Using ContentDM To Build Digital Collections Tool Kit
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Using ContentDM To Build Digital Collections Tool Kit Presentation Transcript

  • 1. Using CONTENTdm to Build Digital Collections Adam Northam Digital Collections Librarian Texas A&M University-Commerce [email_address] 903.468.8738
  • 2. Using CONTENTdm to Build Digital Collections
    • This training will provide the following:
    • An Overview of CONTENTdm
    • Definitions/discussion of terms and concepts encountered when using CONTENTdm
    • Step by step examples of how various tasks are accomplished in CONTENTdm
  • 3. What is CONTENTdm?
    • CONTENTdm is a digital collection builder and management system
    • --Files stored on a server
    • --Collections built locally sent to server via Acquisition Station
    • --Collections accessible via the Web
  • 4. What is CONTENTdm? (cont.)
    • Acquisition Station
    CONTENTdm SERVER (Collections Stored Here & Served out to Web) Acquisition Station Acquisition Station
  • 5. What is CONTENTdm? (cont.)
    • CONTENTdm provides structure that makes digital collections searchable via a Web browser
    • --Every item in a collection has an item record associated with it
    • --An Item record contains information about a given object; that information is called metadata—Metadata can be indexed (made searchable)
    • --More on metadata later
  • 6. What You Need
    • CONTENTdm Server (Provided by TAMU-C)
    • Acquisition Station Software (Provided by TAMU-C)
    • A workstation to run Acquisition Station Software
  • 7. System Requirements for Acquisition Station
    • Microsoft® Windows 2000 Professional or Windows XP
    • 32-bit x86 processor (Intel® Pentium® 4 class compatible processor or higher)
    • Microsoft® Internet Explorer® 6.0 or later
    • Minimum 256MB RAM
    • 100MB of available hard-disk space for installation
    • Minimum display resolution of 1024 × 768
    • 128Kbps or faster connection
    • Acrobat Reader® 7.0 or later
  • 8. Definitions Related to CONTENTdm and Digital Collections
    • Collection-A group of objects that share the same metadata scheme, and live on the same server; Many separate collections can exist
    • Collections can consist of a variety of file/media types
    • --Images (JPEG, TIFF, PNG etc.)
    • --Video (MPEG, WMV, AVI etc)
    • --Documents (MS Word, PDF, etc)
    • --Audio (MP3, WAV, WMA, etc)
  • 9. Definitions (Cont.)
    • Project-A template, profile or workspace within Acquisition Station
    • --Items are imported into projects
    • --Live on local machine until uploaded to server
    • --Projects populate collections
  • 10. Collections & Projects Collection Project 2 Project 3 Project 1
  • 11. What the Heck is Metadata, Anyway?
    • Term literally means data about data
    • It is specifically structured information that describes any information object; print or digital
    • example—the information recorded on a traditional catalog card is metadata
  • 12. Metadata (Cont.)
    • CONTENTdm supports 2 metadata templates:
      • 1. Dublin Core
      • 2. Visual Resources Association Core
      • We use Dublin Core
      • Dublin Core will be discussed here
  • 13. Dublin Core
    • Dublin Core was designed to be a relatively simple system that can succinctly describe a wide range of objects
    • Made up of 15 elements
  • 14. Dublin Core Elements
  • 15. Dublin Core Elements (Cont.)
    • Elements can be qualified to allow for more precise searches:
    • In addition to DC.Title you may also have
    • a DC.Title.alternative field
    • Other fields may be qualified if necessary
    • DC imposes some consistency within collections
  • 16. Dublin Core in CONTENTdm
    • DC Simple is default metadata scheme
    • Fields can be added, removed, repeated as needed
    • Fields can be renamed, reordered, indexed (made searchable), or hidden
  • 17. Dublin Core in CONTENTdm (Cont.)
    • Dublin Core is an accepted standard among libraries, museums, information institutions
    • Different CONTENTdm collections are interoperable
    • Also makes it easy to migrate data to other systems if necessary
  • 18. Dublin Core in CONTENTdm (Cont.)
    • More information about Dublin Core can be found here:
    • http://dublincore.org/
  • 19. Download CONTENTdm
    • The first step to building a collection is to download and install the CONTENTdm Acquisition Station software
    • Partner organizations will be given access to the User Support Center; has downloads, tutorials, help postings etc.
  • 20. Administrative Functions of CONTENTdm
    • Parameters of collections can be set before built
    • Done by CONTENTdm Administrator
    • Administrative module accessed via Acquisition Station
  • 21. Administrative Functions of CONTENTdm Click Administration at the top of the screen to access the administrative functions of CONTENTdm
  • 22. Administrative Functions of CONTENTdm
    • Users can choose administrative options for:
    • Servers
    • Collections
    • Items
  • 23. Administrative Functions of CONTENTdm This is a view of the collections administration page
  • 24. Administrative Functions of CONTENTdm Field properties allows customization of metadata fields, names, display order, etc.
  • 25. Administrative Functions of CONTENTdm Change display order of fields on this screen using drop down menus Clicking edit allows individual field properties to be changed
  • 26. Administrative Functions of CONTENTdm This is a screen that allows an administrator to edit attributes of individual fields
  • 27. Item Administration
    • From the Item Admin Page:
    • CDM administrator gives final approval for objects to go into collections
    • Collection can be indexed to make changes take effect
    • Items can be added to a collection
    • Item metadata can be edited
  • 28. Administrative Functions of CONTENTdm This is the Item Administration page Item administration is very important once items have been prepared to go into a collection
  • 29. Building a Collection
    • To start a new collection or project you first need:
    • URL of server where the collection will be stored
    • Username
    • Password
    • *All provided for partners by TAMU-C
  • 30. Building a Collection (cont.) Click on Start menu—All Programs—Acquisition Station
  • 31. Building a Collection (cont.) Click New
  • 32. Building a Collection (cont.)
    • The New Project window opens
    • Click Next to continue
  • 33. Building a Collection (cont.) Enter a name for your project—Click next
  • 34. Building a Collection (cont.) Enter the URL of the server where the collection is/will be stored
  • 35. Building a Collection (cont.) Enter your user name and password Server location, user name, & password assigned by TAMU-Commerce Technology Services Department
  • 36. Building a Collection (cont.) Choose which collection you would like the project to be associated with ** The collection space will have been set up by TAMU-Commerce Technology Services Department
  • 37. Building a Collection (cont.) Choose how objects will be uploaded to server—Choose FTP to server
  • 38. Building a Collection (cont.)
    • Your project space is now configured
    • You can now import items to prepare them to go into a collection
    • The items should be stored on a drive that is accessible to your computer
  • 39. Building a Collection (cont.) Click Import
  • 40. Building a Collection (cont.) File Imports 1 item at a time Compound object refers to several items that are associated by sequential file names and displayed together within a collection as 1 object; example-pages of a book Multiple files allows you to import several individual objects at once
  • 41. Building a Collection (cont.) Now browse to where your items are stored on your computer/drive and click open
  • 42. Building a Collection (cont.) This brings up the picture along with the Media Editor
  • 43. Building a Collection (cont.) The media editor allows metadata for each object to be created
  • 44. Building a Collection (cont.)
    • The fields listed in the Media Editor by default are Simple Dublin Core, but can be deleted, added to, renamed, as needed, depending on the nature of the collection
    • Title is the only field REQUIRED on each record
    • Other fields may be ignored on records if desired
  • 45. Building a Collection (cont.)
    • The item is now ready to be sent to the server
    • If Metadata needs to be edited, click on the thumbnail to open the Media Editor
  • 46. Building a Collection (cont.) Click Upload The Item is sent to the server, and goes to the queue to await final approval The Item is no longer accessible via the Acquisition Station
  • 47. Building a Collection (cont.)
    • If you are not administrator for a collection that was the final step
    • The item is now in the pending queue
    • Accessed via CONTENTdm Administration
  • 48. Approve Items (Administrators Only) 2 items are waiting for approval; metadata can be edited as needed at this point
  • 49. Approve Items
    • Administrators have the option of approving all items together or individually
    • 1 more step after approving items
    • Collection must be indexed so that newly approved items are included
  • 50. Index Collection Click Start Index—Items are now viewable via the Web
  • 51. More Help
    • More Help and step-by-step tutorials can be found in the CONTENTdm User Support Center
    • www.contentdm.com/usc
    • Registration is required—if you don’t have it, get institution ID from CONTENTdm Administrator
  • 52.