HeRA (Helsebiblioteket's Research Archive) - Open Repository solution for all Norwegian hospitals and health institutions

HeRA Helsebiblioteket’s Research Archive – functionality and cooperation with other research archives in Norway 2nd European Conference on Scientific Publishing in Biomedicine and Medicine 4–6 September 2008 Sigrun E Aasen, Research Librarian & Hans P Fosseng, Web Editor

We will look at:
A short overview of institutional research archives in Norway
The Norwegian Electronic Health Library and HeRA
Challenges – technical issues
Challenges – at the institutional level
Burning issues – dialog with audience
Open Access policy by the Norwegian government
6 September 2008

6 September 2008 Frida ( USIT – universities) Only metadata of research publication. Universities HiO NFI Norwegian institute of public health NOKC ?? Brage – (BIBSYS) 30 – 40 university colleges’ repositories maintained by Bibsys Forskdok (BIBSYS) Only metadata of research publ. Universities University Colleges Research institutions (University)Hospitals? DUO - UiO BORA – UiB, HiB, NHH DIVA - NTNU MUNIN - UiTromsø HeRA – Helsebiblioteket’s Research Archive TeORA University.college in Telemark NORA Norwegian Open Research Archive - harvesting and search engine for all fulltext archives. Research documentation systems in Norway OAIster, Google, Google Scholar? PMC ?

About Helsebiblioteket
The Norwegian Electronic Health Library (Helsebiblioteket) provides free access to medical information resources to:
All Norwegian health personell
Students of medical and health sciences at universities and colleges in Norway
Owned by the Norwegian Directorate for Health and the four Regional Health Authorities
Hosted by The Norwegian Knowledge Centre for the Health Services
Web site: www.helsebiblioteket.no
6 September 2008

About Helsebiblioteket (2)
Provides free access for health personell to:
More than 2 000 medical journals
National IP access to Annals of Internal Medicine, BMJ, JAMA, The Lancet and NEJM including subjournals
Reference databases
Eg. MEDLINE, EMBASE, PsycINFO, British Nursing Index
National IP access to Cochrane Library and Clinical Evidence
Guidelines International Network (G-I-N)
Norsk Elektronisk Legehåndbok (NEL)
NEL is a Norwegian clinical knowledge resource
6 September 2008

About HeRA
HeRA – Helsebiblioteket’s Research Archive is the Norwegian Electronic Health Library's (Helsebiblioteket) open research archive
http:// hera.helsebiblioteket.no /
For hospitals and other health institutions in Norway
For researchers with no access to eg. the medical faculties’ repositories
The archive contains research publications already published (post print archiving)
Full-text peer reviewed journal articles, reviews, reports and other publications
6 September 2008 Photo: Marie-Lan Nguyen / Wikimedia Commons

About HeRA (2)
Uses Open Repository from BioMed Central
HeRA’s main objective: to make participating institutions’ research publications freely and easily accessible to the public worldwide through open access on the Internet
An important aspect of HeRA is to provide safe long-term archiving of publications
Indexed in OAIster, Google and other common search engines
6 September 2008

HeRA web site – home page 6 September 2008

Find publications in HeRA 6 September 2008

A publication in HeRA 6 September 2008

Browse by the Norwegian Science Index 6 September 2008

Browse by institution 6 September 2008

Browse by institution (2) 6 September 2008

Browse by journals 6 September 2008

Browse by journals (2) 6 September 2008

Support for superusers 6 September 2008

Submitting an article – step 1 6 September 2008

Submitting an article – step 2, PubMed ID 6 September 2008 1. Copy the article’s PubMed ID

Submitting an article – step 3 6 September 2008 Automatically filled in from PubMed

Submission complete 6 September 2008

An article’s item record 6 September 2008

Challenges – technical and layout issues
Import/export functionallity
Researcher’s page
Number of institutions
Language
Support and new options
6 September 2008

Indexing in Frida – export metadata and fulltext to HeRA 6 September 2008 Deliver fulltext document

I wish to archive this document in fulltext in my institutional archive 6 September 2008

Upload the article – imported to HeRA 6 September 2008

Institution’s homepage – cooperation with Frida/HeRA 6 September 2008

Researcher’s page 6 September 2008

The researcher need to log in and connect the articles to the researcher’s page. 6 September 2008

Researcher’s page in Frida

Number of institutions and language 6 September 2008

Support and new options 6 September 2008

New options

Challenges – at an institutional level
Priority and policy
Dialogue with the researchers
Routines in receiving and indexing publications
Support and cooperation
6 September 2008

Priority and policy 6 September 2008

PubMed: My NCBI-search on researchers

Open Access journals – article to archive 6 September 2008

Link to the journals webpage 6 September 2008

Dialogue with the researcher – Author’s last manuscript before publishing 6 September 2008

Researcher’s publications indexed in PubMed

Article changed title when published

Find the journals policy for self-archiving 6 September 2008

Green publisher 

Routines and cooperation
Talk with researchers that are interested in OA.
Make it easy for them, just ask for their final manuscript sent for publishing.
Check SHERPA/RoMEO about copyright.
Unclear policy or other problems – find out.
Cooperate with collegues.
Show visibility in NORA, OAIster and Google.

Google – 4,7,8 of 10.900 items 

NORA (1) 6 September 2008

NORA (2) 6 September 2008

What impact in daily workflow do the repository have on the institution and the researcher?
???
6 September 2008

How do we reach out to the researchers with instructions on self-archiving and continous support?
???
6 September 2008

What is researchers expected to know about copyright, visibility and Open Access to the material?
???
6 September 2008

What is the Open access policy by the Norwegian Ministry of Education and Research?
The Ministry of Education and Research (Kunnskapsdepartementet) asked for advice from:
The Research Council of Norway (Forskningsrådet)
The Norwegian Association of Higher Education Institutions (Universitets- og høgskolerådet)
The Ministry will express a policy in beginning of 2009
6 September 2008

Thank you!
Sigrun Espelien Aasen Research Librarian Helsebiblioteket.no – The Norwegian Electronic Health Library [email_address]
Hans Petter Fosseng Web Editor Helsebiblioteket.no – The Norwegian Electronic Health Library [email_address]

HeRA (Helsebiblioteket's Research Archive) - Open Repository solution for all Norwegian hospitals and health institutions

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