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Conducting Better Meetings
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Conducting Better Meetings

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Heinz College Professor Chris Labash shares a slide presentation that offers some tips on conducting more effective meetings.

Heinz College Professor Chris Labash shares a slide presentation that offers some tips on conducting more effective meetings.

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Conducting Better Meetings Presentation Transcript

  • 1. Better Meetings. Chris Labash 95718 Professional Speaking
  • 2. Better Meeting Management.
  • 3. Better Meeting Leadership .
  • 4. Better Meeting Action!
  • 5. What we’ll cover:
    • Bad meetings.
    • The single most important element of a good meeting.
    • The Labash 5P Way To Meeting Happiness.
    • The Meeting, step-by-step.
    • Next steps.
  • 6. Bad meetings
    • My worst meeting of all time.
    • What people want – and don’t want – out of a meeting.
  • 7. My worst meeting…
  • 8. What don’t people want?
    • Drift from subject (83%)
    • Poor preparation (77%)
    • Questionable effectiveness (74%)
    • BD Smart Survey of 635 Executives
  • 9. What do people want?
    • Participation (88%)
    • Purpose (66%)
    • Address the agenda items (62%)
    • GM Consultants
  • 10. Giving good meeting
  • 11. Giving good meeting
    • The single most important element of a good meeting is that you be a servant of the meeting.
  • 12. Giving good meeting
    • The single most important element of a good meeting is that you be a servant of the meeting.
  • 13. Giving good meeting
    • The single most important element of a good meeting is that you be a servant of the meeting.
  • 14. Why meet?
  • 15. Why meet?
    • We’re a social species.
  • 16. What does a meeting do?
  • 17. What does a meeting do?
    • Defines the team.
    • Modifies group knowledge.
    • Creates commitment.
  • 18. The Labash 5P’s:
  • 19. The Labash 5P’s:
    • Purpose.
    • People.
    • Preparation (or Paper).
    • Participation.
    • Point.
  • 20. The Labash 5P’s:
    • Purpose.
    • People.
    • Preparation (or Paper).
    • Participation.
    • Point.
  • 21. The Labash 5P’s:
    • Purpose.
    • People.
    • Preparation (or Paper).
    • Participation.
    • Point.
  • 22. The Labash 5P’s:
    • Purpose.
    • People.
    • Preparation (or Paper).
    • Participation.
    • Point.
  • 23. The Labash 5P’s:
    • Purpose.
    • People.
    • Preparation (or Paper).
    • Participation.
    • Point.
  • 24. The Meeting, step-by-step:
    • 1.
  • 25. The Meeting, step-by-step:
    • 0.
  • 26. The Meeting, step-by-step:
    • 0. Do we need a meeting?
  • 27. The Meeting, step-by-step:
    • 0. Do we need a meeting?
    • 1. Purpose
    • - Critical issues?
    • - CSFs
  • 28. The Meeting, step-by-step:
    • 0. Do we need a meeting?
    • 1. Purpose
    • - Critical issues?
    • - CSFs
    • 2. Agenda
    • - 1 page
    • - Specifics
    • - Group & order
    • - Notes & times
  • 29. The Meeting, step-by-step:
    • 3. Participants?
    • - The four forces of people
    • - Must-haves v nice-to-haves
    • - ~ 10
    • 4. Time
    • - Best: 10-12; 2-4
    • - Worst: Friday @ 4:30, etc.
    • 5. Place
    • - What’s fits the meeting’s needs (Purpose, A/V, etc)
  • 30. The Meeting, step-by-step:
    • 3. Participants?
    • - The four forces of people
    • - Must-haves v nice-to-haves
    • - ~ 10
    • 4. Time
    • - Best: 10-12; 2-4
    • - Worst: Friday @ 4:30, etc.
    • 5. Place
    • - What’s fits the meeting’s needs (Purpose, A/V, etc)
  • 31. The Meeting, step-by-step:
    • 3. Participants?
    • - The four forces of people
    • - Must-haves v nice-to-haves
    • - ~ 10
    • 4. Time
    • - Best: 10-12; 2-4
    • - Worst: Friday @ 4:30, etc.
    • 5. Place
    • - What’s fits the meeting’s needs (Purpose, A/V, etc)
  • 32. The Meeting, step-by-step:
    • 6. The Invitation
    • - The most important step
    • - Attach the Draft Agenda
    • - Ask for involvement
    • 7. Paper (The last part of Prep)
    • - What should they bring, do,
    • or know?
    • 8. Distribute the Final Agenda
  • 33. The Meeting, step-by-step:
    • 6. The Invitation
    • - The most important step
    • - Attach the Draft Agenda
    • - Ask for involvement
    • 7. Paper (The last part of Prep)
    • - What should they bring, do,
    • or know?
    • 8. Distribute the Final Agenda
  • 34. The Meeting, step-by-step:
    • 6. The Invitation
    • - The most important step
    • - Attach the Draft Agenda
    • - Ask for involvement
    • 7. Paper (The last part of Prep)
    • - What should they bring, do,
    • or know?
    • 8. Distribute the Final Agenda
  • 35. The Meeting, step-by-step:
    • 9. Arrive early
    • - Room prep
    • - Welcome
    • 10. Start the meeting
    • - On time
    • - Introductions
    • - Purpose & Point
    • - Agenda review
  • 36. The Meeting, step-by-step:
    • 9. Arrive early
    • - Room prep
    • - Welcome
    • 10. Start the meeting
    • - On time
    • - Introductions
    • - Purpose & Point
    • - Agenda review
  • 37. The Meeting, step-by-step:
    • 11. Run the meeting
    • - Set ground rules
    • - Model behavior
    • - Ask questions
    • - Get people to talk…
    • … and talk to each other
    • - Don’t endorse or dismiss
    • - Be visual
    • - Have energy
  • 38. The Meeting, step-by-step:
    • 12. End the meeting
    • - Summarize 10 minutes before
    • - Define next steps
    • - Tasks, actions, times, & responsibilities
    • - Set next meeting
    • - Follow up with meeting notes
  • 39. Our Next Steps:
    • Be prepared to run a 10-minute meeting. See the syllabus for details.