2. Objectives
Format text in columns.
Format borders and shading.
Insert clip art and other graphics and resize
and position graphics.
Use drawing tools.
Open templates and apply styles to create
effective documents efficiently.
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5. Desktop Publishing
Desktop publishing makes it possible to create
professional-looking documents using a
personal computer.
Word provides tools to enhance documents
with features such as columnar text, borders
and shading, graphics, and footnotes.
Templates and text styles make creating well-
designed and consistent documents quick and
efficient.
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6. Setting Text in Columns
A common application for desktop
publishing is creating a newsletter, which
often requires text to be set in columns.
To create columns in a Word document:
– Select the text to be broken into columns.
– Click the Columns button on the Standard
toolbar.
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7. The Columns Grid
The Columns grid
shown at right displays.
Drag across the grid to
select the number of
columns that you want.
When you release the
mouse button, your text Selected text breaks into the
is reformatted into number of columns you choose
columns. from the Columns grid.
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8. The Columns Dialog Box
You can also insert
columns in text by
selecting the Columns
option on the Format
menu.
You can specify other
options, such as
column width and
spacing, in the Columns
dialog box.
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9. Borders and Shading
To add borders and shading to your docu-
ment to enhance its appearance, select
Borders and Shading from the Format menu.
Or display the Borders and Shading toolbar
to quickly access formatting features.
– Position the insertion point where the effect
should begin and then select the border or
shading option you want on the toolbar or in
the dialog box.
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10. Adding Clip Art
Office 2003 comes with a selection of clip art
that can be inserted into a Word document.
To insert clip art, first position the insertion point
where you want the clip art to go.
Click the Insert menu, point to Picture, and then
select Clip Art to open the Clip Art task pane.
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11. The Clip Art Task Pane
Enter your search word in
the Search for text box.
Specify where you want to
search for clip art and what
type of files you want to find
in the drop-down list boxes,
and then click Go.
When the thumbnail images
appear, click one to insert it
into your document.
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12. Inserting a Picture from a File
In addition to clip art, you can insert graphics
from folders.
Position the insertion point.
Click the Insert menu, point to Picture, and
select From File.
Locate the folder and file in the dialog box to
insert it into the document.
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13. Working with Graphics
Graphics can be manipulated after inserting
them into your document.
When you click on a graphic image to select it,
you will see sizing handles around the graphic
that allow you to cut, copy, paste, delete, resize,
and move the graphic.
The Picture toolbar also displays on the screen
when you select a graphic, providing various
tools to work with images.
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14. Resizing Graphics
You resize a graphic by selecting Sizing handles
it and then dragging the sizing
handles.
Use a corner sizing handle to
enlarge or reduce the graphic
proportionally.
You can also right-click the
graphic and then use the Format
Picture command on the shortcut
menu to specify an exact size.
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15. Cropping Graphics
You can crop graphics to
remove unwanted portions of
the image.
Cropping removes an area of
an image, as shown at left.
Select the Crop tool in the
Picture toolbox, position it over
Dashed lines indicate a sizing handle, and drag to
where the graphic place dashed lines around the
will be cropped.
part of the graphic you want to
retain.
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16. Wrapping Text Around a Graphic
You can wrap text around
an image.
Clicking the Text
Wrapping tool on the
Picture toolbar reveals the
options shown at right.
Click any of these options
to change the way text
flows around or near your
graphic image.
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17. Moving a Graphic
A text-wrapping format must be applied to
the graphic before you can reposition it in
your document.
You can then move a graphic by selecting
it and dragging it to a new location.
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18. The WordArt Gallery
WordArt turns text
into a graphic object.
You can create your
own effect or choose
from a gallery of
supplied effects.
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19. Creating WordArt
To create WordArt objects from the gallery:
Position the insertion point where you want the
WordArt to appear in your document.
Display the Drawing toolbar and click the WordArt
button on the toolbar to open the gallery, then
select a WordArt style from the gallery.
Enter your text in the dialog box, and Word will
format it according to the style you selected.
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20. The Drawing Tools
With Word’s Drawing tools on the Drawing
toolbar, you can create your own graphic
objects in a document.
When you create a drawing object, a drawing
canvas will appear to help you arrange your
objects.
Drawing objects can be grouped and layered
on the drawing canvas.
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21. Text Boxes
A text box is a graphic that lets you add text to art.
To create a text box, click the Text Box button on the
Drawing toolbar.
– Point anywhere on the screen and drag the crosshair to
create the box.
– Enter your text inside the box.
You can change the formatting of a text box using
buttons on the Drawing toolbar.
You can change the text characteristics (font, font
style, and size) using the Formatting toolbar.
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22. AutoShapes
Word’s AutoShapes feature allows you to
create a variety of predesigned drawing
objects such as stars, arrows, shapes, and
callouts.
AutoShapes can be moved and resized just
like any other graphic object.
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23. AutoShapes (cont.)
To create an AutoShape, select the shape
that you want to create from the AutoShape
options available from the Drawing toolbar.
– Drag the crosshair to create the shape for the
size that you want.
– Set a color option for your shape using the
Drawing toolbar line and fill color buttons.
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24. Templates
A template is a file that contains document,
paragraph, and character formats for
documents that you create frequently.
As all standard text and formatting options
are already applied to the document, you just
enter the variable text.
Templates increase the speed and efficiency
of your work.
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25. Selecting a Template
To use a Word template, select the New command
from the File menu to open the New Document
task pane.
The Templates section of the task pane allows you
to search for available templates on your
computer, on Office Online, or on Web sites you
select.
– The On your computer option opens the Templates
dialog box, with many template choices for general
business, research, and legal documents.
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27. Styles
A style is a set of formatting characteristics that can
be applied to text in a document.
There are four types of styles:
– Paragraph
– Character
– Table
– List
You can create, view, and apply styles from the
Styles and Formatting task pane, which you open by
selecting the Styles and Formatting option on the
Format menu.
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28. Text Tools in Word
In addition to the spell check and grammar
check tools, Word offers other features to
enhance the content of your document and
efficiently create quality results.
Language tools available in Word include
– Thesaurus
– AutoText
– AutoComplete
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29. The Thesaurus
A thesaurus is a compilation of alternative
words or synonyms.
The Thesaurus feature in Word searches for
a perfect synonym.
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30. The Thesaurus (cont.)
Select Thesaurus from the Language
submenu on the Tools menu.
– If you have already selected a word to look up
in the document, the Research pane will open
with a list of alternative words already
displayed.
– Or enter a word in the Search for text box at the
top of the task pane, and then click the Start
searching arrow to the right of the text box.
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31. The Research Pane
The Research pane in Word
lists synonyms provided by
the Thesaurus feature.
Select a word in the list to display a
down arrow, which you can click to
access a shortcut menu with options
to insert, copy, or look up the word.
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32. AutoComplete and AutoText
AutoComplete suggests the spelling for
frequently used words and phrases.
As you begin to key, Word will anticipate what
you are keying and display a suggested word or
phrase.
– You can accept the suggestion by pressing Enter
or simply continue keying to reject the suggestion.
AutoText allows you to create your own text
entries and add them to the AutoComplete set of
words.
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33. Summary
Text can be arranged in a variety of
multicolumn formats, all within the same
document.
Borders and shading are also important tools
for desktop publishing. You can choose from
a variety of options for line styles, colors, and
shading effects.
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34. Summary (cont.)
Clip art and other pictures help to enhance
the appearance and effectiveness of a
document.
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35. Summary (cont.)
When you format a picture for text wrapping,
you can position the graphic anywhere on the
page by dragging it to a new position.
WordArt enables you to convert text to a
graphic. WordArt objects can be positioned
and resized the same as pictures.
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36. Summary (cont.)
The drawing canvas helps you arrange,
position, and resize your drawing objects.
You can format and move the drawing
canvas just as you format other objects.
AutoShapes provide predesigned drawing
objects such as stars, shapes, and callouts.
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37. Summary (cont.)
Microsoft Office templates and styles provide
a uniform appearance for your documents
and can increase the speed and quality of
your work by providing predesigned
documents and preset formats.
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