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Righting A RéSuméCombo
 

Righting A RéSuméCombo

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  • Some people think of a résumé as their "life on a page," but how could anyone put everything important about herself on a single piece of paper (or two)? Actually, résumés are much more specific, including only relevant information about yourself for specific employers. Like a life, however, a résumé is always growing and changing. As your career goals shift or the job market changes--as you grow personally and professionally--chances are you will need to re-write your résumé or at least create new versions. Writing a résumé is a lifelong process. How do you know what in your life--past, present, and future--is most relevant to prospective employers? How do you select which information to include? The quick answer to both these questions is "it depends." It depends on your individual career goals as well as on the professional goals of the companies hiring in your area or field of interest. In the end, only you, through research, planning, questioning and self-reflection, can determine the shape and content of your résumé, but the strategies below along with those on the job search, can help you ask the right questions and begin exploring your options. by Randall S. Hansen, Ph.D. Taken from http://www.quintcareers.com/résumé.html You probably have about 30 seconds to convince a potential employer that you deserve an interview. A résumé summarizes your accomplishments, your education, and your work experience, and should reflect your strengths. Taken from UT’s Career Center site @ http://career.utk.edu/students/skills_res.asp#1_1 Purpose The purpose of the résumé is to provide employers with information about your abilities and experiences so they can assess your potential for a successful job match. The résumé is a marketing document designed to catch the interest of an employer. First impressions are critical since as little as 15 seconds may be devoted to scanning each résumé. The focus of the résumé must be on the needs of the employer, not on the needs and desires of the job seeker. "résumé" means "summary", not "autobiography". Space is critical; carefully evaluate each item and its relationship to the career objective.
  • http://owl.english.purdue.edu/workshops/hypertext/résuméW/why.html Listing your qualifications relevant to the position that you are applying for Having a grammatically correct, error-free résumé Coverletter and résumé Thoughtful, well-written cover letter and a targeted résumé
  • Taken from http://www.careerbuilder.com/Article/CB-284-Cover-Letters-and-résumés-Deciphering-résumé-Types/?ArticleID=284&cbRecursionCnt=1&cbsid=9fb2c25a704f4cf9ad8726714a8bf5c0-293906600-VK-4&ns_siteid=ns_us_g_types_of_résumé
  • However, employers usually know that an applicant is trying to disguise employment gaps, thus your attempt may be unsuccessful.
  • Example résumé taken from http://www.deed.state.mn.us/cjs/cjsbook/résumé5.htm
  • Example résumé taken from http://www.deed.state.mn.us/cjs/cjsbook/résumé5.htm
  • The combination type of r é sum é is best if you: Wish to include alternate headings Have a varied employment history Are changing careers
  • Having sections that work for different jobs-you work experience is not one size fits all emphasize different job and different skills and responsibilities based on the ad
  • Use columns to identify matches between your general qualifications, skills, or experiences and the qualifications most desired by the company
  • http://owl.english.purdue.edu/workshops/hypertext/résuméW/content.html list your responsibilities and duties, special projects, etc.; describe the nature of your experience (volunteer, intern, academic, work, etc.)
  • Use enough key words to define your skills, experience, education, professional affiliations, etc. Consider inserting a Summary or Keywords paragraph near the top, in which the most important keywords that identify your skills and other qualifications are listed in plain type. Describe your experience with concrete words rather than vague descriptions. Be concise and truthful. Use more than one page if necessary. Use jargon and acronyms specific to your industry. (Spell out acronyms for human readers). Increase your list of key words by including specifics. Use common headings. Information for the second bullet: If this is done, the rest of the résumé can be prepared in the traditional manner, emphasizing action verbs and using underlining, bold, etc. for emphasis. Once identified by a computer search, your résumé will be read by a person, not a computer. Information for 2 nd bullet For example, it is better to use "managed a team of software engineers" than "responsible for managing, training..."
  • http://www.quintcareers.com/action_verbs.html (this increases the strength of your writing and make potential employers take notice!
  • However, what if you want to emphasize your extracurricular leadership activities, your language proficiency, volunteer work, publications, or technical skills? Simply create your own headings to match the content of your résumé and the job ad. You can do this by modifying, for example, Experience or Activities with descriptive adjectives that describe your skills more accurately (like Supervisory Experience, Leadership Activities, etc.). Objective Statement (or Career Goal, Professional Objective, etc.)  Education Work Experience (or Work History, Professional History, Experience, etc.) Honors and Activities (or Activities, Hobbies, etc.)
  • However, you need not put all this information in this order. For example, if you wish to emphasize the jobs you held rather than the place of employment, you may want to list position titles first. Also, it is often much easier to read if the dates are aligned all the way on the right side margins. This way, it is easier to navigate through which experiences have been the most recent. For instance, you may want a section for volunteer work and another for your work history or one for technical experience and another for supervisory Most people put their experience somewhere in the middle of the page, between their education section and their activities. If you have significant experiences, you may wish to emphasize them by placing your experience section closer to the top of your page. If your experiences are not obviously relevant, however, you may want to put your experiences beneath, for example, your activities/leadership section. About you What past and present experiences do you have - including not only jobs you've held but also positions as a volunteer, intern, student, leadership role, etc.? What types of experiences are generally desirable in your field or area of interest? Which of your experiences are most related to your career goals? How can you "sell" some of your seemingly irrelevant experiences? About the company or organization Which experiences are most desired by the company (as listed in job ads and position descriptions)? Which experiences would the company likely see as assets? Which experiences would contribute the most to the position in which you are applying? Lastly, some college students may not have a lot of experience that pertains directly to the job/intern position/graduate school to which they are applying. Don't panic! In these cases, setting up experience sections with two subcategories (responsibilities and skills learned) can help communicate skills learned that are applicable to future positions:
  • Beginning your résumé with a summary section is a good way to attract attention.  Employers and recruiters, faced with reading dozens of résumés, spend little time evaluating each one thoroughly.  Instead, they skim over each résumé very quickly or they put a clerical worker in charge of making the first cuts. If your résumé offers a summary section that tells the reader immediately that you are qualified for the job, your résumé is much more likely to make the first few cuts and hopefully wind up in the "call for an interview" pile.  If you want to make your summary section even more powerful, you can match it to the job advertisement.  Doing this will make it even easier for the reader to see how well-qualified you are for the job.  After all, the skills, experience and traits listed in a job classified ad are the ones the employer believes are most important. be careful that you don't parrot or mock the job classified ad by copying exact phrases from it.   Instead, make it obvious you meet all or most of the requirements asked for in the classified ad using your own words.  If you don't meet a specific requirement, leave it off and highlight the skills and qualifications you do have.  If so, you have no choice but to offer a lengthy summary section to feature your skills since you don't have a work history to offer. If so, you probably don't need a lengthy summary since your work history and past promotions will do most of the selling.  Your summary section need only tell the reader that you have a lengthy and successful work history in X field and have excelled at doing A, B, C, D and E. Then an expanded summary section might help you finally get the promotion you want If so, featuring your selling points in an expanded summary section can help de-emphasize the negatives and highlight the positives. Fluff language consists of unsubstantiated, over-used phrases that have made employers roll their eyes since the 1950s.  Examples of these phrases are "highly-motivated self-starter" or "excellent communication skills".  These phrases are so overused that, if your summary section contains them, your résumé is probably going to wind up in the garbage. somewhere in your résumé.  For example, the fact that you are the founder of two highly successful companies and have three degrees makes you a "highly-motivated, self-starter".  The fact that you have "ten years experience training new recruits and writing instructional materials" gives you the right to claim you have "excellent oral and written communication skills" in your summary section. If you don't have such experience to back up these overused phrases, then leave them off of your résumé.
  • Names such as Ashley, Chris, Dana, Erin, Frances, Kelly, Kim, Pat, Sam, and Sandy could be the names of men or women. If you are uncertain, be polite and tactful by asking if someone is a Ms. or Mr. It will be less embarrassing than addressing a letter to "Mr. Pat Smith" when Pat is a woman.
  • For example, if you have a great deal of relevant work experience, you might place work experience right below your objective statement; or, if your language proficiency will help your résumé stand out from the crowd, place it closer to the top.
  • After you have developed some content for your résumé and begun organizing your sections, you'll want to start experimenting with page design to help draw the eye to the right places and make your résumé easy to read. Simply place it toward the top and/or left of your page (or of a specific section of your page). Consistent format--- templates- blah! Proofread, header/sub headings
  • -bullets - that slow down the eye and make it difficult for readers to process information show how to insert specialty bullets Limit those choices to sans or serif and only two of each, one feature per section No bold, italic and underline for example Be consistent throughout
  • Entry level- stick to one page Management, artist, academic- up to three Otherwise, depends on the quality of information- 2 is ok if it is all relevant Serifs are the short stems on the ends of the strokes of a letter, as in T of the Times New Roman font. Sans-serif fonts are fonts without stems — sans means without. Here are some examples of the two kinds of fonts. How you use these two font types depends upon how you want your reader to read certain sections of your résumé. American audiences are used to reading serif fonts, so these fonts tend to keep the eye reading along the text. sans-serif fonts, on the other hand, make the eye stop. Therefore, sans-serif fonts are typically used for headings and titles, allowing the reader to quickly locate information, while serif fonts are used for descriptions. Auto template, a word of caution, focus on content not form and it will all fall into place. Think outside Microsoft put time into making sure it has the correct and best representation of you and then try to maximize the distinctiveness Other types of emphasis By using more than one font type in a way that is consistent throughout your résumé (using, for example, a sans serif font for all headings, and a serif font for all text), you create emphasis. Another way to create emphasis is by using bold, CAPITALIZATION, italics, and underlining . Your choice for emphasis depends upon your personal taste. However, you should not mix methods, nor overuse them. You would not, for example, want to CAPITALIZE, ITALICIZE, AND UNDERLINE pieces of text; doing so would only make the text less visually pleasing for the reader. In addition, overusing these tools makes the reader ignore the items you wish to emphasize, thus limiting effectiveness. So, be sure to carefully choose which information should be emphasized Serif and sans-serif Fonts By manipulating the fonts used in your résumé, you can easily create a hierarchy of information. In general, fonts are divided into two categories: serif and sans-serif.
  • The key to using fonts in your résumé is to be consistent. For example, if you decide to use a sans-serif font for a main heading, do so for all your headings, and use the same sans-serif font each time. Generally, you should use no more than two fonts in your résumé. Remember that you want to keep the reader reading; you do not want to create too many "tricks" for the reader's eye.
  • Also keep in mind that when indenting information you might create extra columns, so be aware of your column count.
  • Taken from http://owl.english.purdue.edu/owl/resource/547/01/ As a personal summary of your professional history and qualifications, a scannable résumé is the same as a traditional résumé. Scannable résumé include information about your goals, education, work experience, activities, honors, and any special skills you might have. If you already have a traditional résumé, you can create a scannable by modifying the traditional one for scanning. Taken from http://career.utk.edu/students/skills_resscan.asp Electronic applicant tracking is being used by leading businesses and organizations. résumés are scanned into the computer as an image. Then artificial intelligence "reads" the text and extracts important information about you such as your name, address, phone number, work history, years of experience, education and skills. Internal applicant tracking systems have become an integral part of the way employers do business. Many employers will state in the job ad to send a scannable résumé. Many mid-sized to large employers are using this system; and smaller employers are buying time on systems operated by commercial firms. Be alert for this information in the ad and don't hesitate to inquire if a scannable résumé is needed. Recruiters and managers access a résumé database in many ways, searching for your résumé specifically or searching for applicants with specific experience. When searching for specific experience, they'll search for key words, usually nouns such as "writer", "BA", "marketing", "C++", "Society of Technical Communications", "Spanish" (language fluency), "San Diego", etc. So make sure you describe your experience with concrete words rather than vague descriptions. NOTE: The computer system will extract words and information from your statements; you can write your résumé as usual.
  • Phase 1 - Left justify the document Avoid punctuation as much as possible Avoid vertical and horizontal lines, graphs and boxes Place your name at the top of the page on its own line Use boldface and/or all capital letters for section headings as long as the letters do not touch each other List each phone number on its own line. Avoid two-column format or résumés that look like newspapers or newsletters.
  • Keywords: Just below your name, create a Keyword section (like the other sections in your résumé: Education, Experience, etc.). List discipline-unique words and phrases potential employers can search for in the résumé database. Formatting: Keep in mind that the first reader of your scannable résumé will be a computer, not a human. A fancy format pleasing to the human eye may confuse OCR scanners. Using simple format and font/typestyle decreases the likelihood that scanners will misread your résumé. For example, use one common font (such as Times New Roman) throughout your résumé. Rather than increasing the size of the font to indicate section headings, use spacing to break up your Keyword, Education, Experience sections. Avoid using bullets, tables, and visuals in scannable résumé. Instead, use dashes, left-justified text, and simple spacing to format your document. Human resources personnel will review your résumé only after the computer retrieves it from keyword searches. Including nouns and noun phrases that are likely to be used in a database search and using simple formatting will help your résumé be chosen from the multitudes of others. To view a comparison between a traditional résumé and a scannable résumé in PDF format, visit the media links above.
  • Formats Invited-- This letter format is used when an employer has solicited the résumé for consideration. This is often in response to a want-ad or publicized job listing. This style focuses on matching your qualifications to the advertised requirements of the position. Uninvited or Cold-Contact-- Use this format to contact employers who haven't advertised or published job openings. The focus is on matching your qualifications to the perceived needs of the employer based on labor market research. This strategy requires that a phone or personal contact with the employer either precede or follow the sending of the résumé and cover letter. Referral-- Through networking, informational interviews and contact with employers, the effective job seeker will receive referrals to job opportunities. These referrals may be to a specific job opening (advertised or unadvertised) or to an employer who may or may not be hiring now. In a referral letter, mention the individual who provided the information about the employer or job. Broadcast employer- mass mailing not very effective expect less than 2 % return Make sure you have Return address Employer address Salutation Indtrouto paragraph Statement of purpose Briefs summary of qualification Reason for making change Salary rwuiw Georgpar prefer Request for repsig Broadcast to search firms- still not very successful unless you meet a need then changes go up same components but also statement of willingness to prived adiddiont finormait Contact information Thank you Acknowtha that you don’t want to work for the firm, that you know what they are, also be ready to volunteer information Cover letter resplnons to advertisement- best chances Be sure to include Reference to advertisement 2. expression of interest in position 3. comparison of position requement with own qualification 4. state of additon reason for serious consideration (summary) Person referrals- best chance hardest to write Personal opening, name of person making referral Relations to applicant Something of a personal nature How reffear cam about Reason for job change Direct refere to existing oepn Inder a approach Refer to enclose résumé Action tointia peeting
  • Some sources for information include employment advertisements, position descriptions, phone conversations and informational interviews. Generally, this is done in the narrative of the letter. The "T" letter format uses bulleted comparisons that target the specific requirements and your corresponding Even if responding to a job that states "no phone calls," consider calling to politely ask the name of the hiring authority. You may not always be able to identify the name of a specific person. In this case, send the letter to the title of the recipient (Production Manager, Maintenance Supervisor, Office Manager, Human Resources or Search Committee). Don't use "To Whom It May Concern." Most letter formats can be used for the cover letter. The only absolute is that it conforms to accepted standards for business letters. The reader of a cover letter may be the hiring authority, an agent of the hiring authority or an interested third party. The hiring authority is the person who has the final say in who is hired for a specific position. An agent is usually someone who is working on behalf of the hiring authority, such as-- personnel or human resources, an independent agency or a subordinate. Third parties include colleagues and subordinates of the hiring authority who are assisting in the hiring, as well as networking or referral contacts. The way you craft your letter should take the reader into consideration. A cover letter may be sent in response to an advertised job opening or a referral from a networking contact or directly to an employer. Anytime a résumé is sent by mail, it must be accompanied by a cover letter.
  • When you have received no response to your application or cover letter, you might consider writing an inquiry letter. Things to include in the inquiry letter Taken from http://owl.english.purdue.edu/owl/resource/634/04/ This letter is relatively simple to write considering that you might have no new information to convey, and investing a considerable amount of time at this point seems inefficient. If you still do not receive a response to your application, consider the company a dead end and move on to other opportunities.
  • The purpose of a reference sheet is to have a list of people who can verify and elaborate on your professional experience for a potential employer. Past employers, professors, and advisors are the best professional references to have. It is important to have a reference sheet because potential employers will often ask for a list of references they can contact. If you included a statement such as "References Available Upon Request" on your résumé, you should be able to produce a reference sheet as soon as one is requested. In any case, having a reference sheet will save you time later on during the interview process. During your job search, a prospective employer may request a list of references prior to or during an interview. This request may take the form of a response to a written job application, a question on a company application or as an addendum to your résumé. Your reference sheet should list the names, addresses and relation to you for each reference.
  • It is important to make those that you have listed on your reference sheet aware by sending them a reference request which should include the following. Be sure that your reference remembers the situations the two of you were involved in. If you have not spoken to your reference in awhile, it is extremely important to Be sure to let the reference know where you are in your studies or career.
  • The following information was taken from CareerOneStop at http://www.careeronestop.org/résumésInterviews/Letters/InquiryLetters.aspx Send inquiry letters to potential employers who have not advertised a job opening. Use the letter to match your qualifications to the needs of the employer. Sources of information about the needs of an employer are employment advertisements, position descriptions, phone conversations, and informational interviews . Match the employer's needs to your qualifications in your inquiry letter: Your Needs My Qualifications Detail-oriented, experienced Administrative Assistant Four years Administrative Assistant experience with responsibility for numerous detailed reports Assist Customer Relations Manager Assisted Customer Relations Manager for two years Corporate experience with major clients a must Regularly served purchasing agents at Fortune 500 companies PC knowledge a plus Hands-on experience with Lotus 1-2-3 and WordPerfect on IBM-PC In addition, an inquiry letter should include: A specific contact name and title at the company An introduction with why you are writing A polite request for a follow-up meeting or phone call A thank you to the reader for his or her time Your signature — blue ink is best to show the letter is an original Your résumé as an attachment
  • Taken from CareerOneStop @ http://www.careeronestop.org/résumésInterviews/Letters/InquiryLetterSample.aspx Sample Letter Source: Creative Job Search , a publication of the Minnesota Department of Employment and Economic Development.
  • Do ask at the end of the interview when the employer expects to make the hiring decision. Do be proactive and consider follow-up a strategic part of your job search process. Follow-up can give you just the edge you need to get the job offer over others who interviewed for the position. Do use these follow-up techniques to continue to show your enthusiasm and desire for the position, but don't make it seem as though you are desperate. Do obtain the correct titles and names of all the people who interviewed you. (Ideally, do get each person's business card.) Do write individual thank you notes or letters to each person who interviewed you -- within two business days. Each letter can be essentially the same, but try to vary each a bit in case recipients compare notes. Don't ever fail to send a thank you -- even if you are sure the job is not for you. And do write thank you notes after every interview. Don't worry so much about hand-written versus typed thank you letters, but don't make a mistake by sending it through the wrong medium; make sure you know the best method of reaching the employer, whether by regular mail, email, or fax. In your thank you letter, do show appreciation for the employer's interest in you and do remind the employer about why you are the perfect person for the position. See some sample interview thank you letters. Don't ever have any errors (misspellings or typos) in your thank you letters. Do alert your references -- if you have not done so already -- that they may be getting a phone call from the employer. Don't stop job-hunting, even if you feel confident that you will get a job offer. Do continue to interview and attempt to find other opportunities. Do follow-up with a telephone call to the employer within a week to ten days (or sooner, if the employer had a shorter timetable) to ask about the position. And do continue to build rapport and sell your strengths during the phone call. Do be patient. The hiring process often takes longer than the employer expects. Do continue following-up, especially if the employer asks you to. Remember the adage about the squeaky wheel getting the oil. Just don't go overboard and annoy or bother the employer. Don't place too much importance on one job or one interview; there will be other opportunities for you. Do use other job offers as leverage in your follow-up -- to get the offer you really want. Don't burn any bridges if you do not get a job offer. And do try and turn the situation into a positive by bringing the interviewer's) into your network, possibly even asking them for referrals to other contacts. Read more about the art of networking. Taken from http://www.career.vt.edu/JOBSEARC/interview/after.htm
  • http://www.quintcareers.com/interview_follow-up-dos-donts.html Thank-you letters can be hard copy typed, handwritten or e-mailed. Hard copy are most formal and are appropriate after an interview. Handwritten are more personal, and can be appropriate for brief notes to a variety of individuals you may have met during on on-site interview. E-mail is appropriate when that has been your means of contact with the person you want to thank, or if your contact has expressed a preference for e-mail. What to do if you don't hear from the employer •Before your interview ended, your interviewer should have informed you of the organization's follow-up procedures — from whom, by what means, and when you would hear again from the organization. If the interviewer did not tell you, and you did not ask, use your follow-up / thank-you letter to ask.•If more than a week has passed beyond the date when you were told you would hear something from the employer, call or email to politely inquire about the status of the organization's decision-making process. Someone (or something) or an unexpected circumstance may be holding up the process. A polite inquiry shows that you are still interested in the organization and may prompt the employer to get on schedule with a response. In your inquiry, mention the following: name of the person who interviewed you, time and place of the interview, position for which you are applying (if known), and ask the status of your application.
  • Information taken from http://owl.english.purdue.edu/owl/resource/634/08/ Either party can instigate negotiations concerning responsibilities, salary, or benefits. The offer would most likely be accepted if certain conditions are met or addressed. Do not be reluctant to ask for adjustments in the offer if you are sure your request is fair. But assess the situation first to determine whether your request will cost you the job. This letter is similar to both the acceptance and the refusal, except for an added "if" clause. In other words, you would most likely accept the offer if certain conditions are met or addressed. Either party can instigate negotiations concerning responsibilities, salary, or benefits. Do not be reluctant to ask for adjustments in the offer if you are sure your request is fair. But assess the situation first to determine whether your request will cost you the job. Remember the employment situation may involve both a buyers' and a sellers' market. Ask yourself how difficult it would be for an employer to find someone else for the position that would accept the original terms of the offer. Thank the employer for the offer. Make a direct request for further negotiations or write a conditional statement. List the points of your contract that require negotiation and state the reasons for the negotiation. Suggest that the employer contact you with their opinions about your points of negotiation.
  • Taken from http://www.jobbankusa.com/interviews/articles_tips/how_to_write_an_acceptance_letter.html Writing an acceptance letter After receiving an offer (offer letter) you should respond by sending an acceptance letter to the organization. Acceptance letters should be planned and carefully written. This letter will establish your professional conduct and show your new employer that you will be a valuable member of their team. You should start by thanking the company for the position you were offered and/or the opportunities that came with the job. Address the letter to the person that offered you the job. Discuss the specifics of the job offer. By discussing your salary amount, benefits, and the date you will begin working, you are clarifying the terms and possibly clearing up any misunderstandings. This is also an opportunity for you to acknowledge your responsibilities and obligations to the company. You can also mention the skills and benefits you hope to bring to the organization. At the end of the letter you need to express your appreciation for the opportunity you have been given. When you write and send an acceptance letter you show your professionalism and you make the employer feel comfortable with the choice they made. Acceptance letters do not need to be long; they are to the point and positive. An example of an acceptance letter is below.
  • Information for this slide was taken from: http://owl.english.purdue.edu/owl/resource/634/07/ What do you include?
  • 1) http://www.quintcareers.com/résumé_mistakes.html R é sum é lacks focus R é sum é is duties-driven instead of accomplishments-driven Items are listed in an order that doesn’t consider the reader’s interest R é sum é exposes the job-seeker to age discrimination R é sum é buries important skills at the bottom R ésumé is not bulleted R ésumé uses a cookie-clutter design based on an overused r ésumé template R ésumé lacks keywords References are listed directly on your r ésumé R ésumé’s appearance becomes skewed when sent as an e-mail attachment

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