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Presentation skills

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  • 1. Presentation Skills
  • 2. Preparing an Oral Presentation Ch. 15, Slide 2
  • 3. Preparing an Oral Presentation• Identif y your purpose. • Decide what you want your audience to believe, remember, or do when you finish. • Aim all parts of your talk toward your purpose. Ch. 15, Slide 3
  • 4. Preparing an Oral Presentation• Organize the introduction. • Get the audience involved. • Capture attention by opening with a promise, stor y, startling fact, question, quotation, relevant problem, or self-effacing stor y. • Establish your credibility by identifying your position, expertise, knowledge, or qualifications. Ch. 15, Slide 4
  • 5. Preparing an Oral Presentation• Organize the introduction. • Introduce your topic. • Preview the main points. Ch. 15, Slide 5
  • 6. Preparing an Oral Presentation• Organize the body. • Develop two to four main points. Streamline your topic and summarize its principal parts. • Arrange the points logically: chronologically, from most important to least important, by comparison and contrast, or by some other strategy. Ch. 15, Slide 6
  • 7. Preparing an Oral Presentation• Organize the body. • Prepare transitions. • Use “bridge” statements between major parts (I’ve just discussed three reasons for X; now I want to move to Y). • Use verbal signposts (however, for example, etc.). • Have extra material ready. • Be prepared with more information and visuals if needed. Ch. 15, Slide 7
  • 8. Preparing an Oral Presentation• Organize the conclusion. • Review your main points. • Provide a final focus. Tell your listeners how they can use this information, why you have spoken, or what you want them to do. • Plan a graceful exit. Ch. 15, Slide 8
  • 9. Preparing an Oral PresentationNine Techniques for Gaining and Keeping Audience Attention1. A promise By the end of this presentation, you will be able to . . . .2. Drama Tell a moving stor y; describe a serious problem.3. Eye contact Command attention at the beginning by making eye contact with as many people as possible. Ch. 15, Slide 9
  • 10. Preparing an Oral PresentationNine Techniques for Gaining and Keeping Audience Attention4. Movement Leave the lectern area. Move toward the audience.5. Questions Ask for a show of hands. Use rhetorical questions.6. Demonstrations Include a member of the audience. Ch. 15, Slide 10
  • 11. Preparing an Oral PresentationNine Techniques for Gaining and Keeping Audience Attention7. Samples/gimmicks Award prizes to volunteer participants; pass out samples.8. Visuals Use a variety of visuals.9. Self-interest Audience wants to know “ What’s in it for me?” Ch. 15, Slide 11
  • 12. Designing and Using Graphics Ch. 15, Slide 12
  • 13. Designing and Using Graphics• Select the medium. • Consider the size of the audience and the degree of formality desired. • Consider cost, ease of preparation, and potential effectiveness. Ch. 15, Slide 13
  • 14. Designing and Using Graphics• Highlight the main ideas. • Focus on major concepts only. • Avoid overkill. Showing too many graphics reduces effectiveness. • Keep all visuals simple. Ch. 15, Slide 14
  • 15. Designing and Using Graphics• Ensure visibility. • Use large type for transparencies and slides. • Position the screen high enough to be seen. • Be sure all audience members can see. Ch. 15, Slide 15
  • 16. Designing and Using Graphics• Enhance comprehension. • Give the audience a moment to study a visual before discussing it. • Paraphrase its verbal message; don’t read it. Ch. 15, Slide 16
  • 17. Designing and Using Graphics• Practice using your visual aids. • Rehearse your talk, perfecting the handling of your visual aids. • Practice talking to the audience and not to the visual. Ch. 15, Slide 17
  • 18. Presentation Enhancers Ch. 15, Slide 18
  • 19. Presentation Enhancers• Overhead Projector • Cost: Low • Audience size: 2-200 • Formality level: Formal or informal Ch. 15, Slide 19
  • 20. Presentation Enhancers• Flipchart • Cost: Low • Audience size: 2-200 • Formality level: Informal Ch. 15, Slide 20
  • 21. Presentation Enhancers• Write-and-wipe Board • Cost: Medium • Audience size: 2-200 • Formality level: Informal Ch. 15, Slide 21
  • 22. Presentation Enhancers• Slide Projector • Cost: Medium • Audience size: 2-500 • Formality level: Formal Ch. 15, Slide 22
  • 23. Presentation Enhancers• Computer Presentation Slides • Cost: Low • Audience size: 2-200 • Formality level: Formal or informal Ch. 15, Slide 23
  • 24. Presentation Enhancers• Handouts • Cost: Varies • Audience size: Unlimited • Formality level: Formal or informal Ch. 15, Slide 24
  • 25. Overcoming Stage Fright Ch. 15, Slide 25
  • 26. Overcoming Stage Fright Symptoms of Stage Fright• Stomach • Wobbly knees butterflies • Tied tongue• Pounding heart• Shortage of breath• Sweaty palms• Dr y throat• Unsteady voice Ch. 15, Slide 26• Trembling hands
  • 27. Overcoming Stage FrightWays to Overcome Stage Fright• Select a familiar, relevant topic. Prepare 150 percent.• Use positive self-talk.• Convert your fear into anticipation and enthusiasm.• Shift the focus from yourself to your visuals. Ch. 15, Slide 27
  • 28. Overcoming Stage FrightWays to Overcome Stage Fright• Give yourself permission to make an occasional mistake.• Ignore stumbles; keep going. Don’t apologize.• Make the listeners your partners. Get them involved.• Just before you speak, practice deep breathing. Ch. 15, Slide 28
  • 29. Effective Telephone Calls Ch. 15, Slide 29
  • 30. Effective Telephone Calls• Making Calls • Plan a mini agenda. • Use a three-point introduction: 1. Your name 2. Your affiliation 3. A brief explanation of why you are calling. • Be cheerful and accurate. • Bring it to a close. • Avoid telephone tag. • Leave complete voice-mail messages. Ch. 15, Slide 30
  • 31. Effective Telephone Calls• Receiving Calls • Identif y yourself immediately. • Be responsive and helpful. • Be cautious when answering calls for others. • Take messages carefully. • Explain when transferring calls. Ch. 15, Slide 31
  • 32. End Ch. 15, Slide 32