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Power point lesson 20

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PowerPoint Lesson 20

PowerPoint Lesson 20

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  • 1. Key Applications ModuleLesson 20 — Enhancing Presentations with Multimedia Effects Computer Literacy BASICS
  • 2. Objectives  Add information to a slide.  Format text.  Insert pictures and other graphics.  Change the slide layout.  Use Slide Masters. Computer Literacy2 BASICS
  • 3. Objectives (cont.)  Create transitions between slides.  Change the order of slides in a presentation.  Print handouts and notes to accompany a slide show. Computer Literacy3 BASICS
  • 4. Vocabulary  Clip Organizer  Exit effect  Slide Master  Transitions Computer Literacy4 BASICS
  • 5. Adding Information to a Slide  To add text to a slide or to edit the text on a slide, it must be displayed in Normal view.  If the slide contains a text placeholder, just click in the placeholder and begin keying. – You can type titles, subtitles, and body text in placeholders. – You also can resize the placeholders, move them to another position in the slide, and add formatting to the text. Computer Literacy5 BASICS
  • 6. Text Boxes  Use the Text Box command on the Insert menu to add a text box.  Text boxes allow you to place text anywhere on a slide, even outside a placeholder.  You can add a border, fill, shadow, or three- dimensional (3-D) effect to a text box. Computer Literacy6 BASICS
  • 7. AutoShapes and Word Art  You can use AutoShapes, such as callout balloons and block arrows, to emphasize text. – When you enter text in an AutoShape, the text is attached to the shape and moves with it.  Use WordArt to create ornamental text effects. – With WordArt, you can stretch, curve, and rotate your text to add even more elaborate effects. Computer Literacy7 BASICS
  • 8. Editing Text in a Slide  To edit text in a placeholder: – Position the insertion point where you want to change the text. – Make your changes.  The contents in the Outline pane are automatically updated when you add and edit text in the Slide pane. Computer Literacy8 BASICS
  • 9. Formatting Text  When you use a design template, the format of the text on a slide is predetermined, but you can change any formatting.  Use the Formatting toolbar or Font dialog box to change the font, font size, and attributes such as bold, italic, and underline.  You can apply other attributes, such as color, shadow, superscript, and others, in the Font dialog box. Computer Literacy9 BASICS
  • 10. The Font Dialog Box Computer Literacy10 BASICS
  • 11. Selecting Text  To modify text appearance, you must first select it.  You can select a single character, a word, a sentence, a paragraph, a block of text, or a list.  Once you select text, you can delete it, replace it, change its appearance, move it, copy it, and so on. Computer Literacy11 BASICS
  • 12. Ways to Select Text in a Slide Computer Literacy12 BASICS
  • 13. Type Styles on Slides  Using too many fonts or too many different formats can make the text harder to read.  Serif typefaces (such as Times Roman) have embellishments or curls at the ends of the letters. – Serif typefaces are easiest to read and should be used when there are many words on a screen.  Sans serif typefaces (such as Arial) have plain strokes with clear and simple curves. – Sans serif typefaces are usually heavier and bolder and are appropriate for titles and subtitles. Computer Literacy13 BASICS
  • 14. Adjust Font Size to Fit a Slide  To quickly increase the font size to the next increment in the Font Size box, select the text and press Ctrl + ] (closing square bracket).  Press Ctrl + [ (opening square bracket) to decrease the font size to the previous increment. – Continue pressing the keys for additional increases. Computer Literacy14 BASICS
  • 15. Graphics  Clip art and graphic objects can be added to your slides to add visual appeal.  Pictures can be inserted from the Clip Organizer.  When you insert and select a clip art object, sizing handles appear around the object to resize it.  You can also drag the border of the picture to move it around on the slide. Computer Literacy15 BASICS
  • 16. Inserting a Graphic  The icons in a graphic placeholder allow you to insert tables, charts, clip art, pictures, media clips, diagrams, and organiza- tional charts.  Click an icon to open a dialog box to insert the graphic type of your choice. Graphic placeholder Computer Literacy16 BASICS
  • 17. Inserting Clip Art  Click the Insert Clip Art icon in a graphic placeholder to open the Select Picture dialog box.  Click in the Search text box, key a word to search, and click Go.  Click any thumbnail image to insert it on your slide. Computer Literacy17 BASICS
  • 18. Changing Slide Layouts  You can change or add a slide layout in Normal view.  Select Slide Layout on the Format menu to open the Slide Layout task pane.  There are four categories of slide layouts: – Text layouts – Content layouts – Text and Content layouts – Other layouts Computer Literacy18 BASICS
  • 19. The Slide Layout Task Pane  The default layout when you add a new slide to a presentation includes placeholders for a title and text.  You can select any slide layout to apply to a slide by selecting the slide in Normal view and then selecting the layout you want to apply from the Slide Layout task pane.  Your content and formatting remain and only the layout of the slide will change. Computer Literacy19 BASICS
  • 20. Slide Masters  A Slide Master is an element of the design template that stores information about the template.  A Slide Master is automatically provided with every design template in PowerPoint.  You can keep formats, such as font styles and background design, in a Slide Master.  You can also add text or insert graphics that will appear on every page. Computer Literacy20 BASICS
  • 21. View and Change a Slide Master  To view a Slide Master, open the View menu, click Master, and then select Slide Master from the submenu.  You can make formatting changes to a Slide Master just as you would to any slide. – The only text that should be entered on the Slide Master is in the Header and Footer dialog box. – Actual slide text, such as text, titles, and lists, must be typed on individual slides in Normal view. Computer Literacy21 BASICS
  • 22. Transitions  Slidetransitions determine how the display changes from slide to slide. – You can make the current slide fade away before the next one appears. – You can have slides automatically advance after a specified time period. – You can play a sound effect as the slide appears. Computer Literacy22 BASICS
  • 23. Transitions (cont.)  Transitions can be applied to single slides or to all slides.  Use the Slide Transition task pane to add transitions. – Open the Slide Transition task pane from the Slide Show menu. Computer Literacy23 BASICS
  • 24. Animation Effects  You can apply animation effects, such as exit effects, entrance effects, and emphasis effects, to one slide or to an entire slide show. Computer Literacy24 BASICS
  • 25. Animation Effects (cont.)  To add animation effects: – In Normal view, open the Slide Show menu and choose Custom Animation. – Click the Add Effect button in the Custom Animation pane to select a type of animation and then select an effect from the submenu that displays. – Or select the More Effects option to open an effect dialog box. Computer Literacy25 BASICS
  • 26. The Add Exit Effect Dialog Box Computer Literacy26 BASICS
  • 27. Reordering Slides  Youcan rearrange one or more slides by using drag-and-drop editing or the cut and paste method. Computer Literacy27 BASICS
  • 28. Reordering Slides (cont.)  It is easier to use drag-and-drop editing in Slide Sorter view, with all the slides in one screen, but you can also rearrange slides in the Outline pane in Normal view. – Select the slide you want to move and then drag the slide to the new location. – The insertion point will be displayed as a long vertical line between the two slides. – When you release the mouse button, the slide will be repositioned at the new location of the insertion point. Computer Literacy28 BASICS
  • 29. Slide Sorter View Computer Literacy29 BASICS
  • 30. Printing a Presentation  There are several ways you can print a PowerPoint presentation: – Print individual slides. – Print the slide show outline. – Print handouts. – Print speaker’s notes.  You can use PowerPoint’s Help feature to learn more about how to print a specific element of a presentation. Computer Literacy30 BASICS
  • 31. Printing Handouts To print handouts for a presentation:  Open the File menu and click Print Preview.  Click the down arrow in the Print What text box to see the options available.  Select one of the Handouts options from the list.  Click the Print button in the Print Preview window to print the handouts. – You can change the print options, such as the range of pages to print, color or grayscale, and number of copies, in the Print dialog box. Computer Literacy31 BASICS
  • 32. Summary  To add or edit text, a slide must be displayed in Normal view. When you add text or edit text, the slide contents are automatically updated in the Outline pane.  If you want to change the way text looks on a slide, you can select the text and apply different formats. For example, you can change the font style, font size, and font color. Computer Literacy32 BASICS
  • 33. Summary (cont.)  Pictures help to clarify the message of your presentation. Graphics can make your audience remember your message, and PowerPoint makes it easy for you to add a picture to a slide.  At any time in the process of creating a presentation, you can change the layout of one or all the slides in the presentation by selecting a new slide layout in the Slide Layout task pane. Computer Literacy33 BASICS
  • 34. Summary (con.) A Slide Master is part of a design template and is used to make uniform changes to slide characteristics, such as background color and font, or to add repeated text or graphics to all slides in a presentation.  The slide transition affects how each new slide appears. You can apply transition settings to a single slide or to all the slides in the presentation. Computer Literacy34 BASICS
  • 35. Summary (cont.)  PowerPoint provides special effects that can enhance how a slide opens or closes or add emphasis, animation, or sound.  You can use drag-and-drop editing to quickly change the order of slides in a presentation in Slide Sorter view.  PowerPoint provides several options for printing a presentation, including handouts, notes pages, and an outline of the slide show content. Computer Literacy35 BASICS

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