Power point lesson 15


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Lesson 15: Enhancing documents

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Power point lesson 15

  1. 1. Key Applications ModuleLesson 15 – Enhancing Documents Computer Literacy BASICS
  2. 2. Objectives   Format text in columns.   Format borders and shading.   Insert clip art and other graphics and resize and position graphics.   Use drawing tools.   Open templates and apply styles to create effective documents efficiently.2 Computer Literacy BASICS
  3. 3. Vocabulary   Banner   Drawing objects   Clip art   Graphics   Crop   Desktop publishing   Drawing canvas3 Computer Literacy BASICS
  4. 4. Vocabulary (cont.)   Hard column break   Superscript   Header   Template   Sizing handles   Thumbnails   Style4 Computer Literacy BASICS
  5. 5. Desktop Publishing   Desktop publishing makes it possible to create professional-looking documents using a personal computer.   Word provides tools to enhance documents with features such as columnar text, borders and shading, graphics, and footnotes.   Templates and text styles make creating well- designed and consistent documents quick and efficient.5 Computer Literacy BASICS
  6. 6. Setting Text in Columns   A common application for desktop publishing is creating a newsletter, which often requires text to be set in columns.   To create columns in a Word document: –  Select the text to be broken into columns. –  Click the Columns button on the Standard toolbar.6 Computer Literacy BASICS
  7. 7. The Columns Grid   The Columns grid shown at right displays.   Drag across the grid to select the number of columns that you want.   When you release the mouse button, your text Selected text breaks into the is reformatted into number of columns you choose columns. from the Columns grid.7 Computer Literacy BASICS
  8. 8. The Columns Dialog Box   You can also insert columns in text by selecting the Columns option on the Format menu.   You can specify other options, such as column width and spacing, in the Columns dialog box.8 Computer Literacy BASICS
  9. 9. Borders and Shading   To add borders and shading to your docu- ment to enhance its appearance, select Borders and Shading from the Format menu.   Or display the Borders and Shading toolbar to quickly access formatting features. –  Position the insertion point where the effect should begin and then select the border or shading option you want on the toolbar or in the dialog box.9 Computer Literacy BASICS
  10. 10. Adding Clip Art Office 2003 comes with a selection of clip art that can be inserted into a Word document.   To insert clip art, first position the insertion point where you want the clip art to go.   Click the Insert menu, point to Picture, and then select Clip Art to open the Clip Art task pane.10 Computer Literacy BASICS
  11. 11. The Clip Art Task Pane   Enter your search word in the Search for text box.   Specify where you want to search for clip art and what type of files you want to find in the drop-down list boxes, and then click Go.   When the thumbnail images appear, click one to insert it into your document.11 Computer Literacy BASICS
  12. 12. Inserting a Picture from a File In addition to clip art, you can insert graphics from folders.   Position the insertion point.   Click the Insert menu, point to Picture, and select From File.   Locate the folder and file in the dialog box to insert it into the document.12 Computer Literacy BASICS
  13. 13. Working with Graphics   Graphics can be manipulated after inserting them into your document.   When you click on a graphic image to select it, you will see sizing handles around the graphic that allow you to cut, copy, paste, delete, resize, and move the graphic.   The Picture toolbar also displays on the screen when you select a graphic, providing various tools to work with images.13 Computer Literacy BASICS
  14. 14. Resizing Graphics   You resize a graphic by selecting Sizing handles it and then dragging the sizing handles.   Use a corner sizing handle to enlarge or reduce the graphic proportionally.   You can also right-click the graphic and then use the Format Picture command on the shortcut menu to specify an exact size.14 Computer Literacy BASICS
  15. 15. Cropping Graphics   You can crop graphics to remove unwanted portions of the image.   Cropping removes an area of an image, as shown at left. Select the Crop tool in the Picture toolbox, position it over Dashed lines indicate a sizing handle, and drag to where the graphic place dashed lines around the will be cropped. part of the graphic you want to retain.15 Computer Literacy BASICS
  16. 16. Wrapping Text Around a Graphic   You can wrap text around an image.   Clicking the Text Wrapping tool on the Picture toolbar reveals the options shown at right.   Click any of these options to change the way text flows around or near your graphic image.16 Computer Literacy BASICS
  17. 17. Moving a Graphic   A text-wrapping format must be applied to the graphic before you can reposition it in your document.   You can then move a graphic by selecting it and dragging it to a new location.17 Computer Literacy BASICS
  18. 18. The WordArt Gallery   WordArt turns text into a graphic object.   You can create your own effect or choose from a gallery of supplied effects.18 Computer Literacy BASICS
  19. 19. Creating WordArt To create WordArt objects from the gallery:   Position the insertion point where you want the WordArt to appear in your document.   Display the Drawing toolbar and click the WordArt button on the toolbar to open the gallery, then select a WordArt style from the gallery.   Enter your text in the dialog box, and Word will format it according to the style you selected.19 Computer Literacy BASICS
  20. 20. The Drawing Tools   With Word’s Drawing tools on the Drawing toolbar, you can create your own graphic objects in a document.   When you create a drawing object, a drawing canvas will appear to help you arrange your objects.   Drawing objects can be grouped and layered on the drawing canvas.20 Computer Literacy BASICS
  21. 21. Text Boxes   A text box is a graphic that lets you add text to art.   To create a text box, click the Text Box button on the Drawing toolbar. –  Point anywhere on the screen and drag the crosshair to create the box. –  Enter your text inside the box.   You can change the formatting of a text box using buttons on the Drawing toolbar.   You can change the text characteristics (font, font style, and size) using the Formatting toolbar.21 Computer Literacy BASICS
  22. 22. AutoShapes   Word’s AutoShapes feature allows you to create a variety of predesigned drawing objects such as stars, arrows, shapes, and callouts.   AutoShapes can be moved and resized just like any other graphic object.22 Computer Literacy BASICS
  23. 23. AutoShapes (cont.)   To create an AutoShape, select the shape that you want to create from the AutoShape options available from the Drawing toolbar. –  Drag the crosshair to create the shape for the size that you want. –  Set a color option for your shape using the Drawing toolbar line and fill color buttons.23 Computer Literacy BASICS
  24. 24. Templates   A template is a file that contains document, paragraph, and character formats for documents that you create frequently.   As all standard text and formatting options are already applied to the document, you just enter the variable text.   Templates increase the speed and efficiency of your work.24 Computer Literacy BASICS
  25. 25. Selecting a Template   To use a Word template, select the New command from the File menu to open the New Document task pane.   The Templates section of the task pane allows you to search for available templates on your computer, on Office Online, or on Web sites you select. –  The On your computer option opens the Templates dialog box, with many template choices for general business, research, and legal documents.25 Computer Literacy BASICS
  26. 26. The Templates Dialog Box26 Computer Literacy BASICS
  27. 27. Styles   A style is a set of formatting characteristics that can be applied to text in a document.   There are four types of styles: –  Paragraph –  Character –  Table –  List   You can create, view, and apply styles from the Styles and Formatting task pane, which you open by selecting the Styles and Formatting option on the Format menu.27 Computer Literacy BASICS
  28. 28. Text Tools in Word   In addition to the spell check and grammar check tools, Word offers other features to enhance the content of your document and efficiently create quality results.   Language tools available in Word include –  Thesaurus –  AutoText –  AutoComplete28 Computer Literacy BASICS
  29. 29. The Thesaurus   A thesaurus is a compilation of alternative words or synonyms.   The Thesaurus feature in Word searches for a perfect synonym.29 Computer Literacy BASICS
  30. 30. The Thesaurus (cont.)   Select Thesaurus from the Language submenu on the Tools menu. –  If you have already selected a word to look up in the document, the Research pane will open with a list of alternative words already displayed. –  Or enter a word in the Search for text box at the top of the task pane, and then click the Start searching arrow to the right of the text box.30 Computer Literacy BASICS
  31. 31. The Research Pane The Research pane in Word lists synonyms provided by the Thesaurus feature. Select a word in the list to display a down arrow, which you can click to access a shortcut menu with options to insert, copy, or look up the word.31 Computer Literacy BASICS
  32. 32. AutoComplete and AutoText   AutoComplete suggests the spelling for frequently used words and phrases.   As you begin to key, Word will anticipate what you are keying and display a suggested word or phrase. –  You can accept the suggestion by pressing Enter or simply continue keying to reject the suggestion.   AutoText allows you to create your own text entries and add them to the AutoComplete set of words.32 Computer Literacy BASICS
  33. 33. Summary   Text can be arranged in a variety of multicolumn formats, all within the same document.   Borders and shading are also important tools for desktop publishing. You can choose from a variety of options for line styles, colors, and shading effects.33 Computer Literacy BASICS
  34. 34. Summary (cont.)   Clip art and other pictures help to enhance the appearance and effectiveness of a document.34 Computer Literacy BASICS
  35. 35. Summary (cont.)   When you format a picture for text wrapping, you can position the graphic anywhere on the page by dragging it to a new position.   WordArt enables you to convert text to a graphic. WordArt objects can be positioned and resized the same as pictures.35 Computer Literacy BASICS
  36. 36. Summary (cont.)   The drawing canvas helps you arrange, position, and resize your drawing objects. You can format and move the drawing canvas just as you format other objects.   AutoShapes provide predesigned drawing objects such as stars, shapes, and callouts.36 Computer Literacy BASICS
  37. 37. Summary (cont.)   Microsoft Office templates and styles provide a uniform appearance for your documents and can increase the speed and quality of your work by providing predesigned documents and preset formats.37 Computer Literacy BASICS