Presentation Skills
Preparing an Oral   Presentation                    Ch. 15, Slide 2
Preparing an Oral         Presentation• Identif y your purpose.  • Decide what you want your audience    to believe, remem...
Preparing an Oral         Presentation• Organize the introduction.  • Get the audience involved.  • Capture attention by o...
Preparing an Oral         Presentation• Organize the  introduction.  • Introduce your topic.  • Preview the main points.  ...
Preparing an Oral         Presentation• Organize the body.  • Develop two to four main points.    Streamline your topic an...
Preparing an Oral         Presentation• Organize the body.  • Prepare transitions.    • Use “bridge” statements between ma...
Preparing an Oral        Presentation• Organize the conclusion.  • Review your main points.  • Provide a final focus. Tell...
Preparing an Oral           PresentationNine Techniques for Gaining and Keeping          Audience Attention1. A promise   ...
Preparing an Oral           PresentationNine Techniques for Gaining and Keeping          Audience Attention4. Movement    ...
Preparing an Oral            PresentationNine Techniques for Gaining and Keeping          Audience Attention7. Samples/gim...
Designing and Using     Graphics                  Ch. 15, Slide 12
Designing and Using        Graphics• Select the medium.  • Consider the size of the audience and    the degree of formalit...
Designing and Using        Graphics• Highlight the main ideas.  • Focus on major concepts only.  • Avoid overkill. Showing...
Designing and Using         Graphics• Ensure visibility.  • Use large type for transparencies and    slides.  • Position t...
Designing and Using        Graphics• Enhance comprehension.  • Give the audience a moment to study    a visual before disc...
Designing and Using         Graphics• Practice using your visual aids.  • Rehearse your talk, perfecting the    handling o...
Presentation Enhancers                   Ch. 15, Slide 18
Presentation Enhancers• Overhead Projector  • Cost: Low  • Audience size: 2-200  • Formality level: Formal or informal    ...
Presentation Enhancers• Flipchart  • Cost: Low  • Audience size: 2-200  • Formality level: Informal                       ...
Presentation Enhancers• Write-and-wipe Board  • Cost: Medium  • Audience size: 2-200  • Formality level: Informal         ...
Presentation Enhancers• Slide Projector  • Cost: Medium  • Audience size: 2-500  • Formality level: Formal                ...
Presentation Enhancers• Computer Presentation Slides  • Cost: Low  • Audience size: 2-200  • Formality level: Formal or in...
Presentation Enhancers• Handouts • Cost: Varies • Audience size: Unlimited • Formality level: Formal or informal          ...
Overcoming Stage Fright                   Ch. 15, Slide 25
Overcoming Stage Fright    Symptoms of Stage Fright• Stomach           • Wobbly knees butterflies        • Tied tongue• Po...
Overcoming Stage FrightWays to Overcome Stage Fright• Select a familiar, relevant topic.  Prepare 150 percent.• Use positi...
Overcoming Stage FrightWays to Overcome Stage Fright• Give yourself permission to make an  occasional mistake.• Ignore stu...
Effective Telephone Calls                     Ch. 15, Slide 29
Effective Telephone Calls• Making Calls  • Plan a mini agenda.  • Use a three-point introduction:      1. Your name      2...
Effective Telephone Calls• Receiving Calls  • Identif y yourself immediately.  • Be responsive and helpful.  • Be cautious...
End      Ch. 15, Slide 32
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Presentation skills

  1. 1. Presentation Skills
  2. 2. Preparing an Oral Presentation Ch. 15, Slide 2
  3. 3. Preparing an Oral Presentation• Identif y your purpose. • Decide what you want your audience to believe, remember, or do when you finish. • Aim all parts of your talk toward your purpose. Ch. 15, Slide 3
  4. 4. Preparing an Oral Presentation• Organize the introduction. • Get the audience involved. • Capture attention by opening with a promise, stor y, startling fact, question, quotation, relevant problem, or self-effacing stor y. • Establish your credibility by identifying your position, expertise, knowledge, or qualifications. Ch. 15, Slide 4
  5. 5. Preparing an Oral Presentation• Organize the introduction. • Introduce your topic. • Preview the main points. Ch. 15, Slide 5
  6. 6. Preparing an Oral Presentation• Organize the body. • Develop two to four main points. Streamline your topic and summarize its principal parts. • Arrange the points logically: chronologically, from most important to least important, by comparison and contrast, or by some other strategy. Ch. 15, Slide 6
  7. 7. Preparing an Oral Presentation• Organize the body. • Prepare transitions. • Use “bridge” statements between major parts (I’ve just discussed three reasons for X; now I want to move to Y). • Use verbal signposts (however, for example, etc.). • Have extra material ready. • Be prepared with more information and visuals if needed. Ch. 15, Slide 7
  8. 8. Preparing an Oral Presentation• Organize the conclusion. • Review your main points. • Provide a final focus. Tell your listeners how they can use this information, why you have spoken, or what you want them to do. • Plan a graceful exit. Ch. 15, Slide 8
  9. 9. Preparing an Oral PresentationNine Techniques for Gaining and Keeping Audience Attention1. A promise By the end of this presentation, you will be able to . . . .2. Drama Tell a moving stor y; describe a serious problem.3. Eye contact Command attention at the beginning by making eye contact with as many people as possible. Ch. 15, Slide 9
  10. 10. Preparing an Oral PresentationNine Techniques for Gaining and Keeping Audience Attention4. Movement Leave the lectern area. Move toward the audience.5. Questions Ask for a show of hands. Use rhetorical questions.6. Demonstrations Include a member of the audience. Ch. 15, Slide 10
  11. 11. Preparing an Oral PresentationNine Techniques for Gaining and Keeping Audience Attention7. Samples/gimmicks Award prizes to volunteer participants; pass out samples.8. Visuals Use a variety of visuals.9. Self-interest Audience wants to know “ What’s in it for me?” Ch. 15, Slide 11
  12. 12. Designing and Using Graphics Ch. 15, Slide 12
  13. 13. Designing and Using Graphics• Select the medium. • Consider the size of the audience and the degree of formality desired. • Consider cost, ease of preparation, and potential effectiveness. Ch. 15, Slide 13
  14. 14. Designing and Using Graphics• Highlight the main ideas. • Focus on major concepts only. • Avoid overkill. Showing too many graphics reduces effectiveness. • Keep all visuals simple. Ch. 15, Slide 14
  15. 15. Designing and Using Graphics• Ensure visibility. • Use large type for transparencies and slides. • Position the screen high enough to be seen. • Be sure all audience members can see. Ch. 15, Slide 15
  16. 16. Designing and Using Graphics• Enhance comprehension. • Give the audience a moment to study a visual before discussing it. • Paraphrase its verbal message; don’t read it. Ch. 15, Slide 16
  17. 17. Designing and Using Graphics• Practice using your visual aids. • Rehearse your talk, perfecting the handling of your visual aids. • Practice talking to the audience and not to the visual. Ch. 15, Slide 17
  18. 18. Presentation Enhancers Ch. 15, Slide 18
  19. 19. Presentation Enhancers• Overhead Projector • Cost: Low • Audience size: 2-200 • Formality level: Formal or informal Ch. 15, Slide 19
  20. 20. Presentation Enhancers• Flipchart • Cost: Low • Audience size: 2-200 • Formality level: Informal Ch. 15, Slide 20
  21. 21. Presentation Enhancers• Write-and-wipe Board • Cost: Medium • Audience size: 2-200 • Formality level: Informal Ch. 15, Slide 21
  22. 22. Presentation Enhancers• Slide Projector • Cost: Medium • Audience size: 2-500 • Formality level: Formal Ch. 15, Slide 22
  23. 23. Presentation Enhancers• Computer Presentation Slides • Cost: Low • Audience size: 2-200 • Formality level: Formal or informal Ch. 15, Slide 23
  24. 24. Presentation Enhancers• Handouts • Cost: Varies • Audience size: Unlimited • Formality level: Formal or informal Ch. 15, Slide 24
  25. 25. Overcoming Stage Fright Ch. 15, Slide 25
  26. 26. Overcoming Stage Fright Symptoms of Stage Fright• Stomach • Wobbly knees butterflies • Tied tongue• Pounding heart• Shortage of breath• Sweaty palms• Dr y throat• Unsteady voice Ch. 15, Slide 26• Trembling hands
  27. 27. Overcoming Stage FrightWays to Overcome Stage Fright• Select a familiar, relevant topic. Prepare 150 percent.• Use positive self-talk.• Convert your fear into anticipation and enthusiasm.• Shift the focus from yourself to your visuals. Ch. 15, Slide 27
  28. 28. Overcoming Stage FrightWays to Overcome Stage Fright• Give yourself permission to make an occasional mistake.• Ignore stumbles; keep going. Don’t apologize.• Make the listeners your partners. Get them involved.• Just before you speak, practice deep breathing. Ch. 15, Slide 28
  29. 29. Effective Telephone Calls Ch. 15, Slide 29
  30. 30. Effective Telephone Calls• Making Calls • Plan a mini agenda. • Use a three-point introduction: 1. Your name 2. Your affiliation 3. A brief explanation of why you are calling. • Be cheerful and accurate. • Bring it to a close. • Avoid telephone tag. • Leave complete voice-mail messages. Ch. 15, Slide 30
  31. 31. Effective Telephone Calls• Receiving Calls • Identif y yourself immediately. • Be responsive and helpful. • Be cautious when answering calls for others. • Take messages carefully. • Explain when transferring calls. Ch. 15, Slide 31
  32. 32. End Ch. 15, Slide 32
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