Better Meetings. Chris Labash 95718 Professional Speaking
Better Meeting Management.
Better Meeting Leadership .
Better Meeting Action!
What we’ll cover: <ul><li>Bad meetings. </li></ul><ul><li>The single most important element of a good meeting. </li></ul><...
Bad meetings <ul><li>My worst meeting of all time. </li></ul><ul><li>What people want – and don’t want – out of a meeting....
My worst meeting…
What  don’t  people want? <ul><li>Drift from subject (83%) </li></ul><ul><li>Poor preparation (77%) </li></ul><ul><li>Ques...
What  do  people want? <ul><li>Participation (88%) </li></ul><ul><li>Purpose (66%) </li></ul><ul><li>Address the agenda it...
Giving good meeting
Giving good meeting <ul><li>The single most important element of a good meeting  is that you be a servant of the meeting. ...
Giving good meeting <ul><li>The single most important element of a good meeting is that you be a  servant  of the meeting....
Giving good meeting <ul><li>The single most important element of a good meeting is that you be   a   servant  of the meeti...
Why meet?
Why meet? <ul><li>We’re a social species. </li></ul>
What does a meeting do?
What does a meeting do? <ul><li>Defines the team. </li></ul><ul><li>Modifies group knowledge. </li></ul><ul><li>Creates co...
The Labash 5P’s:
The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Pa...
The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Pa...
The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Pa...
The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Pa...
The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Pa...
The Meeting, step-by-step: <ul><li>1.  </li></ul>
The Meeting, step-by-step: <ul><li>0.  </li></ul>
The Meeting, step-by-step: <ul><li>0.  Do we need a meeting? </li></ul>
The Meeting, step-by-step: <ul><li>0.  Do we need a meeting? </li></ul><ul><li>1.  Purpose </li></ul><ul><li>- Critical is...
The Meeting, step-by-step: <ul><li>0.  Do we need a meeting? </li></ul><ul><li>1.  Purpose </li></ul><ul><li>- Critical is...
The Meeting, step-by-step: <ul><li>3.  Participants? </li></ul><ul><li>- The four forces of people </li></ul><ul><li>- Mus...
The Meeting, step-by-step: <ul><li>3.  Participants? </li></ul><ul><li>- The four forces of people </li></ul><ul><li>- Mus...
The Meeting, step-by-step: <ul><li>3.  Participants? </li></ul><ul><li>- The four forces of people </li></ul><ul><li>- Mus...
The Meeting, step-by-step: <ul><li>6.  The Invitation </li></ul><ul><li>- The most important step </li></ul><ul><li>- Atta...
The Meeting, step-by-step: <ul><li>6.  The Invitation </li></ul><ul><li>- The most important step </li></ul><ul><li>- Atta...
The Meeting, step-by-step: <ul><li>6.  The Invitation </li></ul><ul><li>- The most important step </li></ul><ul><li>- Atta...
The Meeting, step-by-step: <ul><li>9.  Arrive early </li></ul><ul><li>- Room prep </li></ul><ul><li>- Welcome </li></ul><u...
The Meeting, step-by-step: <ul><li>9.  Arrive early </li></ul><ul><li>- Room prep </li></ul><ul><li>- Welcome </li></ul><u...
The Meeting, step-by-step: <ul><li>11.  Run the meeting </li></ul><ul><li>- Set ground rules </li></ul><ul><li>- Model beh...
The Meeting, step-by-step: <ul><li>12.  End the meeting </li></ul><ul><li>- Summarize 10 minutes before </li></ul><ul><li>...
Our Next Steps: <ul><li>Be prepared to run a 10-minute meeting.  See the syllabus for details. </li></ul>
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Conducting Better Meetings

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Heinz College Professor Chris Labash shares a slide presentation that offers some tips on conducting more effective meetings.

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  • I really like your presentation. Is there any way you could e-mail it to me so I can use it as a presentation also? My e-mail is jerrymac@cox.net. Thank you.
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Conducting Better Meetings

  1. 1. Better Meetings. Chris Labash 95718 Professional Speaking
  2. 2. Better Meeting Management.
  3. 3. Better Meeting Leadership .
  4. 4. Better Meeting Action!
  5. 5. What we’ll cover: <ul><li>Bad meetings. </li></ul><ul><li>The single most important element of a good meeting. </li></ul><ul><li>The Labash 5P Way To Meeting Happiness. </li></ul><ul><li>The Meeting, step-by-step. </li></ul><ul><li>Next steps. </li></ul>
  6. 6. Bad meetings <ul><li>My worst meeting of all time. </li></ul><ul><li>What people want – and don’t want – out of a meeting. </li></ul>
  7. 7. My worst meeting…
  8. 8. What don’t people want? <ul><li>Drift from subject (83%) </li></ul><ul><li>Poor preparation (77%) </li></ul><ul><li>Questionable effectiveness (74%) </li></ul><ul><li>BD Smart Survey of 635 Executives </li></ul>
  9. 9. What do people want? <ul><li>Participation (88%) </li></ul><ul><li>Purpose (66%) </li></ul><ul><li>Address the agenda items (62%) </li></ul><ul><li>GM Consultants </li></ul>
  10. 10. Giving good meeting
  11. 11. Giving good meeting <ul><li>The single most important element of a good meeting is that you be a servant of the meeting. </li></ul>
  12. 12. Giving good meeting <ul><li>The single most important element of a good meeting is that you be a servant of the meeting. </li></ul>
  13. 13. Giving good meeting <ul><li>The single most important element of a good meeting is that you be a servant of the meeting. </li></ul>
  14. 14. Why meet?
  15. 15. Why meet? <ul><li>We’re a social species. </li></ul>
  16. 16. What does a meeting do?
  17. 17. What does a meeting do? <ul><li>Defines the team. </li></ul><ul><li>Modifies group knowledge. </li></ul><ul><li>Creates commitment. </li></ul>
  18. 18. The Labash 5P’s:
  19. 19. The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Participation. </li></ul><ul><li>Point. </li></ul>
  20. 20. The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Participation. </li></ul><ul><li>Point. </li></ul>
  21. 21. The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Participation. </li></ul><ul><li>Point. </li></ul>
  22. 22. The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Participation. </li></ul><ul><li>Point. </li></ul>
  23. 23. The Labash 5P’s: <ul><li>Purpose. </li></ul><ul><li>People. </li></ul><ul><li>Preparation (or Paper). </li></ul><ul><li>Participation. </li></ul><ul><li>Point. </li></ul>
  24. 24. The Meeting, step-by-step: <ul><li>1. </li></ul>
  25. 25. The Meeting, step-by-step: <ul><li>0. </li></ul>
  26. 26. The Meeting, step-by-step: <ul><li>0. Do we need a meeting? </li></ul>
  27. 27. The Meeting, step-by-step: <ul><li>0. Do we need a meeting? </li></ul><ul><li>1. Purpose </li></ul><ul><li>- Critical issues? </li></ul><ul><li>- CSFs </li></ul>
  28. 28. The Meeting, step-by-step: <ul><li>0. Do we need a meeting? </li></ul><ul><li>1. Purpose </li></ul><ul><li>- Critical issues? </li></ul><ul><li>- CSFs </li></ul><ul><li>2. Agenda </li></ul><ul><li>- 1 page </li></ul><ul><li>- Specifics </li></ul><ul><li>- Group & order </li></ul><ul><li>- Notes & times </li></ul>
  29. 29. The Meeting, step-by-step: <ul><li>3. Participants? </li></ul><ul><li>- The four forces of people </li></ul><ul><li>- Must-haves v nice-to-haves </li></ul><ul><li>- ~ 10 </li></ul><ul><li>4. Time </li></ul><ul><li>- Best: 10-12; 2-4 </li></ul><ul><li>- Worst: Friday @ 4:30, etc. </li></ul><ul><li>5. Place </li></ul><ul><li>- What’s fits the meeting’s needs (Purpose, A/V, etc) </li></ul>
  30. 30. The Meeting, step-by-step: <ul><li>3. Participants? </li></ul><ul><li>- The four forces of people </li></ul><ul><li>- Must-haves v nice-to-haves </li></ul><ul><li>- ~ 10 </li></ul><ul><li>4. Time </li></ul><ul><li>- Best: 10-12; 2-4 </li></ul><ul><li>- Worst: Friday @ 4:30, etc. </li></ul><ul><li>5. Place </li></ul><ul><li>- What’s fits the meeting’s needs (Purpose, A/V, etc) </li></ul>
  31. 31. The Meeting, step-by-step: <ul><li>3. Participants? </li></ul><ul><li>- The four forces of people </li></ul><ul><li>- Must-haves v nice-to-haves </li></ul><ul><li>- ~ 10 </li></ul><ul><li>4. Time </li></ul><ul><li>- Best: 10-12; 2-4 </li></ul><ul><li>- Worst: Friday @ 4:30, etc. </li></ul><ul><li>5. Place </li></ul><ul><li>- What’s fits the meeting’s needs (Purpose, A/V, etc) </li></ul>
  32. 32. The Meeting, step-by-step: <ul><li>6. The Invitation </li></ul><ul><li>- The most important step </li></ul><ul><li>- Attach the Draft Agenda </li></ul><ul><li>- Ask for involvement </li></ul><ul><li>7. Paper (The last part of Prep) </li></ul><ul><li>- What should they bring, do, </li></ul><ul><li>or know? </li></ul><ul><li>8. Distribute the Final Agenda </li></ul>
  33. 33. The Meeting, step-by-step: <ul><li>6. The Invitation </li></ul><ul><li>- The most important step </li></ul><ul><li>- Attach the Draft Agenda </li></ul><ul><li>- Ask for involvement </li></ul><ul><li>7. Paper (The last part of Prep) </li></ul><ul><li>- What should they bring, do, </li></ul><ul><li>or know? </li></ul><ul><li>8. Distribute the Final Agenda </li></ul>
  34. 34. The Meeting, step-by-step: <ul><li>6. The Invitation </li></ul><ul><li>- The most important step </li></ul><ul><li>- Attach the Draft Agenda </li></ul><ul><li>- Ask for involvement </li></ul><ul><li>7. Paper (The last part of Prep) </li></ul><ul><li>- What should they bring, do, </li></ul><ul><li>or know? </li></ul><ul><li>8. Distribute the Final Agenda </li></ul>
  35. 35. The Meeting, step-by-step: <ul><li>9. Arrive early </li></ul><ul><li>- Room prep </li></ul><ul><li>- Welcome </li></ul><ul><li>10. Start the meeting </li></ul><ul><li>- On time </li></ul><ul><li>- Introductions </li></ul><ul><li>- Purpose & Point </li></ul><ul><li>- Agenda review </li></ul>
  36. 36. The Meeting, step-by-step: <ul><li>9. Arrive early </li></ul><ul><li>- Room prep </li></ul><ul><li>- Welcome </li></ul><ul><li>10. Start the meeting </li></ul><ul><li>- On time </li></ul><ul><li>- Introductions </li></ul><ul><li>- Purpose & Point </li></ul><ul><li>- Agenda review </li></ul>
  37. 37. The Meeting, step-by-step: <ul><li>11. Run the meeting </li></ul><ul><li>- Set ground rules </li></ul><ul><li>- Model behavior </li></ul><ul><li>- Ask questions </li></ul><ul><li>- Get people to talk… </li></ul><ul><li>… and talk to each other </li></ul><ul><li>- Don’t endorse or dismiss </li></ul><ul><li>- Be visual </li></ul><ul><li>- Have energy </li></ul>
  38. 38. The Meeting, step-by-step: <ul><li>12. End the meeting </li></ul><ul><li>- Summarize 10 minutes before </li></ul><ul><li>- Define next steps </li></ul><ul><li>- Tasks, actions, times, & responsibilities </li></ul><ul><li>- Set next meeting </li></ul><ul><li>- Follow up with meeting notes </li></ul>
  39. 39. Our Next Steps: <ul><li>Be prepared to run a 10-minute meeting. See the syllabus for details. </li></ul>

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