APRIL 2013                   Making Post-Interview Thank You Notes                                                        ...
APRIL 2013Email or Handwritten Thank You Notes?This	  is	  a	  question	  that	  many	  candidates	  ponder	  and	  there	...
APRIL 2013         Second	  Paragraph	  Options:          •        As	  we	  discussed,	  I	  believe	  my	  experience	  ...
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Making Post-Interview Thank You Notes Worth Your Time

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As executive search consultants, we are often asked by candidates if writing post-interview thank you notes are recommended. In all cases, our consultants would agree that sending a thank you after an interview is appropriate, courteous and beneficial. It provides another opportunity to differentiate yourself among prospective candidates, which is the goal of any interview process. This article discusses how to write effective post-interview thank you notes and provides sample content to help get you started.

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Making Post-Interview Thank You Notes Worth Your Time

  1. 1. APRIL 2013 Making Post-Interview Thank You Notes Worth Your Time  A  s  executive  search  consultants,  we  are  often  asked  by  candidates  if  writing  post-­‐interview  thank  you  notes  are              recommended.  In  all  cases,  our  consultants  would  agree  that  sending  a  thank  you  after  an  interview  is  appropriate,  courteous  and  beneficial.  It  provides  another  opportunity  to  differentiate  yourself  among  other  prospective  candidates,  which  is  the  goal  of  any  interview  process.The  primary  reasons  for  writing  post-­‐interview  thank  you  notes  are: ➡ To  show  your  appreciation  for  the  interviewer’s  time  and  interest. ➡ To  demonstrate  good  manners  and  extend  a  professional  courtesy. ➡ To  reiterate  your  interest  in  the  organization  and  the  position. ➡ To  recap  the  interview,  reminding  the  interviewer(s)  of  your  qualifications. ➡ To  follow  up  with  any  information  the  interviewer(s)  may  have  requested  you  to  provide  following  the   interview.Backing  up  our  perspective  of  the  above  points  are  the  results  of  a  CareerBuilder  2011  survey.  Results  revealed  that  22%  of  hiring  managers  are  less  likely  to  hire  a  candidate  if  he/she  does  not  send  a  thank  you  note,  even  though  the  individual  may  be  a  good  fit  for  the  position.  CareerBuilder  also  found: • 86%  of  hiring  managers  say  not  sending  a  thank  you  note  shows  a  lack  of  follow  through. • 56%  say  not  sending  a  thank  you  note  says  sends  the  message  that  the  candidate  isn’t  serious  about  the   opportunity.Since  this  should  give  you  enough  reasons  to  send  post-­‐interview  thank  you  notes,  below  are  some  of  our  recommendations  for  making  them  effective: Personalize  your  notes.  Just  as  you  do  not  want  your  resume  to  blend  in  with  others,  do  not  use  standard  content  in   your  post-­‐interview  thank  you  note.  For  example,  share  particular  things  from  the  interview  that  you  found   interesting  and  insightful.  This  will  show  that  you  took  time  to  really  consider  the  interview,  making  you  come  across   as  being  genuine  and  likable. Make  your  notes  most  effective  by  briefly  reiterating  the  reasons  for  your  interest  in  the  position  and  the   company.  For  example,  you  can  explain  how  the  role  fits  in  with  your  career  motivations,  how  your  experiences  and   skills  could  be  of  value  to  the  company,  or  the  impact  you  feel  you  could  make.  If  possible,  use  specific  examples   from  the  interview. Send  thank  you  notes  to  all  interviewers.  If  you  were  interviewed  by  multiple  people,  you  want  to  show  equal   respect  to  all  by  sending  individual  notes  to  each.  By  ‘individual’,  we  mean  make  each  note  a  little  different  from  the   others.  If  you  write  them  all  the  same,  they  will  lose  their  effect  and  genuineness.  Also,  be  sure  to  get  the  correct   name  spelling  and  title  of  each  interviewer. Send  thank  you  notes  within  24  hours.
  2. 2. APRIL 2013Email or Handwritten Thank You Notes?This  is  a  question  that  many  candidates  ponder  and  there  is  no  simple  answer  because  it  can  depend  upon  the  interviewer’s  personal  preference,  the  formality  of  the  interview,  and  the  level  of  the  position.  In  general,  a  handwritten  thank  you  note  gets  more  attention  than  an  email  with  the  same  content.  However,  if  the  hiring  process  is  moving  quickly,  then  you  will  want  to  expedite  your  thank  you  and  send  an  email.  However,  if  you  do  email  the  note,  we  recommend  you  follow  up  with  a  handwritten  one  via  regular  mail.Remember  that,  even  though  you  want  your  thank  you  to  have  a  ‘personal’  feel,  all  grammatical  rules  that  apply  to  professional  correspondence  also  apply  to  thank  you  notes.  If  you  decide  to  send  your  thank  you  note  via  email,  there  are  certain  things  you  need  to  be  aware  of.  First,  make  sure  your  subject  line  is  appropriate  and  concise.  It  can  be  as  simple  as  “Thank  you”  but  we  recommend  you  also  add  your  name  to  the  subject  if  your  email  address  does  not  have  your  name  within  it.  Otherwise,  the  interviewer  will  not  know  the  email  is  from  you  and  may  overlook  it.  Second,  consider  your  email  address.  Ask  yourself  if  it  is  appropriate  and  professional.  If  it’s  not,  then  create  a  new  one  to  use  only  for  business  /  employment  correspondence.  Lastly,  do  not  use  email  stationery  –  just  use  a  plain  email  format.  Stationery  is  not  necessary  and  it  can  make  your  email  file  larger.  Furthermore,  it  may  cause  the  email  to  not  open  correctly  on  the  interviewer’s  end  and,  if  they’re  viewing  it  on  their  mobile  device,  the  stationery  will  not  come  through.Format for Post-Interview Thank You Notes + Sample ContentNow  that  you  understand  the  basics  of  why,  when  and  how  to  send  post-­‐interview  thank  you  notes,  let’s  talk  about  ideas  on  content.  Typically,  post-­‐interview  thank  you  notes  are  three  concise  paragraphs:Paragraph  1  explains  why  you  are  writing  –  to  thank  the  interviewer.Paragraph  2  reminds  the  interviewer  why  your  experience  and  skills  are  a  match  for  the  position  and  how  you  will  add  value  to  the  organization.  This  is  the  paragraph  in  which  you  will  want  to  add  specifics  from  your  interview.Paragraph  3  emphasizes  your  interest  and  closes  the  thank  you  note.Below  are  some  mix  and  match  options  /  ideas  for  each  paragraph:First  Paragraph  Options: • I  would  like  to  thank  you  for  taking  the  time  to  meet  with  me  today.  It  was  a  pleasure  speaking  with  you  and   learning  about  COMPANY  and  its  JOB  TITLE  opportunity. • Thank  you  for  taking  the  time  to  meet  with  me  today  regarding  the  JOB  TITLE  opportunity  at  COMPANY.  After   speaking  with  you,  I  believe  that  my  background  and  skills  are  an  ideal  match  for  the  opportunity. • I  would  like  to  thank  you  for  the  opportunity  to  discuss  JOB  TITLE  with  COMPANY. • Thank  you  for  taking  the  time  to  meet  with  me  to  discuss  JOB  TITLE  with  COMPANY.  I  appreciate  the  opportunity   to  learn  your  insight  of  the  position  and  how  it  impacts  your  entire  organization.
  3. 3. APRIL 2013 Second  Paragraph  Options: • As  we  discussed,  I  believe  my  experience  and  PRIMARY  SKILLS  would  add  strength  to  your  team  and  allow  me  to   make  an  immediate  and  positive  impact.  [Elaborate  with  1  or  2  specific  examples.] • I  believe  my  experiences  and  PRIMARY  SKILLS    would  prove  to  be  valuable  to  your  firm  as  these  are  necessary   attributes  to  be  successful  in  JOB  TITLE.  [Elaborate  with  1  or  2  specific  examples.] • Based  on  my  experience  and  education,  I  am  confident  that  I  would  make  a  positive  contribution  to  COMPANY’S   team  in  the  role  of  JOB  TITLE.  [Elaborate  with  1  or  2  specific  examples.] • I  am  very  interested  in  JOB  TITLE  and  its  objectives  and  I  hope  to  have  the  opportunity  to  make  a  valuable   contribution  to  the  continued  success  of  COMPANY.  [Elaborate  with  1  or  2  specific  examples.] • Following  my  visit  to  COMPANY,  I  believe  that  your  company  atmosphere  is  one  in  which  I  could  grow  both   personally  and  professionally.  I  am  most  particularly  impressed  by  the  company’s  philosophy  of  [Elaborate]. • I  believe  the  combination  of  my  skills  and  experiences  would  prove  to  be  an  asset  to  COMPANY  and  its  objectives.   [Elaborate  with  1  or  2  specific  examples.] Third  paragraph  options: • I  look  forward  to  continuing  our  discussions  and  would  welcome  the  opportunity  to  become  a  part  of  COMPANY.   Thank  you  again  for  your  time  and  consideration. • Thank  you  again  for  your  time  and  consideration.  I  look  forward  to  hearing  from  you. • If  you  have  any  additional  questions  regarding  my  skills  or  experience,  please  do  not  hesitate  to  contact   me.  Again,  thank  you  for  your  time  and  consideration  and  I  look  forward  to  continuing  our  discussions. After  writing  your  post-­‐interview  thank  you  note,  sit  back  and  commend  yourself  because  you  can  be  confident  that   most  candidates  will  not  have  done  the  same.  By  simply  taking  the  time  to  write  a  thank  you  note  that  extends  your   gratitude,  demonstrates  your  courteousness,  and  reiterates  your  interest  in  the  position  and  company,  you  still  stand   out  and  differentiate  yourself  among  prospective  candidates. To  read  more  articles  about  talent  and  career  management,     subscribe  to  Helbling’s  quarterly  newsletter  and  blog  at: W:   h el bl i n g s ear c h . c o m B :   blo g. h elblin gs earc h . c o m HELBLING & ASSOCIATES, INC. RETAINED EXECUTIVE SEARCH C o n s t r u c t i o n   •   F a c i l i t i e s   M a n a g e m e n t   •   R e a l   E s t a t e   •   E n g i n e e r i n g RESPONSIVE RELIABLE Motivation  and  urgency  to  fulfill  your  needs Comprehensive  and  accurate  market  intelligence RESULTS Performance  that  exceeds  your  expectations RESOURCEFUL RELATIONSHIPSExtensive  network  of  contacts  in  your  industry Consulting  based  upon  trust  and  commitmentPittsburgh w w w . h www.helblingsearch.com c h . c o m elblingsear 724.935.7500

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