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Organization study at gem sugars



Organization study at gem sugars

Organization study at gem sugars



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Organization study at gem sugars Organization study at gem sugars Document Transcript

  • RSSKN 1. INDUSTRY PROFILE The sugar industry is one of the important Ago-based industry of the country India is the fourth major sugar production in the world. The first three is Russia, Brazil and Cuba. Sugar industry provides direct employment to nearly 3lakh persons this industry supports about 25 million agriculturists. It pay’s both to the central government and the state government about Rs.350 crores by way of different taxes. The capital employed in the industry is of the order of Rs.780 crores. There are about 414 mills producing sugar, which are spread all over the country. Sectors No.of factories Private sector 127 Public sector 60 Co-operative sector 227 Total 414 GROWTH Pre-Independence period: Sugar production on modern lines started with the beginning of this century. This industry is an excellent example of an industry, which has developed over the years. It was granted protection in 1932.As a result, the number of factories increased from 32 in 1931-32 to 130 in 1935-36 and the production of sugar increased from 1,62,000 tones in1931-32 to 9,47,000 tones in 1935-36. 1
  • RSSKN Post-Independence period: The industry has made rapid progress in the post-independence period. The number of sugar factories has increased from 138 in 1950-51 to414 in 1993-94 production of sugar has to increased from 11 lakh tones in 1950-51 to 199 lakh tones in 1990-91. The sugar has increase because of the policy of encouragement of the Government. However output has fluctuated because of the uncertain monsoons and the prices of Jaggery and Khandasari. Production of sugar from 1950-51 to 1990-91 Year Production in lakh tones 1950-51 11 1960-61 30 1970-71 37 1980-81 51 1990-91 119 Production of sugar from 1950-51 to 1990-91 119 120 100 80 Production 60 51 37 40 30 20 11 0 1950-51 1960-61 1970-71 1980-81 1990-91 Year 2
  • RSSKN 2. COMPANY PROFILE: LOCATION : THE GEM SUGARS LIMITED KUNDARAGI - 587304 Ta: Bilagi dist: Bagalkot ESTABLISHED IN : February / 2003 REGESTERED NO : 17324 / 95 WEEKLY HOLIDAY : SUNDAY WORKING SHIFT : 4 am to 12 pm, 12 pm to 8 pm, 8 pm to 4 am CHAIRMAN : R. Veermani M.D : R. Sekar BANKERS OF THE : The Indian overseas Bank COMPANY Bank of india Punjab national Bank State Bank of india UCO Bank Allhabad Bank UTI Bank Karnataka state co-operative bank Apex Bank 3
  • RSSKN PRODUCTS : SUGAR BY-PRODUCTS : There are two types of byproducts • Molasses • Bagasse • Power generate A) BACKGROUND AND INCEPTION OF THE COMPANY: India is one of the highest sugars producing country in the world. It has large number of sugar manufacturing factories situated throught the country. GEM SUGARS LIMITED KUNDARAGI was registered on February 1995. C R Sorgavi was the founder as well as chief promter of this factory. Its crushing capacity is 4000 T C D.this factory is located near kundaragi. It is 4km away from the kundaragi. 4
  • RSSKN Vision • To become one of the dignified company in the country. • To give due importance for the development of society. Mission To support employee and farmers development for the fullest extent. Improving our operation activities. Quality policy: The GEM SUGARS quality policy is to meet & exceed customer satisfaction by  Adopting better quality management system practices Setting suitable objectives & targeted of reviewing them periodically for continually improving the effectiveness of the quality management system 5
  • RSSKN D) Product and service profile: The product and service profile are very important topic for the each and every organization. In the GEM SUGARS they have totally three types of products are producing those are as follows- • Sugar (Main product) • Molasses ( By product) • Bagasses (By product) In the sugar section that is the main production of the company in sugar they are produce these types of sugars are producing This unit is producing two grade of sugar S-30 and M-30. And they are covering 5 taluks to getting sugar cane and there payment is satisfaction to the formers. Chemicals used in producton: • Caustic soda- for cleaning purpose • Washing soda- ,, • Common salt- ,, • Phosphoric Acid- Maintaining pH • Ammonium biflouride formalin- Quality maintain and presser vative. • Mill samitation chemical- to prevent generation of bacteria and germs • Hydros- colour • Viscosity reducer-for reducing viscosity. • Msopropile Alcohol • Commercial HCL • Bleaching powder- clearing prupose • Led acitate- for lab uses. • And other chemical used are burnt lime, sulphur, othophosphoric acid, 6
  • RSSKN SUGAR MANUFACTURING PROCESS The manufacturing of sugar from sugarcane can be classified as “3C”. • cane crushing • clarification • crystallization The work centers in the sugar manufacturing are: • Mill section • Boiler section • Clarification section • Centrifugal section • Power house section The sales manager issue tenders for the sale of sugar. They receive the quotations from the various buyers. The sugar is sold to that buyer, who quotes the higher price. The tenders are called once in a week. If the rate is not satisfactory, the tender will be cancelled. The sale of sugar is done according to the government rules. According to new rule, the government will notify the some quantity of sugar to sell for a particular month. 7
  • RSSKN E) Area of operation: The GEM SUGARS KUNDARAGI. The share section is one of the important section because more than half of the share capital is collected from the share holders. The area of operation-- NATIONNALLY and GLOBALY • Andra Pradesh • karala • Tamilnadu • Maharashtra. • Srilanka Sugar is sold in all over county according to the customers requirements. And they are collecting raw materials from the near by areas such as- • Mudhol • Bagalkot • Bilgi • Jamakhandi,etc. F)Ownership pattern: CO OPERATIVE SECTOR The R.S.S.K.N Rannnagar Timmapur it is the cooperative sector company. This factory was registered on 29th July 1982 itself and government has given licensee for 2500 TCD. In the same year government has given registration number is DSK/REG/182-83 dated 27-071982. From the onwards it started issuing the shares to the public this issuing of shares comes to end in the year 1997. The share section is one of the important sections because more than half of the share capital is collected from the share holders. 8
  • RSSKN There are five classes of shares: “A” Class- Grower members “B” Class- Co-operative institution “C” Class- State government “D” Class- Non grower members “E” Class- Outside is members. 9
  • RSSKN “A” Class- Grower members “B” “E” Class- Class- Co-operative institution Outside is a member. CLASSES OF SHARES “D” C” Class- Class- State government Non grower members 10
  • RSSKN G) Competitors information The degree of competition for GEM SUGARS is more, as other big organization like • Niranis private limited • Nandi co operative sector • Jamakhandi sugars • Renuka sugars and • Prabhulingeshwar mills lts • Sameerwadi sugars ltd Sugar are also attracting the minds of the farmers towards them. The sugar produced in this factory is of good quality and competitive enough in the market. The overall management GEM SUGARS is efficient. They make accurate buying from farmers for their sugar cane and the farmers are satisfied with this . H) Infrastructure facilities LOCATION The GEM SUGARS is one of the co-operative sectors in sugar production, which is located near kundaragi, and is 16KM away from Bilagi. Which is a Taluka place and it is located near the Bank of krishtna River, so the factory has obtained the permission for lifting water from this river for factory use. The area operation of this factory is spread over 25 miles around and covers 134 Villages among five talukas such as: 11
  • RSSKN Taluks No.of Villages covered Mudhol 77 Bagalkot 17 Bilgi 09 Badami 13 Jamakhandi 18 Total 134 No.of taluks covered Jamakhandi, 18 Badami, 13 Bilgi, 9 Mudhol, 77 Bagalkot, 17 Facilities from the company: • Transportation facility • Housing facility • Guesthouse facility • Canteen facility • Restroom facility • Safety facility • Education facility • Hospital facility, etc. K) FUTURE PLANS 12
  • RSSKN 1. To encourage employee, thrift and co-operation amongst members. 2. To promote agricultural and well begins amongst members. 3. To manufacture sugar and their by products from sugarcane by its members and to sell the some to the best advantage. 4. Interested in getting connected to Internet and e-mail connection. 5. It is interested doing such other things, which are incidental and necessary for running the society and for fast growth and development. 6. To promote lift irrigation projects. 13
  • RSSKN PART-B McKinsey's 7-S McKinsey & Co's 7S framework provides a useful framework for analysing the strategic attributes of an organization. The McKinsey Consulting Firm identified strategy as only one of seven elements exhibited by the best managed companies. Strategy, structure and systems can be considered the "hardware" of success whilst style, staff, skills and shared values can be seen as the "software". Companies, in which these soft elements are present, are usually more successful at the implementation of strategy. 15
  • RSSKN Each of the 7Ss is elaborated on below: STRUCTURE: FUNCTIONAL ANALYSIS OFGEM SUGARS LIMITED. The main functional divisions of GEM SUGARS are as follows. • Cane Development and procurement department • Production department • Account department • Administration department • share section • Purchase section • Time office section • Sales section • Stores section • Co-generation section. • Computer section • Security section • Civil section 16
  • RSSKN CANE DEVELOPMENT AND PROURENMENT DEPARTMENT The structure of this department is as under- Sr.General maneger of cane General manager of cane Ass. Genaral manager Manager of cane Deputy manager cane Sr. cane officer CANE OFFICER Ass. Cane officer Field supervisor The philosophy of the cane development and marketing is almost common for all the sugar units. While in following paragraphs, description is for Khatauli but applies generally to 17
  • RSSKN Deoband & Ramkola units as well. After identifying the constraints in the area of operation, the mill has undertaken an ambitious programme of Cane Development for improvement in productivity and quality of cane. The mill has separate cane development wing with qualified staff and experienced personnel. For this purpose the operational area has been divided into sub-zones and the field supervisory staff has been provided with the necessary facilities for efficient working and proper supervision of the various cane development activities. OBJECTIVES OF CANE DEVELOPMENT DEPARTMENT 1) To develop the backward area. 2) To improve the variety of can. 3) To provide raw materials to the factory 4) To provide materials to the factory 5) To maintain the raw material (sugar cane) capacity. Which is required by the factory (i,e4000TCD) 6) To maintain registration of cane, gang and plantation. 7) To undertake seed distribution programme. The main function cane development department is to arrange for raw materials, which is required in the factory. For these bases (i.e. growers that grow sugarcane first in his field) they also provide a loading gang with 8 to 10 members per village and also a bonded tractor for transportation. In season 150 tractors are engaged and 200 gangs are different villages in a day. 18
  • RSSKN SUGAR VARIETIES The popular sugarcane varieties growing in this area are: COC-761 CO-94012 CO-86032 CO-8011 The maintain quick and easy communication with farmers GEM SUGARS has created five main circles. CIRCLES: • KUNDARAGI • MUDHOL • BILAGI • BAGALKOT • JAMAKHANDI 19
  • RSSKN PRODUCTION DEPARTMENT To utilize the installed capacity of 4000 TCD in proper manner the following personality the duty to manage the manufacturing department Production Department Chief Chemist Deputy Chief Chemist Laboratory In charge Lab chemist Supervisor Worker 20 Laboratory Boys
  • RSSKN Production department is the main department of the factory and is classified into two sections: • Engineering section. • Manufacturing section. Engineering section: This section maintains all the work connected with plant and machinery. This section area at enhancement of the feeding capacity of the factory. It is assisted by workshop. Work shop contains lathe machine, turning machine, welding etc., to repairs the spares and default machinery’s Manufacturing section: This section is classified into three sub-sections • Laboratory • Manufacturing process • Warehouse. LABORATORY: Laboratory plays a significant role in sugar production. The Key activity of laboratory is checking the content of sugar in the sugar cone and fixing the correct shape and size of sugar. The la prepared hourly reports which advise on the addition of other chemicals in the production. Other functions of Laboratory: • Determines and maintains the temperature of boiling juice. • Determines the percentage of water in the dilution of juice. • To manage time and quality. • Determining the percentage and contents of chemicals to be added during production. • Finding the pH of sugar syrup. • Choice of color and size of sugar is decided. 21
  • RSSKN CHEMICAL USED IN THE PRODUCTION: • Caustic soda- for cleaning purpose • Washing soda- ,, • Common salt- ,, • Phosphoric Acid- Maintaining pH • Ammonium biflouride formalin- Quality maintain and presser vative. • Mill samitation chemical- to prevent generation of bacteria and germs • Hydros- colour • Viscosity reducer-for reducing viscosity. • Msopropile Alcohol • Commercial HCL • Bleaching powder- clearing prupose • Led acitate- for lab uses. And other chemical used are burnt lime, sulphur, othophosphoric acid. The manufacturing of sugar from sugarcane can be classified as “3C”. • cane crushing • clarification • crystallization The work centers in the sugar manufacturing are: • Mill section • Boiler section • Clarification section • Pan section • Centrifugal section • Power house section 22
  • RSSKN Cane crushing: After weighing of cane it is crushed and it takes place mainly in two stages, first preparation and then milling. Milling takes place after the cane in levelers and cutter. Milling is done by passing the prepared cane blanket through sets of mills. Weighted water also added in the course of crushing for better extraction of juice. After crushing the baggass is sent to the boiler for fuel purpose and juice is sent for processing after weighment. Clarification: The weighted juice is heated in juice heaters at 65 to 70 degree. It undergoes a process of clarification i.e., addition of lime and sulphur dioxide simultaneously. The juice thus sulphited heated again another set of juice heaters at 100 to 105 and the hot juice is sent to the clarifier. In this clarifier tank, the heavy particles in juice like mud settles down and we get clear juice from the clarifier and this juice is sent for evaporation in set of multiple effect evaporate, the juice thus evaporated gets concentrated to form thick syrup of about 58 to 60 brix. The syrup thus obtained is again taken for sulphitaion for bleaching to pH of 5.0-5.2. Crystallization: The syrup of 5.0-5.2pH is taken to pan floor for boiling, where the syrup attains super saturation stage. In such a condition sugar crystals are formed and it is hardened to from mass called massecuite. The massecuite is dropped in crystallizer and cooled to complete the process of crystallization. Curing: In centrifugal, the massecuite is cured i.e. sugar crystals are separated from mother liquor in high speed centrifugal machines. Bowing hot air and cold air properly dries the sugar crystals 23
  • RSSKN thus separated. The molasses is collected in separate tank and used for further boiling to recover more sugar. Grading and Bagging: Sugar thus dried is sent to hopper and graded in a gradation. The sugar falls in to the bins, with this fall the sugar is packed in bags. The graded sugar is bagged, weighted for 50 kg and stitched, numbered and stocked in the sugar warehouse in different lots as per grade and color. ACCOUNT DEPARTMENT Structure: Ass.General manager Cane Accountant General Account Accountant officer Sr.Account officer Accountant Accountant Ass. Accountant Ass.Accountant Account department is divided into two main sections, they are: • General account section • Cane account section. 1) General account section: 24
  • RSSKN This section maintains all transactions. Income tax, sales tax and commercial tax procedure are done by this section. The verities of registers maintained by this section are: • Bank registers • Contractors registers • Depositors registers • Fixed assets registers 2) Cane account section: The main function of this section is to maintain records of supplier’s name, which supplies sugar cane to the factory and maintains the register of payment. The register maintained by this section is: a) Self harvest payment register b) Harvester bill ADMINISTRATIVE DEPARTMENT: Administrative department is classified into five sections ,sales, purchases, store, time office and security. STRUCTURE: Administrative Department Labour wel- fare officer Personnel Department Sugar Godown Dipansory and santitative 25
  • RSSKN . PURCHASE SECTION: It is also a important section in administrative department in performing the activities of purchasing. In this section there are two employees, one is purchase manager and another one is purchase assistant. The purchase manager issues the purchase order from various section of the factory. He estimates the cost purchase and accordingly he go for direct purchases or purchases through purchase committee. STRUCTURE: MATERIAL MANAGER ASS. MANAGER STORES OFICER STORES SUPERVISOR STORES CLERKS ISSUE BOYS 26
  • RSSKN c. TIME OFFICE SECTION: Function- 1) Distribution of salary. 2) Sanctioning of leaves to workers. 3) Maintaining working bell. There are 200 workers and 130 staffs working in this factory.as this is new establishment all are working on monthly wages. At present onley one leavein a month is sanctioned to the workers. The factory runs three shifts in a season- Shift Starting time Closing time 1st Shift 5am 1pm 2nd Shift 1pm 9pm 3rd Shift 9pm 5am One general shift 8.30am to 5.30pm for both season and off season. d. SALES SECTION This section will take care of all the sales transactions like sale of • Sugar, • Molasses, • Bagasse. • Scrap material. 27
  • RSSKN SKILL: The GEM SUGARS mantaining on the job training. If the organization is to achieve its goals, it is necessary to have right people with right skills to accomplish it. Skill references to ability to perform certain task without any difficulty. At GEM SUGRS has right people with right skilled with reference to innovation new ideas, up grading the products with latest technology achieving the goal according to established standards. Skill Implemented in GEM SUGARS has been divideded into 3 level. They are- 1) Top lever 2) Middle levels 3) Lower levels Conceptual Managerial Technical  Top level regress more conceptual skills  Middle level requires management skills  Lower level requires more technical skills. STYLE: The style which is portrayed to out side world, is derived from the styles and behaviors exhibited inside organization. The internal style of the organization effects how staff feels, thinks and do their jobs. Therefore an organization is reflection of its culture. 28
  • RSSKN At GEM SUGARS : Staff in the company also goal oriented. They are enthusiastic is achieving the goals, staff are co-operative and completes the assigned jobs within given period of time.  Diversify in income by sugar co-products.  Operates the county’s largest sugar refinery make up European grade refinery sugars. STRATEGY : The way in which a business aims to improve its position in relation to its competition is embodied in its strategy At GEM SUGARS : Introduce the new technologies and products strategic importance in time with national objective to improve, quality, reliability of products there by attaining the international standards. Company advocating a strategies for government action.  Additional promotion measures to doubles India’s exports.  A buffer stock financed from the sugar development SYSTEM: All the formal and informal procedure that make an organization work are system. It uses to be successful. At GEM SUGARS : Sugars has its own system in procuring the raw materials from formers and qualified vendors, producing out put with qualified out put with quality inspection of international standards offering the products to customer with fine packaging and spares and provide good after sales services. 29
  • RSSKN Security System : Plant security system is contract basis, round the clock security arrangements are provided for the plaint and quarters security system is of plant is such that no person can enter the premises without an approved from management. ACCOUNTING SYSTEM  The company has system of accounting on accrual basis bot income and expenditure.  The company has a system of accounting sales of excise duty and other taxes. STAFF: Good hard working citizens play essential role in the development of nation the employee are responsible for. The success of failure of company. At GEM SUGARS has employees highly qualified and experienced professionals, its fully geared face new challenges. Employees are engineering, chemist ,I.T.I. fitters, Electricians, skilled and unskilled workers the GEM SUGARS have young and motivated team has made large contribution to company success. Many of engineers and chemist have secured top ranks. SHARED VALUE : Employees share the same guiding values mission that is an excellently managed company has a deriving purpose philosophy that is known and practiced by everyone. At GEM SUGARS : employees practices the same rakes and mission fir the achievement of the goals. Environmental policy 30
  • RSSKN GEM SUGARSr is committed to comply with the requirements of relevant environmental management system and continuously effectiveness. Employee should be rained on environmental aspects to minimize the pollution conserve natural resources. QUALITY POLICY Quality leading to customer satisfaction shall be top priority this shall be achieved by complying with the requirement of the quality management system and continuously improve its effectiveness. Employee shall be trained and motivated to achieve the quality of their work competence skill. Other values  Cost and time consciousness.  Trust and team spirit  Respect for others  Integrity 31
  • RSSKN PART-C SWOT ANALYSIS STRENGTHS: • It is located in a place where good infrastructure is available. • The company’s concentration towards the quality of the product. • The technological standard of the company. • Modern equipments. • High production efficiency. • Good sources of raw material. • Power generation. • Large supply of fertilizers and good quality seeds. • Timely payment WEAKNESS: The company needs improvement and should concentrate on timely customer service. • Labours turnover. • The promotion procedure in the organization is too rigid. • The company not focus on all department • The number of sugar factories near by this factory • No schemes and offers. 32
  • RSSKN OPPORTUNITIES: • Expansion of projects likes paper unit, ethanol production, bio-fertilizers • All these above projects will give the company maximum profits. THREATS: • Stiff competition by brands like , Godavari Sugars, Nirani Sugars and other brands. • Government intervention. • Over production by all companies 33
  • RSSKN BALANCE SHEET OF THE YEAR OF 2004-05 PARTICULAR SCH AS AT AS AT 30/06/2007 30/6/2007 SOURCES OF FUND SHARE HOLDERS FUND a) SHARE CAPITAL A 450000000 430280000 b)RESERVE AND B 141585166 101506173 SURPLUS 591585166 531786173 c)SHARE APPLICATION 7500000 MONEY LOAN FUNDS a) SECURED LOAN C 1.199.975055 1.083206968 b)UNSECURED LOAN D 293779252 284398791 2085339473 1906891937 APPLICATION OF FUNDS FIXED ASSET a) GROSS BLOCK E 1175575683 1167121561 LESS: DEPRECIATION 245925326 186890277 NET BLOCK 929650357 980231284 c) WORK IN 343647119 117591496 PROGRESS(CAPITAL) INVESTMENT F 7319044 7319044 CORRENT ASSET LOANS AND ADVANCE a)INVENTORIES G 953914446 680868658 b)SUDRY DABTORS H 165795393 136521891 C)CASH AND BANK I 58162416 72774760 BALANCE d)LOANS AND J 375077929 337081753 ADVANCE 1552950190 1227247062 LESS: CORRENT K 764035503 448375264 LIABALITY AND PROVISSIONS 34
  • RSSKN 788914687 778871798 MISCULENIOUS L 15808266 22878310 EXPENSES ( TO THE EXTENT NOT WRITTEN OFF OR ADJESTED) TOTAL 2085339473 PROFIT AND LOSS ACCOUNT 30/06/2007 (Figures in Rs. PARTICULAR SCH FOR YEAR FOR THE ENDED YEAR 30/06/2007 ENDED 30/06/2006 35
  • RSSKN INCOME SALES I 979742366 968774023 OTHER INCOME II 7630720 5720923 INCREASE IN III 257052582 496819743 STOCK TOTAL INCOME 1244425668 1471314689 EXPEDITURE RAW MATERIAL 738700352 886517027 CONSUMED MANUFACTURIN IV 261923305 239737473 G OTHER EXPENSES INTEREST & 134882069 131102090 FINANCE CHARGES DEPRECIATION 59035049 5325698 DEFFERED 7059044 5325699 REVENUE EXPENSES TOTAL 1201599819 1319940542 EXPENDITURE P & L BEFORE 4282549 151374147 TAX 36
  • RSSKN LEARNING EXPERIENCE: It was a great experience working in the RAYATAR SAHAKARI SAKKRE KARKHANE NYIYAMIT (RSSKN) Ranna Nagar Timmapur Tq Mudhol and Dt Bagalkot. Learnt many things about the functioning of an organization in accordance with the present market situation. The main purpose of the organization study is to make the students acquainted with the practical knowledge about the overall functioning of the organization. 38
  • RSSKN It givens opportunity to study the human behavior and also makes one ready to face different situations, which normally would come across while on work in the office or factory environment. PURPOSE OF THE STUDY: • To understand the Behavior,culture of the organization and to know about the various policies of the organization and its performance, and its future strategies. • The primary objective of the organization study is to make the students to know the practical applicability with respect to the theoretical concepts in business decisions. During the first week, it was totally a new experience entering into the organization and realizing that we students were into the one of the multinational company. On the first day of he training, senior assistant detailed us very clearly about the guidelines to be followed with respect to maintaining the discipline and decorum of the organization. Different Departments in the Organization. of R.S.S.K.N are as follows. • Cane Development and procurement department • Production department • Account department • Administration department • share section • Purchase section 39
  • RSSKN • Time office section • Sales section • Stores section • Co-generation section. • Computer section • Security section • Civil section Each Manager has separate Manager, Deputy Manager, Assistant officer and Supervisor. It was really a one good experience working in the organization like R.S.S.K.N which is of great repute of sugar manufacturing in that area. Employees from every corner of the department helped me in getting the required information for the successful completion of this project. They cooperated well when we had to disturb them with so many queries in our mind to be cleared from the concerned person during the visits to the respective departments in the organization. Through the all departments I done my project successfully. Declaration I PRAKASH R YADAHALLI student of third semester MBA of Department of Management Studies, PESIT hereby declare that this Project titled “ORGNIZATIL STUDY” has been submitted by me in partial fulfillment of the 40
  • RSSKN Master of Business Administration by the Vishveshwariah Technological University, Belgaum Karnataka. The project is an independent work and has not been submitted to any other University for the award of any degree or diploma Date: 30-09-2006 Name: Prakash R Yadahalli Place: Bangalore USN: 1PI05MBA60 41