Case Study: I-95 New Haven Harbor Crossing Corridor Improvement Program Implementation and Collaborative Use of Primavera Contract Manager Karl Heilmann – Parsons Brinckerhoff Melissa Stockbridge – PL Logic

Today’s Presentation Program Overview Research & Development Implementation Setup & Maintenance

Program Overview

Research & Development

Implementation

Setup & Maintenance

Program Overview Owner Connecticut Department of Transportation (ConnDOT) Location New Haven, CT Purpose One of the largest transportation initiatives ever undertaken by the (ConnDOT), currently estimated at $2 Billion. Operational, safety, and capacity improvements to 7.2 miles of I-95 (Exit 46 to exit 54) Replacement of outdated roadway & bridge infrastructure through a densely developed urban and environmentally sensitive area Accommodation for future growth (Currently 140,000 vehicles / day which is 3x the capacity it was designed for in the 1950’s)

Owner

Connecticut Department of Transportation (ConnDOT)

Location

New Haven, CT

Purpose

One of the largest transportation initiatives ever undertaken by the (ConnDOT), currently estimated at $2 Billion.

Operational, safety, and capacity improvements to 7.2 miles of I-95 (Exit 46 to exit 54)

Replacement of outdated roadway & bridge infrastructure through a densely developed urban and environmentally sensitive area

Accommodation for future growth (Currently 140,000 vehicles / day which is 3x the capacity it was designed for in the 1950’s)

Program Overview Contract A – State Street Station ($7.5M) Contract B – Pearl Harbor Memorial Bridge ($525-$550M) Contract B1 – Main Span Foundations & NB I-95 West Appr. ($127M) Contract C1 – I-95 & Frontage Roads ($50M) Contract C2 – I-95 & Woodward/Stiles ($76M) Contract D – I-95 Branford ($39M) Contract E – I-95/I-91/Route 34 Interchange ($525-$550M) Contract E1 – Soil Preloading/Utilities ($13M) Contract E2 – Route 34 Flyover Bridge ($91M) Advanced Utility Contracts – UI/Buckeye & SNET/AMTRAK ($20-25M) BLACK - Completed GREEN - In Design ORANGE - Under Construction

Contract A – State Street Station ($7.5M)

Contract B – Pearl Harbor Memorial Bridge ($525-$550M)

Contract B1 – Main Span Foundations & NB I-95 West Appr. ($127M)

Contract C1 – I-95 & Frontage Roads ($50M)

Contract C2 – I-95 & Woodward/Stiles ($76M)

Contract D – I-95 Branford ($39M)

Contract E – I-95/I-91/Route 34 Interchange ($525-$550M)

Contract E1 – Soil Preloading/Utilities ($13M)

Contract E2 – Route 34 Flyover Bridge ($91M)

Advanced Utility Contracts – UI/Buckeye & SNET/AMTRAK ($20-25M)

Program Overview

Program Overview Opening - 1958 Main Span 118 m Once the Longest Plate Girder Span in Western Hemisphere Cost ~$16.5 Million 3 Year Schedule

Program Overview Proposed Bridge

Program Overview

Program Overview

Program Overview

Program Overview

R&D Process Product Research & Preferences Software ConnDOT established use of Primavera products Scheduling Specification I-95/Rt25/Rt8 Interchange - Bridgeport, CT Primavera Contract Manager Prime Contract Primary Purpose Document / Submittal Control (Pay Estimates, DIR’s, & Change Orders managed through ConnDOT Sitemanager) Accountability & Tracking Central & searchable repository

Product Research & Preferences

Software

ConnDOT established use of Primavera products

Scheduling Specification

I-95/Rt25/Rt8 Interchange - Bridgeport, CT

Primavera

Contract Manager

Prime Contract

Primary Purpose

Document / Submittal Control (Pay Estimates, DIR’s, & Change Orders managed through ConnDOT Sitemanager)

Accountability & Tracking

Central & searchable repository

R&D Process Initial Setup Options In-house (Onsite Administration) Advantages Direct System Control Less cost for additional users Disadvantages Extensive equipment & equipment maintenance Administrative time Security (location and system) No offsite backups Liability Costs

Initial Setup Options

In-house (Onsite Administration)

Advantages

Direct System Control

Less cost for additional users

Disadvantages

Extensive equipment & equipment maintenance

Administrative time

Security (location and system)

No offsite backups

Liability

Costs

R&D Process Initial Setup Options Outsource Advantages Rapid Deployment Reduced capitol investment in equipment & administration Reduced monthly costs No management of applications, networks and servers Extensive security (Firewalls, anti-virus, physical location security, 24/7 monitoring) System backup nightly / weekly & offsite storage Reduced liability Guaranteed uptime No impact due to NHPO or PB office relocations Customized user interface (CAM Console) Disadvantages Third party management Additional users incur additional costs (purchased in 25 user blocks)

Initial Setup Options

Outsource

Advantages

Rapid Deployment

Reduced capitol investment in equipment & administration

Reduced monthly costs

No management of applications, networks and servers

Extensive security (Firewalls, anti-virus, physical location security, 24/7 monitoring)

System backup nightly / weekly & offsite storage

Reduced liability

Guaranteed uptime

No impact due to NHPO or PB office relocations

Customized user interface (CAM Console)

Disadvantages

Third party management

Additional users incur additional costs (purchased in 25 user blocks)

R&D Process Cost Analysis – Web Hosting Estimated Costs (2003) based on 30 users 3 Years In-house $226,000 vs Outsource $199,000 7 Years In-house $547,000 vs Outsource $413,000 Actual Cost 3 Years - $226,000 with 100 users 5 Years (Through 1/2009) – $350,000 with 100 users To date hosting costs decreased annually while number of users tripled 2009 to 2018 Estimated Cost - $600,000

Cost Analysis – Web Hosting

Estimated Costs (2003) based on 30 users

3 Years

In-house $226,000 vs Outsource $199,000

7 Years

In-house $547,000 vs Outsource $413,000

Actual Cost

3 Years - $226,000 with 100 users

5 Years (Through 1/2009) – $350,000 with 100 users

To date hosting costs decreased annually while number of users tripled

2009 to 2018 Estimated Cost - $600,000

R&D Process Cost Analysis – Training & Software Software & Licensing Contract Manager (25 Licenses) & P6 (5 Licenses) Initial Purchase Costs (First Year) - $50,000 Annual Licensing (Last 3 years) - $36,000 Licensing Costs / 12% annual increase Training (includes template setup & tech support) Costs to date - $93,000 (72% paid in first 2 years) 2006 costs were 57% less then 2004 costs Minimal maintenance costs Future costs based on start and size of project

Cost Analysis – Training & Software

Software & Licensing

Contract Manager (25 Licenses) & P6 (5 Licenses)

Initial Purchase Costs (First Year) - $50,000

Annual Licensing (Last 3 years) - $36,000

Licensing Costs / 12% annual increase

Training (includes template setup & tech support)

Costs to date - $93,000 (72% paid in first 2 years)

2006 costs were 57% less then 2004 costs

Minimal maintenance costs

Future costs based on start and size of project

R&D Process The Team Parsons Brinckerhoff Overall Administration, Oversight, & Implementation Helpdesk PL Logic Training & Custom Forms / Templates LoadSpring Solutions Webhost Cashman Associates Software & Licensing

The Team

Parsons Brinckerhoff

Overall Administration, Oversight, & Implementation

Helpdesk

PL Logic

Training & Custom Forms / Templates

LoadSpring Solutions

Webhost

Cashman Associates

Software & Licensing

IMPLEMENTATION Software Customization Customize for ConnDOT procedures Determine modules used Create & upload Forms & Reports 30 Forms & Reports modified to date 28 Letter Templates added to date Create Admin user templates / Access Rights Create attachment directories Setup Alerts

Software Customization

Customize for ConnDOT procedures

Determine modules used

Create & upload Forms & Reports

30 Forms & Reports modified to date

28 Letter Templates added to date

Create Admin user templates / Access Rights

Create attachment directories

Setup Alerts

IMPLEMENTATION

IMPLEMENTATION Sample forms

Sample forms

IMPLEMENTATION Sample Reports

Sample Reports

IMPLEMENTATION Submittals Submittal Procedures / Flowchart Submittal Coordinator Electronic Submittals Requests Requests for Information (RFI) / Design Inquiries (DI) Requests for Change (RFC) / Design Change Request (DCR)

Submittals

Submittal Procedures / Flowchart

Submittal Coordinator

Electronic Submittals

Requests

Requests for Information (RFI) / Design Inquiries (DI)

Requests for Change (RFC) / Design Change Request (DCR)

IMPLEMENTATION Training 25 onsite classes completed to date 1 Webinar training class recently completed 2 day class required for user access rights 6-10 persons per class Training held locally Customized for the Program

Training

25 onsite classes completed to date

1 Webinar training class recently completed

2 day class required for user access rights

6-10 persons per class

Training held locally

Customized for the Program

IMPLEMENTATION Participation FHWA ConnDOT CT DEP Program Manager Designers Construction Inspection and Engineering Firms Contractors Contractually Required

Participation

FHWA

ConnDOT

CT DEP

Program Manager

Designers

Construction Inspection and Engineering Firms

Contractors

Contractually Required

IMPLEMENTATION Going Live Contract C1 (March 2004) Contract E1 (November 2004) Contract C2 (September 2005) Contract B1 (July 2008) Contract E2 (October 2008) Other Related Projects Include: Program Management Program Environmental Controls Centralized Soil Management Howard Avenue Over I-95 Emergency Deck Repairs Yale Boathouse / Fitch Foundry Demolition Farnum Court Noise Wall

Going Live

Contract C1 (March 2004)

Contract E1 (November 2004)

Contract C2 (September 2005)

Contract B1 (July 2008)

Contract E2 (October 2008)

Other Related Projects Include:

Program Management

Program Environmental Controls

Centralized Soil Management

Howard Avenue Over I-95

Emergency Deck Repairs

Yale Boathouse / Fitch Foundry Demolition

Farnum Court Noise Wall

IMPLEMENTATION New Initiative - Electronic Submittals First Pilot Program in Connecticut Electronic Reviews Digital Signatures Step-by-Step Manual

New Initiative - Electronic Submittals

First Pilot Program in Connecticut

Electronic Reviews

Digital Signatures

Step-by-Step Manual

IMPLEMENTATION User Statistics 189 persons trained 115 Active / 74 Inactive Avg. 60 Unique Cam Console Logins per Month Avg. 50 CM Logins per business day 64% users have logged in within past 30 days 75% users have logged in within past 90 days

User Statistics

189 persons trained

115 Active / 74 Inactive

Avg. 60 Unique Cam Console Logins per Month

Avg. 50 CM Logins per business day

64% users have logged in within past 30 days

75% users have logged in within past 90 days

IMPLEMENTATION Benefits Realized 24 hr/day user access from any location Real time tracking and managing of communication Searchable database and issue logging Email issuance of correspondence Improved turn-around time 12% of RFI’s answered the same day 49% of RFC’s answered in under 7 days Alerts provide a snapshot of outstanding items and responsible parties Common file directory for file sharing

Benefits Realized

24 hr/day user access from any location

Real time tracking and managing of communication

Searchable database and issue logging

Email issuance of correspondence

Improved turn-around time

12% of RFI’s answered the same day

49% of RFC’s answered in under 7 days

Alerts provide a snapshot of outstanding items and responsible parties

Common file directory for file sharing

IMPLEMENTATION Lessons Learned Buy-In & Process Input User vs. Manager Training Training Timing Oracle vs. Sybase Database Simplify Templates & Reports Minimize Custom Fields

Lessons Learned

Buy-In & Process Input

User vs. Manager Training

Training Timing

Oracle vs. Sybase Database

Simplify Templates & Reports

Minimize Custom Fields

MAINTENANCE Help Desk 600+ Help Desk Cases to date 216 Required add’l support from LoadSpring / PL Logic Software Upgrades & Service Packs New Project Setup & Training Oversight

Help Desk

600+ Help Desk Cases to date

216 Required add’l support from LoadSpring / PL Logic

Software Upgrades & Service Packs

New Project Setup & Training

Oversight

I-95 New Haven Harbor Crossing Corridor Improvement Program Implementation of Contract Manager Karl Heilmann – Parsons Brinckerhoff Melissa Stockbridge – PL Logic Presented by: