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Conducting Better Meetings
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Conducting Better Meetings

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Heinz College Professor Chris Labash shares a slide presentation that offers some tips on conducting more effective meetings.

Heinz College Professor Chris Labash shares a slide presentation that offers some tips on conducting more effective meetings.

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    Conducting Better Meetings Conducting Better Meetings Presentation Transcript

    • Better Meetings. Chris Labash 95718 Professional Speaking
    • Better Meeting Management.
    • Better Meeting Leadership .
    • Better Meeting Action!
    • What we’ll cover:
      • Bad meetings.
      • The single most important element of a good meeting.
      • The Labash 5P Way To Meeting Happiness.
      • The Meeting, step-by-step.
      • Next steps.
    • Bad meetings
      • My worst meeting of all time.
      • What people want – and don’t want – out of a meeting.
    • My worst meeting…
    • What don’t people want?
      • Drift from subject (83%)
      • Poor preparation (77%)
      • Questionable effectiveness (74%)
      • BD Smart Survey of 635 Executives
    • What do people want?
      • Participation (88%)
      • Purpose (66%)
      • Address the agenda items (62%)
      • GM Consultants
    • Giving good meeting
    • Giving good meeting
      • The single most important element of a good meeting is that you be a servant of the meeting.
    • Giving good meeting
      • The single most important element of a good meeting is that you be a servant of the meeting.
    • Giving good meeting
      • The single most important element of a good meeting is that you be a servant of the meeting.
    • Why meet?
    • Why meet?
      • We’re a social species.
    • What does a meeting do?
    • What does a meeting do?
      • Defines the team.
      • Modifies group knowledge.
      • Creates commitment.
    • The Labash 5P’s:
    • The Labash 5P’s:
      • Purpose.
      • People.
      • Preparation (or Paper).
      • Participation.
      • Point.
    • The Labash 5P’s:
      • Purpose.
      • People.
      • Preparation (or Paper).
      • Participation.
      • Point.
    • The Labash 5P’s:
      • Purpose.
      • People.
      • Preparation (or Paper).
      • Participation.
      • Point.
    • The Labash 5P’s:
      • Purpose.
      • People.
      • Preparation (or Paper).
      • Participation.
      • Point.
    • The Labash 5P’s:
      • Purpose.
      • People.
      • Preparation (or Paper).
      • Participation.
      • Point.
    • The Meeting, step-by-step:
      • 1.
    • The Meeting, step-by-step:
      • 0.
    • The Meeting, step-by-step:
      • 0. Do we need a meeting?
    • The Meeting, step-by-step:
      • 0. Do we need a meeting?
      • 1. Purpose
      • - Critical issues?
      • - CSFs
    • The Meeting, step-by-step:
      • 0. Do we need a meeting?
      • 1. Purpose
      • - Critical issues?
      • - CSFs
      • 2. Agenda
      • - 1 page
      • - Specifics
      • - Group & order
      • - Notes & times
    • The Meeting, step-by-step:
      • 3. Participants?
      • - The four forces of people
      • - Must-haves v nice-to-haves
      • - ~ 10
      • 4. Time
      • - Best: 10-12; 2-4
      • - Worst: Friday @ 4:30, etc.
      • 5. Place
      • - What’s fits the meeting’s needs (Purpose, A/V, etc)
    • The Meeting, step-by-step:
      • 3. Participants?
      • - The four forces of people
      • - Must-haves v nice-to-haves
      • - ~ 10
      • 4. Time
      • - Best: 10-12; 2-4
      • - Worst: Friday @ 4:30, etc.
      • 5. Place
      • - What’s fits the meeting’s needs (Purpose, A/V, etc)
    • The Meeting, step-by-step:
      • 3. Participants?
      • - The four forces of people
      • - Must-haves v nice-to-haves
      • - ~ 10
      • 4. Time
      • - Best: 10-12; 2-4
      • - Worst: Friday @ 4:30, etc.
      • 5. Place
      • - What’s fits the meeting’s needs (Purpose, A/V, etc)
    • The Meeting, step-by-step:
      • 6. The Invitation
      • - The most important step
      • - Attach the Draft Agenda
      • - Ask for involvement
      • 7. Paper (The last part of Prep)
      • - What should they bring, do,
      • or know?
      • 8. Distribute the Final Agenda
    • The Meeting, step-by-step:
      • 6. The Invitation
      • - The most important step
      • - Attach the Draft Agenda
      • - Ask for involvement
      • 7. Paper (The last part of Prep)
      • - What should they bring, do,
      • or know?
      • 8. Distribute the Final Agenda
    • The Meeting, step-by-step:
      • 6. The Invitation
      • - The most important step
      • - Attach the Draft Agenda
      • - Ask for involvement
      • 7. Paper (The last part of Prep)
      • - What should they bring, do,
      • or know?
      • 8. Distribute the Final Agenda
    • The Meeting, step-by-step:
      • 9. Arrive early
      • - Room prep
      • - Welcome
      • 10. Start the meeting
      • - On time
      • - Introductions
      • - Purpose & Point
      • - Agenda review
    • The Meeting, step-by-step:
      • 9. Arrive early
      • - Room prep
      • - Welcome
      • 10. Start the meeting
      • - On time
      • - Introductions
      • - Purpose & Point
      • - Agenda review
    • The Meeting, step-by-step:
      • 11. Run the meeting
      • - Set ground rules
      • - Model behavior
      • - Ask questions
      • - Get people to talk…
      • … and talk to each other
      • - Don’t endorse or dismiss
      • - Be visual
      • - Have energy
    • The Meeting, step-by-step:
      • 12. End the meeting
      • - Summarize 10 minutes before
      • - Define next steps
      • - Tasks, actions, times, & responsibilities
      • - Set next meeting
      • - Follow up with meeting notes
    • Our Next Steps:
      • Be prepared to run a 10-minute meeting. See the syllabus for details.