involved in Digitizing & Searching ü scalable for enterprise wide use
Highly
Paper Documents with DocSearch are shown below: ü storage based document processing
Optimal
ü
Designed for high speed document search and
retrieving needs
ü
Easy document naming convention to
accommodate future expansion challenges in
Scanning Storing Retrieving Searching
locations or units
ü
Structured view of Document Origin
Scanning
The paper documents are scanned manually using Technical Data
an affordable and cost effective high speed scanner
Ø
DocSearch works with average internet speed
(for better productivity). These scanned documents
(digital images) are processed and stored in File that is less than 64 kbps. However for better
Repository. results, recommended specification is 128 kbps
or higher for better performance.
Storing
Ø specification of documents - from File
Import
The scanned documents are then processed and
Server to DocSearch environment - Document
stored on a Document server (DocSearch
environment) so that they can be quickly accessed Approval consumes on an average approximately
through DocSearch system via intranet or web. 2 to 3 minutes for 50 Pages (including document
processing, data capture and quality check) and
Retrieving
a minimum of < 3 seconds for individual
The documents can be accessed easily & securely
based on the pre-defined user privileges. document.
Ø
Processing of image document (data capture)
Documents can be retrieved through a user friendly
interface that helps the user to view the documents with heavily loaded data - takes a minimum of
on a fly. maximum of ~16 seconds per document
Ø
Minimum Hard Disk space required to store
Searching
documents in DocSearch environment is quite
A typical document or its content can be searched in
less than 40 GB for approximately 50000
the following ways. DocSearch provides a simple
and user friendly interface to Search digitized documents (A4 Size). For optimal performance
documents. more than 80 GB is recommended.
Ø
Processor – Minimum PIV with 2.8 GHz server or
1. Word or Phrase or Full Text based Search
client. For a mid to large enterprise, a higher
2. Filename Search
end server is recommend for optimal
3. Metadata Search
4. Comment based Search performance
Ø
Compatible with IE 6 or 7
Features Ø
Scanned file size can be up to 100 MB. An
average scanned file would be approximately <5
A total web-based document search solution with
ü
MB
open source and AJAX technology
Ø
Recommended Scanner – Cannon 2050C or
Documents are stored in a centralized repository
ü
higher with speed 20 ppm or higher (supports 50
called Document Repository
Documents can be approved before allowing into
ü pages to scan at a time on the fly)
DocSearch environment through a secured and Ø
DocSearch is developed on Open source
user friendly Document Approval mechanism platform. No additional software required.
Documents can be controlled for secured access
ü
based on user privileges
Robust search engine built-in for fast retrieval of
ü
documents based on search criteria within
seconds.
Metadata for any document can be keyed in to
ü
add value to the document metadata as well as
for improved search performance.
Search is indexed and can be performed based on
ü
Basic Search (privileged), Global Search (entire
repository), Metadata Search or Comment based
Search
URL: www.verinon.com, Email: sales@verinon.com

D cSearch
Digital Document Search Made Easy
Product & Services Description
Advantages Another big issue is storing of the documents in
physical file cabinets repository. Maintaining the
ü
DocSearch isolates document Scanning Process
physical storage place for the huge amount of
from that of Storing, Retrieving & Searching
paper content, safe guarding the documents and
processes to yield high productivity and efficiency
locating them on demand has become a tedious
from end-to-end
ü a web based system – all digitized
Being task that involves repetitive and high amount of
documents can be stored in a centralized efforts and wastage of precious time.
repository and distributed based on need basis
ü
Documents can be edited with controlled access DocSearch - Flexible and Feasible Document
while capturing metadata
Search Solution
ü
DocSearch provides configurable and secured
access to search information in documents Ø
DocSearch provides a distributed and web-based
ü
Vital company information can be safeguarded
file processing (Scan-Store-Retrieve & Search)
flexibly but robustly throughout the enterprise
solution that is integrated with inbuilt security
ü high ROI as there will not be any
Yields
unnecessary wastage of time and efforts to privileges that can be configured and set for
search information from the documents – Search different user groups throughout the enterprise.
turnaround time is very minimal Ø
The paper documents once scanned and
ü
Documents can be set for local search,
approved can be stored in a centralized File
department wise search, region wise search or
Repository for access by DocSearch. Document
global search
content and file storage within the centralized
ü
DocSearch is suitable to any industry irrespective
of its size or business domain that strongly server is accessed and controlled by DocSearch
Ø
The documents within DocSearch environment
believes in digital processing of documents for
secured distribution and faster search can be quickly searched for content based on (1)
Word/Phrase/Full Text Search (2) Metadata and
Case Study
(3) Filenames. The time taken to search and
Aegis BPO is a 100% subsidiary of the US$ 50 retrieve a document is between a few milli
billion Essar Group which is one of India's most -seconds to seconds.
dynamic and fastest growing business ØWith the help of Verinon's cost effective and
conglomerates. As a leader in customer care and technologically advanced solution, Aegis
acquisition for over three decades, Aegis has a track
employees can quickly and easily locate content
record in bringing both process and technology
from millions of documents on a fly (much like
innovation to the industry.
that of Google). This yields Aegis higher ROI as
Aegis BPO having its regional payroll department for there will be no wastage of time and efforts in
India located in Hyderabad, deals with handling &
searching a required document or content.
processing of their employees payrolls, claims, PF,
taxes etc. Payrolls of more than 19000 employees Screen Shots
that are associated with Aegis are being processed
and run from Hyderabad office every month. All DocSearch is extremely user friendly and provides
paper documents related to employee payrolls from an interface which can be used by any novice user
nine different locations within India are sent to for searching the documents. The various Search
Hyderabad office every month to run the payrolls. options are Basic Search, Global Search, Metadata
The payroll related paper documents are thus sent
Search and Comment search. Below are screen
by post/courier for processing. Huge amount of
shots showing the Basic Search.
paper documents has to be handled in this case and
that leads to a lot of misfiling, improper storing and
handling of documents and files.
Problem Identification
Payments to the employees towards their claims are
subsequently delayed due to the traditional way of
handling paper documents and there was a big
trouble and inconvenience in locating the right
document or file instantly when required which
further leads to improper processing and delay that
is creating dissatisfaction among its employees.
URL: www.verinon.com, Email: sales@verinon.com

D cSearch
Digital Document Search Made Easy
Product & Services Description
Search Interface
Verinon Worldwide Locations
EUROPE, MIDDLE EAST AND AFRICAS
AMERICAS
UK (European Headquarters)
3395 North Arlington Heights Road
252-256 Kings Road, Berkshire House
Arlington Heights, IL 60004
Reading, Berkshire, UK RG1 4HP
Tel: 847.577.5256, Fax : 847.577.5905
Tel: +44.118.951.9522, Fax: +44.118.951.9523
Toll Free: 800.716.8418
1098 Stelton Road
UNITED ARAB EMIRATES
Piscataway, NJ 08854
Tel: 732.985.0594, Fax: 732.985.0595
Dubai (UAE HQ)
D-64, 4th Floor
300 N. Dakota Ave, Suite 303
Dubai Silicon Oasis Authority (DSOA) Head Quarters
Sioux Falls, SD 57104
Po Box 341041, Dubai, UAE
Tel: 800.716.8418, Fax: 800.420.5839
Tel: +971.4.3724229, Fax: +971.4.5015777
200 South Executive Drive
Suite 101, Brookfield, WI 53005
Tel: 800.716.8418, Fax: 800.420.5839
ASIA PACIFIC
India (Asia Pacific HQ)
# 1-10-98/36/1, Dwaraka Building, Dwarakadas
Colony, Begumpet, Hyderabad, Andhra Pradesh,
India 500016
Tel: +91.40.4031414, Fax: +91.40.40314100
Singapore
70, Anson Road, #10-01/03 Hub Synergy Point
Singapore, 079905,
Tel: +65.6222.8897, Fax: +65.6222.4749
Malaysia (MSC Status Company)
Suite 3B-5-6. Level 5, Block 3B, Plaza Sentral
Jalan Staten Sentral 5, Kuala Lumpur, Malaysia
50470
Tel: +60.32260.3423, Fax: +60.32260.6424
Australia
Level 17, 201 Miller Street
North Sydney 2060, Australia
Tel: +61.02.8923.2640, Fax: +61.02.8923.2525
URL: www.verinon.com, Email: sales@verinon.com