Some people think of a résumé as their &quot;life on a page,&quot; but how could anyone put everything important about herself on a single piece of paper (or two)? Actually, résumés are much more specific, including only relevant information about yourself for specific employers. Like a life, however, a résumé is always growing and changing. As your career goals shift or the job market changes--as you grow personally and professionally--chances are you will need to re-write your résumé or at least create new versions. Writing a résumé is a lifelong process. How do you know what in your life--past, present, and future--is most relevant to prospective employers? How do you select which information to include? The quick answer to both these questions is &quot;it depends.&quot; It depends on your individual career goals as well as on the professional goals of the companies hiring in your area or field of interest. In the end, only you, through research, planning, questioning and self-reflection, can determine the shape and content of your résumé, but the strategies below along with those on the job search, can help you ask the right questions and begin exploring your options. by Randall S. Hansen, Ph.D. Taken from http://www.quintcareers.com/résumé.html You probably have about 30 seconds to convince a potential employer that you deserve an interview. A résumé summarizes your accomplishments, your education, and your work experience, and should reflect your strengths. Taken from UT’s Career Center site @ http://career.utk.edu/students/skills_res.asp#1_1 Purpose The purpose of the résumé is to provide employers with information about your abilities and experiences so they can assess your potential for a successful job match. The résumé is a marketing document designed to catch the interest of an employer. First impressions are critical since as little as 15 seconds may be devoted to scanning each résumé. The focus of the résumé must be on the needs of the employer, not on the needs and desires of the job seeker. &quot;résumé&quot; means &quot;summary&quot;, not &quot;autobiography&quot;. Space is critical; carefully evaluate each item and its relationship to the career objective.
http://owl.english.purdue.edu/workshops/hypertext/résuméW/why.html Listing your qualifications relevant to the position that you are applying for Having a grammatically correct, error-free résumé Coverletter and résumé Thoughtful, well-written cover letter and a targeted résumé
Taken from http://www.careerbuilder.com/Article/CB-284-Cover-Letters-and-résumés-Deciphering-résumé-Types/?ArticleID=284&cbRecursionCnt=1&cbsid=9fb2c25a704f4cf9ad8726714a8bf5c0-293906600-VK-4&ns_siteid=ns_us_g_types_of_résumé
However, employers usually know that an applicant is trying to disguise employment gaps, thus your attempt may be unsuccessful.
Example résumé taken from http://www.deed.state.mn.us/cjs/cjsbook/résumé5.htm
Example résumé taken from http://www.deed.state.mn.us/cjs/cjsbook/résumé5.htm
The combination type of r é sum é is best if you: Wish to include alternate headings Have a varied employment history Are changing careers
Having sections that work for different jobs-you work experience is not one size fits all emphasize different job and different skills and responsibilities based on the ad
Use columns to identify matches between your general qualifications, skills, or experiences and the qualifications most desired by the company
http://owl.english.purdue.edu/workshops/hypertext/résuméW/content.html list your responsibilities and duties, special projects, etc.; describe the nature of your experience (volunteer, intern, academic, work, etc.)
Use enough key words to define your skills, experience, education, professional affiliations, etc. Consider inserting a Summary or Keywords paragraph near the top, in which the most important keywords that identify your skills and other qualifications are listed in plain type. Describe your experience with concrete words rather than vague descriptions. Be concise and truthful. Use more than one page if necessary. Use jargon and acronyms specific to your industry. (Spell out acronyms for human readers). Increase your list of key words by including specifics. Use common headings. Information for the second bullet: If this is done, the rest of the résumé can be prepared in the traditional manner, emphasizing action verbs and using underlining, bold, etc. for emphasis. Once identified by a computer search, your résumé will be read by a person, not a computer. Information for 2 nd bullet For example, it is better to use &quot;managed a team of software engineers&quot; than &quot;responsible for managing, training...&quot;
http://www.quintcareers.com/action_verbs.html (this increases the strength of your writing and make potential employers take notice!
However, what if you want to emphasize your extracurricular leadership activities, your language proficiency, volunteer work, publications, or technical skills? Simply create your own headings to match the content of your résumé and the job ad. You can do this by modifying, for example, Experience or Activities with descriptive adjectives that describe your skills more accurately (like Supervisory Experience, Leadership Activities, etc.). Objective Statement (or Career Goal, Professional Objective, etc.) Education Work Experience (or Work History, Professional History, Experience, etc.) Honors and Activities (or Activities, Hobbies, etc.)
However, you need not put all this information in this order. For example, if you wish to emphasize the jobs you held rather than the place of employment, you may want to list position titles first. Also, it is often much easier to read if the dates are aligned all the way on the right side margins. This way, it is easier to navigate through which experiences have been the most recent. For instance, you may want a section for volunteer work and another for your work history or one for technical experience and another for supervisory Most people put their experience somewhere in the middle of the page, between their education section and their activities. If you have significant experiences, you may wish to emphasize them by placing your experience section closer to the top of your page. If your experiences are not obviously relevant, however, you may want to put your experiences beneath, for example, your activities/leadership section. About you What past and present experiences do you have - including not only jobs you've held but also positions as a volunteer, intern, student, leadership role, etc.? What types of experiences are generally desirable in your field or area of interest? Which of your experiences are most related to your career goals? How can you &quot;sell&quot; some of your seemingly irrelevant experiences? About the company or organization Which experiences are most desired by the company (as listed in job ads and position descriptions)? Which experiences would the company likely see as assets? Which experiences would contribute the most to the position in which you are applying? Lastly, some college students may not have a lot of experience that pertains directly to the job/intern position/graduate school to which they are applying. Don't panic! In these cases, setting up experience sections with two subcategories (responsibilities and skills learned) can help communicate skills learned that are applicable to future positions:
Beginning your résumé with a summary section is a good way to attract attention. Employers and recruiters, faced with reading dozens of résumés, spend little time evaluating each one thoroughly. Instead, they skim over each résumé very quickly or they put a clerical worker in charge of making the first cuts. If your résumé offers a summary section that tells the reader immediately that you are qualified for the job, your résumé is much more likely to make the first few cuts and hopefully wind up in the &quot;call for an interview&quot; pile. If you want to make your summary section even more powerful, you can match it to the job advertisement. Doing this will make it even easier for the reader to see how well-qualified you are for the job. After all, the skills, experience and traits listed in a job classified ad are the ones the employer believes are most important. be careful that you don't parrot or mock the job classified ad by copying exact phrases from it. Instead, make it obvious you meet all or most of the requirements asked for in the classified ad using your own words. If you don't meet a specific requirement, leave it off and highlight the skills and qualifications you do have. If so, you have no choice but to offer a lengthy summary section to feature your skills since you don't have a work history to offer. If so, you probably don't need a lengthy summary since your work history and past promotions will do most of the selling. Your summary section need only tell the reader that you have a lengthy and successful work history in X field and have excelled at doing A, B, C, D and E. Then an expanded summary section might help you finally get the promotion you want If so, featuring your selling points in an expanded summary section can help de-emphasize the negatives and highlight the positives. Fluff language consists of unsubstantiated, over-used phrases that have made employers roll their eyes since the 1950s. Examples of these phrases are &quot;highly-motivated self-starter&quot; or &quot;excellent communication skills&quot;. These phrases are so overused that, if your summary section contains them, your résumé is probably going to wind up in the garbage. somewhere in your résumé. For example, the fact that you are the founder of two highly successful companies and have three degrees makes you a &quot;highly-motivated, self-starter&quot;. The fact that you have &quot;ten years experience training new recruits and writing instructional materials&quot; gives you the right to claim you have &quot;excellent oral and written communication skills&quot; in your summary section. If you don't have such experience to back up these overused phrases, then leave them off of your résumé.
Names such as Ashley, Chris, Dana, Erin, Frances, Kelly, Kim, Pat, Sam, and Sandy could be the names of men or women. If you are uncertain, be polite and tactful by asking if someone is a Ms. or Mr. It will be less embarrassing than addressing a letter to &quot;Mr. Pat Smith&quot; when Pat is a woman.
For example, if you have a great deal of relevant work experience, you might place work experience right below your objective statement; or, if your language proficiency will help your résumé stand out from the crowd, place it closer to the top.
After you have developed some content for your résumé and begun organizing your sections, you'll want to start experimenting with page design to help draw the eye to the right places and make your résumé easy to read. Simply place it toward the top and/or left of your page (or of a specific section of your page). Consistent format--- templates- blah! Proofread, header/sub headings
-bullets - that slow down the eye and make it difficult for readers to process information show how to insert specialty bullets Limit those choices to sans or serif and only two of each, one feature per section No bold, italic and underline for example Be consistent throughout
Entry level- stick to one page Management, artist, academic- up to three Otherwise, depends on the quality of information- 2 is ok if it is all relevant Serifs are the short stems on the ends of the strokes of a letter, as in T of the Times New Roman font. Sans-serif fonts are fonts without stems — sans means without. Here are some examples of the two kinds of fonts. How you use these two font types depends upon how you want your reader to read certain sections of your résumé. American audiences are used to reading serif fonts, so these fonts tend to keep the eye reading along the text. sans-serif fonts, on the other hand, make the eye stop. Therefore, sans-serif fonts are typically used for headings and titles, allowing the reader to quickly locate information, while serif fonts are used for descriptions. Auto template, a word of caution, focus on content not form and it will all fall into place. Think outside Microsoft put time into making sure it has the correct and best representation of you and then try to maximize the distinctiveness Other types of emphasis By using more than one font type in a way that is consistent throughout your résumé (using, for example, a sans serif font for all headings, and a serif font for all text), you create emphasis. Another way to create emphasis is by using bold, CAPITALIZATION, italics, and underlining . Your choice for emphasis depends upon your personal taste. However, you should not mix methods, nor overuse them. You would not, for example, want to CAPITALIZE, ITALICIZE, AND UNDERLINE pieces of text; doing so would only make the text less visually pleasing for the reader. In addition, overusing these tools makes the reader ignore the items you wish to emphasize, thus limiting effectiveness. So, be sure to carefully choose which information should be emphasized Serif and sans-serif Fonts By manipulating the fonts used in your résumé, you can easily create a hierarchy of information. In general, fonts are divided into two categories: serif and sans-serif.
The key to using fonts in your résumé is to be consistent. For example, if you decide to use a sans-serif font for a main heading, do so for all your headings, and use the same sans-serif font each time. Generally, you should use no more than two fonts in your résumé. Remember that you want to keep the reader reading; you do not want to create too many &quot;tricks&quot; for the reader's eye.
Also keep in mind that when indenting information you might create extra columns, so be aware of your column count.
Taken from http://owl.english.purdue.edu/owl/resource/547/01/ As a personal summary of your professional history and qualifications, a scannable résumé is the same as a traditional résumé. Scannable résumé include information about your goals, education, work experience, activities, honors, and any special skills you might have. If you already have a traditional résumé, you can create a scannable by modifying the traditional one for scanning. Taken from http://career.utk.edu/students/skills_resscan.asp Electronic applicant tracking is being used by leading businesses and organizations. résumés are scanned into the computer as an image. Then artificial intelligence &quot;reads&quot; the text and extracts important information about you such as your name, address, phone number, work history, years of experience, education and skills. Internal applicant tracking systems have become an integral part of the way employers do business. Many employers will state in the job ad to send a scannable résumé. Many mid-sized to large employers are using this system; and smaller employers are buying time on systems operated by commercial firms. Be alert for this information in the ad and don't hesitate to inquire if a scannable résumé is needed. Recruiters and managers access a résumé database in many ways, searching for your résumé specifically or searching for applicants with specific experience. When searching for specific experience, they'll search for key words, usually nouns such as &quot;writer&quot;, &quot;BA&quot;, &quot;marketing&quot;, &quot;C++&quot;, &quot;Society of Technical Communications&quot;, &quot;Spanish&quot; (language fluency), &quot;San Diego&quot;, etc. So make sure you describe your experience with concrete words rather than vague descriptions. NOTE: The computer system will extract words and information from your statements; you can write your résumé as usual.
Phase 1 - Left justify the document Avoid punctuation as much as possible Avoid vertical and horizontal lines, graphs and boxes Place your name at the top of the page on its own line Use boldface and/or all capital letters for section headings as long as the letters do not touch each other List each phone number on its own line. Avoid two-column format or résumés that look like newspapers or newsletters.
Keywords: Just below your name, create a Keyword section (like the other sections in your résumé: Education, Experience, etc.). List discipline-unique words and phrases potential employers can search for in the résumé database. Formatting: Keep in mind that the first reader of your scannable résumé will be a computer, not a human. A fancy format pleasing to the human eye may confuse OCR scanners. Using simple format and font/typestyle decreases the likelihood that scanners will misread your résumé. For example, use one common font (such as Times New Roman) throughout your résumé. Rather than increasing the size of the font to indicate section headings, use spacing to break up your Keyword, Education, Experience sections. Avoid using bullets, tables, and visuals in scannable résumé. Instead, use dashes, left-justified text, and simple spacing to format your document. Human resources personnel will review your résumé only after the computer retrieves it from keyword searches. Including nouns and noun phrases that are likely to be used in a database search and using simple formatting will help your résumé be chosen from the multitudes of others. To view a comparison between a traditional résumé and a scannable résumé in PDF format, visit the media links above.
Formats Invited-- This letter format is used when an employer has solicited the résumé for consideration. This is often in response to a want-ad or publicized job listing. This style focuses on matching your qualifications to the advertised requirements of the position. Uninvited or Cold-Contact-- Use this format to contact employers who haven't advertised or published job openings. The focus is on matching your qualifications to the perceived needs of the employer based on labor market research. This strategy requires that a phone or personal contact with the employer either precede or follow the sending of the résumé and cover letter. Referral-- Through networking, informational interviews and contact with employers, the effective job seeker will receive referrals to job opportunities. These referrals may be to a specific job opening (advertised or unadvertised) or to an employer who may or may not be hiring now. In a referral letter, mention the individual who provided the information about the employer or job. Broadcast employer- mass mailing not very effective expect less than 2 % return Make sure you have Return address Employer address Salutation Indtrouto paragraph Statement of purpose Briefs summary of qualification Reason for making change Salary rwuiw Georgpar prefer Request for repsig Broadcast to search firms- still not very successful unless you meet a need then changes go up same components but also statement of willingness to prived adiddiont finormait Contact information Thank you Acknowtha that you don’t want to work for the firm, that you know what they are, also be ready to volunteer information Cover letter resplnons to advertisement- best chances Be sure to include Reference to advertisement 2. expression of interest in position 3. comparison of position requement with own qualification 4. state of additon reason for serious consideration (summary) Person referrals- best chance hardest to write Personal opening, name of person making referral Relations to applicant Something of a personal nature How reffear cam about Reason for job change Direct refere to existing oepn Inder a approach Refer to enclose résumé Action tointia peeting
Some sources for information include employment advertisements, position descriptions, phone conversations and informational interviews. Generally, this is done in the narrative of the letter. The &quot;T&quot; letter format uses bulleted comparisons that target the specific requirements and your corresponding Even if responding to a job that states &quot;no phone calls,&quot; consider calling to politely ask the name of the hiring authority. You may not always be able to identify the name of a specific person. In this case, send the letter to the title of the recipient (Production Manager, Maintenance Supervisor, Office Manager, Human Resources or Search Committee). Don't use &quot;To Whom It May Concern.&quot; Most letter formats can be used for the cover letter. The only absolute is that it conforms to accepted standards for business letters. The reader of a cover letter may be the hiring authority, an agent of the hiring authority or an interested third party. The hiring authority is the person who has the final say in who is hired for a specific position. An agent is usually someone who is working on behalf of the hiring authority, such as-- personnel or human resources, an independent agency or a subordinate. Third parties include colleagues and subordinates of the hiring authority who are assisting in the hiring, as well as networking or referral contacts. The way you craft your letter should take the reader into consideration. A cover letter may be sent in response to an advertised job opening or a referral from a networking contact or directly to an employer. Anytime a résumé is sent by mail, it must be accompanied by a cover letter.
When you have received no response to your application or cover letter, you might consider writing an inquiry letter. Things to include in the inquiry letter Taken from http://owl.english.purdue.edu/owl/resource/634/04/ This letter is relatively simple to write considering that you might have no new information to convey, and investing a considerable amount of time at this point seems inefficient. If you still do not receive a response to your application, consider the company a dead end and move on to other opportunities.
The purpose of a reference sheet is to have a list of people who can verify and elaborate on your professional experience for a potential employer. Past employers, professors, and advisors are the best professional references to have. It is important to have a reference sheet because potential employers will often ask for a list of references they can contact. If you included a statement such as &quot;References Available Upon Request&quot; on your résumé, you should be able to produce a reference sheet as soon as one is requested. In any case, having a reference sheet will save you time later on during the interview process. During your job search, a prospective employer may request a list of references prior to or during an interview. This request may take the form of a response to a written job application, a question on a company application or as an addendum to your résumé. Your reference sheet should list the names, addresses and relation to you for each reference.
It is important to make those that you have listed on your reference sheet aware by sending them a reference request which should include the following. Be sure that your reference remembers the situations the two of you were involved in. If you have not spoken to your reference in awhile, it is extremely important to Be sure to let the reference know where you are in your studies or career.
The following information was taken from CareerOneStop at http://www.careeronestop.org/résumésInterviews/Letters/InquiryLetters.aspx Send inquiry letters to potential employers who have not advertised a job opening. Use the letter to match your qualifications to the needs of the employer. Sources of information about the needs of an employer are employment advertisements, position descriptions, phone conversations, and informational interviews . Match the employer's needs to your qualifications in your inquiry letter: Your Needs My Qualifications Detail-oriented, experienced Administrative Assistant Four years Administrative Assistant experience with responsibility for numerous detailed reports Assist Customer Relations Manager Assisted Customer Relations Manager for two years Corporate experience with major clients a must Regularly served purchasing agents at Fortune 500 companies PC knowledge a plus Hands-on experience with Lotus 1-2-3 and WordPerfect on IBM-PC In addition, an inquiry letter should include: A specific contact name and title at the company An introduction with why you are writing A polite request for a follow-up meeting or phone call A thank you to the reader for his or her time Your signature — blue ink is best to show the letter is an original Your résumé as an attachment
Taken from CareerOneStop @ http://www.careeronestop.org/résumésInterviews/Letters/InquiryLetterSample.aspx Sample Letter Source: Creative Job Search , a publication of the Minnesota Department of Employment and Economic Development.
Do ask at the end of the interview when the employer expects to make the hiring decision. Do be proactive and consider follow-up a strategic part of your job search process. Follow-up can give you just the edge you need to get the job offer over others who interviewed for the position. Do use these follow-up techniques to continue to show your enthusiasm and desire for the position, but don't make it seem as though you are desperate. Do obtain the correct titles and names of all the people who interviewed you. (Ideally, do get each person's business card.) Do write individual thank you notes or letters to each person who interviewed you -- within two business days. Each letter can be essentially the same, but try to vary each a bit in case recipients compare notes. Don't ever fail to send a thank you -- even if you are sure the job is not for you. And do write thank you notes after every interview. Don't worry so much about hand-written versus typed thank you letters, but don't make a mistake by sending it through the wrong medium; make sure you know the best method of reaching the employer, whether by regular mail, email, or fax. In your thank you letter, do show appreciation for the employer's interest in you and do remind the employer about why you are the perfect person for the position. See some sample interview thank you letters. Don't ever have any errors (misspellings or typos) in your thank you letters. Do alert your references -- if you have not done so already -- that they may be getting a phone call from the employer. Don't stop job-hunting, even if you feel confident that you will get a job offer. Do continue to interview and attempt to find other opportunities. Do follow-up with a telephone call to the employer within a week to ten days (or sooner, if the employer had a shorter timetable) to ask about the position. And do continue to build rapport and sell your strengths during the phone call. Do be patient. The hiring process often takes longer than the employer expects. Do continue following-up, especially if the employer asks you to. Remember the adage about the squeaky wheel getting the oil. Just don't go overboard and annoy or bother the employer. Don't place too much importance on one job or one interview; there will be other opportunities for you. Do use other job offers as leverage in your follow-up -- to get the offer you really want. Don't burn any bridges if you do not get a job offer. And do try and turn the situation into a positive by bringing the interviewer's) into your network, possibly even asking them for referrals to other contacts. Read more about the art of networking. Taken from http://www.career.vt.edu/JOBSEARC/interview/after.htm
http://www.quintcareers.com/interview_follow-up-dos-donts.html Thank-you letters can be hard copy typed, handwritten or e-mailed. Hard copy are most formal and are appropriate after an interview. Handwritten are more personal, and can be appropriate for brief notes to a variety of individuals you may have met during on on-site interview. E-mail is appropriate when that has been your means of contact with the person you want to thank, or if your contact has expressed a preference for e-mail. What to do if you don't hear from the employer •Before your interview ended, your interviewer should have informed you of the organization's follow-up procedures — from whom, by what means, and when you would hear again from the organization. If the interviewer did not tell you, and you did not ask, use your follow-up / thank-you letter to ask.•If more than a week has passed beyond the date when you were told you would hear something from the employer, call or email to politely inquire about the status of the organization's decision-making process. Someone (or something) or an unexpected circumstance may be holding up the process. A polite inquiry shows that you are still interested in the organization and may prompt the employer to get on schedule with a response. In your inquiry, mention the following: name of the person who interviewed you, time and place of the interview, position for which you are applying (if known), and ask the status of your application.
Information taken from http://owl.english.purdue.edu/owl/resource/634/08/ Either party can instigate negotiations concerning responsibilities, salary, or benefits. The offer would most likely be accepted if certain conditions are met or addressed. Do not be reluctant to ask for adjustments in the offer if you are sure your request is fair. But assess the situation first to determine whether your request will cost you the job. This letter is similar to both the acceptance and the refusal, except for an added &quot;if&quot; clause. In other words, you would most likely accept the offer if certain conditions are met or addressed. Either party can instigate negotiations concerning responsibilities, salary, or benefits. Do not be reluctant to ask for adjustments in the offer if you are sure your request is fair. But assess the situation first to determine whether your request will cost you the job. Remember the employment situation may involve both a buyers' and a sellers' market. Ask yourself how difficult it would be for an employer to find someone else for the position that would accept the original terms of the offer. Thank the employer for the offer. Make a direct request for further negotiations or write a conditional statement. List the points of your contract that require negotiation and state the reasons for the negotiation. Suggest that the employer contact you with their opinions about your points of negotiation.
Taken from http://www.jobbankusa.com/interviews/articles_tips/how_to_write_an_acceptance_letter.html Writing an acceptance letter After receiving an offer (offer letter) you should respond by sending an acceptance letter to the organization. Acceptance letters should be planned and carefully written. This letter will establish your professional conduct and show your new employer that you will be a valuable member of their team. You should start by thanking the company for the position you were offered and/or the opportunities that came with the job. Address the letter to the person that offered you the job. Discuss the specifics of the job offer. By discussing your salary amount, benefits, and the date you will begin working, you are clarifying the terms and possibly clearing up any misunderstandings. This is also an opportunity for you to acknowledge your responsibilities and obligations to the company. You can also mention the skills and benefits you hope to bring to the organization. At the end of the letter you need to express your appreciation for the opportunity you have been given. When you write and send an acceptance letter you show your professionalism and you make the employer feel comfortable with the choice they made. Acceptance letters do not need to be long; they are to the point and positive. An example of an acceptance letter is below.
Information for this slide was taken from: http://owl.english.purdue.edu/owl/resource/634/07/ What do you include?
1) http://www.quintcareers.com/résumé_mistakes.html R é sum é lacks focus R é sum é is duties-driven instead of accomplishments-driven Items are listed in an order that doesn’t consider the reader’s interest R é sum é exposes the job-seeker to age discrimination R é sum é buries important skills at the bottom R ésumé is not bulleted R ésumé uses a cookie-clutter design based on an overused r ésumé template R ésumé lacks keywords References are listed directly on your r ésumé R ésumé’s appearance becomes skewed when sent as an e-mail attachment
Transcript of "Righting A RéSuméCombo"
RIGHTING A RÉSUMÉ Williamson County Public Library
Outline <ul><li>9. Resources </li></ul>1. What is a r é sum é? 2. Why write a résumé? 3. Tailoring your résumé? 4. Developing your content 5. Organizing your sections 7. Cover letters/Business letters 6. Designing your page 8. Quick tips and common mistakes
What is a R é sum é ? <ul><li>A r é sum é is a personal summary </li></ul><ul><li>of your professional history and </li></ul><ul><li>qualifications . </li></ul><ul><li> http://owl.english.purdue.edu/owl/resource/640/01/ </li></ul>
R E S U M E Creative Job Search is a service of the Minnesota Department of Employment and Economic Development eview of qualifications ssential Information Only kills-Based nique-- What Makes You Special arketing a Product– You ffective-- Gets You Noticed
Your Professional Identity Online Presence Work Presence Community Involvement Professional Associations Articles, essays, Blogs and other writings R é sumé
Why Write a R é sum é ? <ul><li>The purpose of a résumé (along with your cover letter) is to get an interview by: </li></ul><ul><li>persuading your readers you are the best person for the job </li></ul><ul><li>constructing a professional image of yourself and establish your credibility </li></ul><ul><li>providing a sample of your written communication skills </li></ul><ul><li>convincing prospective employers you deserve an interview </li></ul>
What Kind of Résumé Should You Use? Combination Functional Chronological
Functional Résumé <ul><li>The functional r ésumé is a r ésumé in which the information is organized by skill sets. </li></ul><ul><li>The functional r ésumé is used by individuals whose education and experiences do not obviously match their career objective or when there are noticeable gaps in work experience. </li></ul>
Functional Résumé Example Here is what I can do for you! HIRE ME!
Chronological Résumé <ul><li>The chronological résumé is organized by job titles with the most recent position listed first. </li></ul><ul><li>The chronological r ésumé is most effective for job seekers with solid experience and a logical job history. </li></ul>
Chronological Résumé Example Hire me Hire me Hire me Hire me Hire me
Combination Résumé <ul><li>The combination r é sum é merges the chronological and functional styles. It presents the knowledge, skills, and abilities gained from work in a reverse-chronological order. </li></ul><ul><li>The combination r é sum é highlights skills and experiences. </li></ul>
Combination Résumé Example This is ME- in two pages or less
Tailoring for Your Audience <ul><li>A tailored résumé highlights the </li></ul><ul><li>qualifications a particular employer </li></ul><ul><li>most wants to see. Tailored résumés </li></ul><ul><li>are most likely to get you an interview. </li></ul><ul><li>To tailor your résumé you'll need to do </li></ul><ul><li>Some research into specific </li></ul><ul><li>companies and positions. </li></ul><ul><li>Use the ONET descriptions to see what a job is looking for </li></ul><ul><li>Ref USA and the company website for company information </li></ul><ul><li>Be aware of specialty résumés </li></ul><ul><li>i.e. Health care, executive </li></ul><ul><li>management, attorney, academic, </li></ul><ul><li>computer, artist, government, military </li></ul><ul><li>and writer. These résumés use </li></ul><ul><li>different formats, consult professional </li></ul><ul><li>organizations for guidelines. </li></ul><ul><li>Avoiding a cookie-cutter approach </li></ul><ul><li>doesn't mean you need to rewrite </li></ul><ul><li>your résumé every time you apply </li></ul><ul><li>for job. If you structure your résumé </li></ul><ul><li>properly, you can easily add and </li></ul><ul><li>remove information that will make </li></ul><ul><li>customizing much easier. </li></ul><ul><li>http://owl.english.purdue.edu/workshops/hypertext/résuméW/tailor.html </li></ul><ul><li>http://career-resources.dice.com/technical-résumé/custom_tailoring_your_résumé.shtml </li></ul>The key is to use the ad and the company’s website to create specific responses to their requests and needs based on your experience and abilities using their words. Why customize? Because it demonstrates to an employer that you're applying for this job, not any job.
Tailoring Continued <ul><li>Regardless of the approach you take to writing </li></ul><ul><li>your résumé, if you are creating a traditional </li></ul><ul><li>print résumé, you should write with two kinds of </li></ul><ul><li>readers in mind: </li></ul><ul><li>Skimmers: Busy readers will scan for desired information. Try to make such information easy to find "at a glance." Give your résumé the 15-second test: What information stands out? What information gets lost in the rush </li></ul><ul><li>Skeptics: Your résumé may leave a good first impression on readers, but how will it look on closer inspection? Do you provide evidence and details for the careful reader? </li></ul>
Developing Content <ul><li>Me The Company </li></ul><ul><li>Leadership Microsoft Office Suite </li></ul><ul><li>Computer skills Decision making skills </li></ul><ul><li>People skills Bachelor’s Degree preferred </li></ul><ul><li>B.A. Marketing Dependable </li></ul><ul><li>Effective Supervision experience </li></ul><ul><li>Communicator </li></ul><ul><li>Ability to multitask </li></ul><ul><li>Dependable </li></ul><ul><li>Effective communication skills- written and verbal </li></ul>
Developing Content <ul><li>WHO - position titles, names of your supervisors, leaders, etc. </li></ul><ul><li>WHAT - responsibilities and duties, special projects, etc.; describe the nature of your experience (volunteer, intern, academic, work, etc.) </li></ul><ul><li>WHERE - indicate place where you acquired experience (the organization, program, department, division, etc.) </li></ul>
Developing Content <ul><li>WHEN - important dates (starting date, ending date, dates of promotion, etc.) </li></ul><ul><li>WHY - goals--personal, professional, or organizational--you were trying to achieve </li></ul><ul><li>HOW - procedures, techniques, technologies, etc. you used to achieve goals </li></ul>
Job Skills Checklist <ul><li>The purpose of this skills inventory is to help you to be able to come up with different skills that you may be having a hard time thinking of yourself. </li></ul><ul><li>To use the Skills Inventory list go to http://owl.english.purdue.edu/owl/resource/626/01/ </li></ul>
<ul><li>Use Keywords to define your skills, experience, education, professional affiliations, etc. </li></ul><ul><li>Consider inserting a Summary or Keywords paragraph </li></ul><ul><li>Use concrete words rather than vague descriptions. </li></ul><ul><li>Be concise and truthful. </li></ul><ul><li>Use jargon and acronyms specific to your industry. </li></ul><ul><li>Increase your list of key words by including specifics. </li></ul><ul><li>Use common headings. </li></ul><ul><li>UT’s Career Services site </li></ul>Content Tips for Maximizing "Hits"
Can't Think of Keywords? <ul><li>Ask a friend to help. Friends can frequently see things in you that you can't. They might also have some good ideas and interesting options for you to consider. </li></ul><ul><li>Ask a Librarian. Librarians are usually very good at this kind of exercise, but try to ask for some help when the reference desk isn't busy so he or she can concentrate better on your project. </li></ul><ul><li>Scan Some Online Job Banks. Search some of the major job banks for jobs that interest you. Read the job descriptions, note the skills and kinds of experience the employers are seeking, and then use these words in your search. </li></ul><ul><li>Check ONET and OOH for job descriptions </li></ul><ul><li>Read a Good Book. We have resources specifically for building strong résumés that provide keyword lists. </li></ul><ul><li>http://www.quintcareers.com/identifying_résumé_keywords.html </li></ul><ul><li>http://www.résumé-help.org/résumé_action_words.htm </li></ul>
Guideline to Keyword Selection <ul><li>Think like the employer </li></ul><ul><li>What industry have you targeted </li></ul><ul><li>What alternate names is it known by </li></ul><ul><li>What is the business function in which you would be working </li></ul><ul><li>What synonyms would be used by employers for alternative title for these functions </li></ul><ul><li>What are the major area of accountability </li></ul><ul><li>For a management position what word best describe the organization environment and management style sought </li></ul><ul><li>What specific skills are sought </li></ul><ul><li>“ the résumé kit” Richard Beatty </li></ul>
Action Verbs <ul><li>Use verbs to describe your skills and </li></ul><ul><li>accomplishments when writing your résumé and </li></ul><ul><li>cover letters. </li></ul><ul><li> http://www.quintcareers.com/action_verbs.html </li></ul>
Selecting R ésumé Headings <ul><li>Select Headings that will allow you organize your information. </li></ul><ul><li>Think about what you want the employer to know and what they NEED to know about you. </li></ul><ul><li>A common approach to organizing sections is to use the following scheme: </li></ul>Your Professional Image Objective Education Work Experience Honors and Activities
Alternative Headings Include the sections that best feature your abilities and will help you win an interview. <ul><li>Honors and awards </li></ul><ul><li>Publications/presentations </li></ul><ul><li>Language proficiency/ foreign languages </li></ul><ul><li>Achievements/accomplishments </li></ul><ul><li>Internships </li></ul><ul><li>Military experience </li></ul><ul><li>Qualifications </li></ul><ul><li>Career profile </li></ul><ul><li>Skills summary </li></ul><ul><li>Volunteer work / Community Involvement </li></ul><ul><li>Memberships /Associations </li></ul><ul><li>Academic/ Service Awards </li></ul><ul><li>Career-related skills </li></ul><ul><li>Laboratory Skills </li></ul><ul><li>Technical Skills </li></ul><ul><li>Computer Skills </li></ul><ul><li>Miscellaneous Skills </li></ul><ul><li>Relevant coursework/projects </li></ul><ul><li>Advanced career training </li></ul><ul><li>Specialization </li></ul><ul><li>Special projects </li></ul><ul><li>Familiar computer applications </li></ul><ul><li>Technical training </li></ul><ul><li>Licenses and certification </li></ul><ul><li>Papers and Research </li></ul><ul><li>Speaking Engagements </li></ul><ul><li>Extracurricular Activities </li></ul><ul><li>Continuing Education Courses </li></ul><ul><li>Seminars and Workshops Conferences in-house seminars </li></ul><ul><li>Study Abroad/ travel </li></ul><ul><li>Committee Appointments </li></ul><ul><li>Clubs and Organizations </li></ul><ul><li>Sports Participation </li></ul><ul><li>Consulting Experience </li></ul>
Education Section <ul><li>Higher Education : List, in reverse chronological order, all college, university, and </li></ul><ul><li>professional degrees that you hold. You do not need to list your high school graduation date </li></ul><ul><li>unless that is your highest level of education and you graduated less than five years ago. </li></ul><ul><li>Information you might include: </li></ul><ul><li>- Degree awarded </li></ul><ul><li>- Name of school, city and state </li></ul><ul><li>- Major and minor area of concentration </li></ul><ul><li>- Graduation date (month and year) </li></ul><ul><li>- Awards and scholarships </li></ul><ul><li>- If you are a recent graduate, include your cumulative or major GPA only if it is 3.5 or higher </li></ul><ul><li>-If you're over 50 years of age you may delete the year you graduated from university (and </li></ul><ul><li>some older work history) to fight back against age discrimination </li></ul><ul><li>http://www.resumagic.com/résumés4_1.html </li></ul>
Experience Section <ul><li>What is an experience section? </li></ul><ul><li>An experience section emphasizes your past and present employment and/or your participation in </li></ul><ul><li>Relevant activities. Sometimes this section goes under other names such as the following: </li></ul><ul><li>Work Experience /Professional Experience / Work History /Field Work / </li></ul><ul><li>Volunteer Work /Relevant Experience </li></ul><ul><li>Feel free to customize your headings for this section, especially if you are writing a tailored résumé. </li></ul><ul><li>For example, if the job ad calls for someone with editorial experience, you may want to create a </li></ul><ul><li>section with the heading "Editorial Experience." Even the busiest reader will notice. Usually, résumé </li></ul><ul><li>experience sections move from most recent to oldest experience. But with a tailored résumé, you </li></ul><ul><li>may want to note important and applicable experience first. </li></ul><ul><li>You may need more than one section to organize your experiences. experience. The usual content </li></ul><ul><li>For an experience section includes: </li></ul><ul><li>company or organization, location, position title </li></ul><ul><li>dates of employment or involvement </li></ul><ul><li>descriptions of responsibilities and duties </li></ul><ul><li>Where should you place the experience section? </li></ul><ul><li>Questions to ask </li></ul>
How to Write a Good Summary Section First rule -avoid fluff language. Back it up with proof Write the Summary Section to match the Classified Ad The Summary Format There is not one summary format that works for everyone. Your summary section can be a brief paragraph consisting of a sentence or two, or it could be lengthy and consist of your major selling points organized under 3, 4, or 5 different functional headings with bulleted sentence fragments under each of these headings. How lengthy it is depends on the following factors: (1) Are you trying to enter a new field? (2) Do you lack a work history? (3) Do you seek a promotion in the same field you've successfully worked in for years? (4) Have you been working in the same field for years without a promotion? (5) Does your résumé reveal something negative, like employment gaps or no clear career path? A general rule of thumb to follow: If you have a very powerful work history section and are seeking employment in the same field, you probably don't need an expanded summary section. http://www.resumagic.com/résumés5.html Summary Section
<ul><li>The following is an example of how an extended summary section of a résumé might be written: </li></ul><ul><li>Highlights of Qualifications </li></ul><ul><li>Management Skills </li></ul><ul><li>--Accomplishment 1 </li></ul><ul><li>--Accomplishment 2 </li></ul><ul><li>--Accomplishment 3 </li></ul><ul><li>Supervisory Skills </li></ul><ul><li>--Accomplishment 1 </li></ul><ul><li>--Accomplishment 2 </li></ul><ul><li>--Accomplishment 3 </li></ul><ul><li>Communication Skills </li></ul><ul><li>--Accomplishment 1 </li></ul><ul><li>--Accomplishment 2 </li></ul><ul><li>--Accomplishment 3 </li></ul>Expanded Summary Section
What Not To Include <ul><li>Age, race, marital status, religion, health, or any physical/mental disabilities </li></ul><ul><li>Hobbies -unless relevant </li></ul><ul><li>Social Security number </li></ul><ul><li>References to your physical appearance </li></ul><ul><li>Generic salutations- </li></ul><ul><ul><li>Obtaining the correct spelling of the recipient's name, along with the company's name, is important; double-check spelling. For example, is it Allan, Allen, Alan, Alen, or Allyn? </li></ul></ul><ul><ul><li>It is also critical to confirm the recipient's gender, so you can address the envelope and cover letter to Mr. or Ms. (insert last name). Refrain from making gender assumptions. </li></ul></ul><ul><ul><li>Likewise, refrain from using Miss or Mrs . Always use Ms. for women unless otherwise specified. </li></ul></ul><ul><li>Best tool for this- reference USA or a phone call </li></ul>
Determining Section Order <ul><li>Your next step is to determine the right order for your </li></ul><ul><li>sections. Order will be determined by two things </li></ul>the most important or impressive sections go closer to the top of the page . The type of résumé The information that the employer most needs to see
Page Design Strategies use the whole page Maximizing Your résumé consistent format a visual hierarchy the right paper Tip: By force of habit, most readers begin reading in the top left c orner of a page
Create a Visual Hierarchy <ul><li>Apply headings and subheadings to make it easier for readers to find desired information </li></ul><ul><li>Customize headings if possible </li></ul><ul><li>Ensure headings match section content </li></ul><ul><li>Utilize subsections and subheadings, if necessary (for example, if you held two jobs at the same place, create a subsection listing each position beneath) </li></ul><ul><li>Make use of bullets to break up dense prose passages. Play with margins or tabs to indent more or less than the standard 5 spaces </li></ul><ul><li>Sample Document </li></ul><ul><li>Limit to 2-5 bullets if possible (6 or more reduces effectiveness) </li></ul><ul><li>Employ descriptive phrases rather than complete sentences (periods, caps, etc. unnecessary) </li></ul><ul><li>Experiment with other kinds of bullets </li></ul><ul><li>Use indents and line breaks to indicate your organizational scheme </li></ul><ul><li>Minimize punctuation when using line breaks and indents (white space "punctuates" instead) </li></ul><ul><li>Vary fonts- font choice (Times Roman, Geneva, Arial, Helvetica, etc.) font size (12 pt., 10 pt., etc.) and font style (bold, italics, underline, caps, etc.) </li></ul>
TEXT TEXT TEXT Ré sum é Appearance No smaller than 10 pts but no larger than 14 pts 1 page preferably but no more than 2 pages San Serif & Serif FONT TEXT SIZE PRINTING Professional quality or the best quality that you can afford LENGTH Tip: Try the quadrant test and the 20-second Test
R ésumé Design Hints <ul><li>Use font size 10 to 12 points </li></ul><ul><li>Avoid fancy font styles such as Italics, underline and shadows </li></ul><ul><li>Boldface and capital letters are acceptable as long as the letters don’t touch each other. </li></ul><ul><li>Provide white space between words </li></ul><ul><li>Don’t use parentheses between area code and tel # </li></ul>
Using Columns TIP: Employers will usually take, at most, only thirty-five seconds at this one-page representation of yourself before deciding whether to keep or discard it . Remember that the first place your reader looks at will be located in quadrants 1 and 2, so the most important information should go here. You should use no more than three columns on your résumé. Columns are the easiest way to visually distinguish information and sections in your résumé and create hierarchy To create columns of text , you can use the table function in Microsoft Word to create vertical and horizontal placements for your information. Although you might want to use columns to create a balanced page, you don’t want your reader to make too many stops and miss important information. The reader’s eye will stop when it reaches the end of the column.
What is a Scannable R ésumé ? <ul><li>A scannable résumé allows </li></ul><ul><li>employers to store résumés in </li></ul><ul><li>databases and search through </li></ul><ul><li>many applicants electronically. </li></ul><ul><li>Employers do this by using the </li></ul><ul><li>latest document imaging </li></ul><ul><li>technology, optical character recognition, or OCR. </li></ul>Tip: The two most important elements of a scannable résumé are keywords and formatting .
Scannable Résumé Phase 1 Phase 2 Phase 3 Open your MS Word formatted résumé (the traditional version). Make any changes, such as adding a category devoted to keywords . Change the margins for the entire document to 1 inch on the left and 2.5 inches on the right. (This will shorten the line length and enable most email programs to view the document without scrolling repeatedly to the right and left.) Change the font to Courier 10 pt for the entire document.
Scannable R ésumé Continued Step 4 Step 5 Step 6 Save the file, using a DIFFERENT file name, such as résumé 4email. Click File, Save As. Choose Text Only with Line Breaks, then click Save. Open the windows text editor program, Notepad, to clean up the new file. Make sure that bullets converted properly, add space between paragraphs to improve readability, and eliminate gaps within lines caused by tabs or indents . Save the changes in Notepad by clicking File, Save. Before emailing the résumé; check it. Open Notepad, then copy and paste the file into an email message. To get an idea of how the résumé will look once delivered, send the file to both yourself and a friend who uses a different email program .
Research <ul><li>How can I learn what will impress prospective employers? </li></ul><ul><ul><li>In order to impress prospective employers when writing a cover letter, you must first know what they are looking for in candidates. Learning more about the company itself—and what they value—can help you do this. </li></ul></ul><ul><li>Here are some suggestions: </li></ul><ul><ul><li>Read the job advertisement carefully </li></ul></ul><ul><ul><li>Research the corporate website, read and try to understand their mission statement (sometimes an organization's mission may not be overtly stated) </li></ul></ul><ul><ul><li>Call "insiders" (people that work with the company) </li></ul></ul><ul><ul><li>Use Reference USA and other library databases to uncover information about the company </li></ul></ul>
Where to do Research <ul><li>Reference USA (Database- home access) </li></ul><ul><li>Company’s Web Site (Internet) </li></ul><ul><li>Company’s Annual Report (Internet) </li></ul>
<ul><li>“ The purpose of a cover letter is to create sufficient interest on the part of the reader to warrant further reading of the employment résumé. If it written well it can also convey a sense of value to the employer” Beatty, 260. </li></ul>
Cover Letters and R ésumé <ul><li>Your résumé and Cover Letter should work together </li></ul><ul><li>when writing a cover letter to accompany your </li></ul><ul><li>résumé, try to have it match your résumé in </li></ul><ul><li>appearance and content. For example, always use </li></ul><ul><li>the same paper, fonts, and formats when creating </li></ul><ul><li>both documents. Use coordinating envelopes, too. </li></ul><ul><li>Introduce yourself to a potential employer, state the job </li></ul><ul><li>for which you are applying, explain some of the </li></ul><ul><li>reasons your résumé is worth reading and request </li></ul><ul><li>action to be taken by the reader, such as inviting you in </li></ul><ul><li>for an interview </li></ul>
What Is a Cover Letter? <ul><li>A cover letter introduces you and your résumé to potential employers or organizations you seek to join </li></ul><ul><li>It is the first document an employer sees, so it is often the first impression you will make. Take advantage of this important first impression and prepare the reader for your application, stating why you are writing, why you are a good match for the job and the organization, and when you will contact him or her. </li></ul><ul><li>Cover letters do more than introduce your résumé, though. A cover letter's importance also includes its ability to: </li></ul><ul><ul><li>Explain your experiences in a story-like format that works with the information provided in your résumé </li></ul></ul><ul><ul><li>Allow you to go in-depth about important experiences/skills and relate them to job requirements </li></ul></ul><ul><ul><li>Show the employer that you are individualizing (tailoring) this job application </li></ul></ul><ul><ul><li>Provide a sample of your written communication skills </li></ul></ul>
Cover Letter Myths <ul><li>R é sum é ’s and cover letters are two separate documents that have little relation to each other </li></ul><ul><li>You can use the same cover letter for each reader of your r é sum é </li></ul><ul><li>It doesn’t take long to write a cover letter </li></ul><ul><li>You can proofread your own cover letter </li></ul><ul><li>Page 7-8 gallery of best cover letters </li></ul>
Four Types of Cover Letters General Specific Beatty (260-278) Broadcast to Employer Personal Referral Letter Response to Employer Advertising Broadcast to Search Firms Cover Letter
Cover Letter Sections <ul><li>Broadcast employer- </li></ul><ul><li>Return address </li></ul><ul><li>Employer address </li></ul><ul><li>Salutation </li></ul><ul><li>Introduction paragraph </li></ul><ul><li>Statement of purpose </li></ul><ul><li>Brief summary of qualification </li></ul><ul><li>Reason for making change </li></ul><ul><li>Salary requirements </li></ul><ul><li>Geographical preference </li></ul><ul><li>Request for response </li></ul><ul><li>Broadcast to search firms- Same components but also </li></ul><ul><li>Statement of willingness to provide additional information </li></ul><ul><li>Contact information </li></ul><ul><li>Thank you </li></ul><ul><li>Acknowledge that you don’t want to work for the firm, that you know what they do </li></ul><ul><li>Responses to advertisement- </li></ul><ul><li>Reference to advertisement </li></ul><ul><li>Expression of interest in position </li></ul><ul><li>Comparison of position requirements with own qualification </li></ul><ul><li>Statement of additional reasons for serious consideration (optional) </li></ul><ul><li>Person referral- </li></ul><ul><li>Personal opening, </li></ul><ul><ul><li>Name of person making referral </li></ul></ul><ul><ul><li>Relationship to applicant </li></ul></ul><ul><ul><li>Something of a personal nature </li></ul></ul><ul><li>How referral came about </li></ul><ul><li>Reason for job change </li></ul><ul><li>Direct reference to existing opening </li></ul><ul><li>Refer to enclosed résumé </li></ul><ul><li>Action to initiate personal meeting </li></ul>
Cover Letter Contents <ul><li>When crafting a cover letter, it's always important to match your qualifications to the job and/or employer. qualifications. </li></ul><ul><li>State the date and your name and address at the top of the letter. </li></ul><ul><li>Below your name and address, write the name and address of the person to whom you're writing. Always address the letter to a specific person by name and title. State your interest in the job for which you're applying. </li></ul><ul><li>Mention your skills, education, special training and work experience that qualify you for the job. </li></ul><ul><li>Provide a phone number and a time you will be available so the employer can reach you. </li></ul><ul><li>Thank the person for taking the time to read your letter. </li></ul><ul><li> Use the appropriate closing, such as "Sincerely." </li></ul><ul><li>Ask someone to proofread your letter to check content, grammar and spelling. </li></ul><ul><li>State that you'll call the employer to follow-up. (and do so) </li></ul><ul><li>Sign the letter in blue ink. It implies the letter is original and may get more attention. The only other ink color to use is black. Never use any other color on the cover letter. </li></ul><ul><li>Structure the letter to reflect your individuality, but avoid appearing too familiar, overbearing, humorous or cute. </li></ul><ul><li>Keep sentences short and to the point. </li></ul><ul><li>Keep it brief, usually no more than one page with three to five paragraphs. </li></ul><ul><li>Use the same paper stock for both your cover letter and résumé. </li></ul><ul><li>Avoid starting sentences with the same word such as "I." </li></ul>
Cover Letter Body <ul><li>What do I include in my argument/body? </li></ul><ul><li>In the body of your cover letter (the argument), you should describe the most important qualifications to show why you are a good match for the job and the company. </li></ul><ul><li>You should focus your cover letter's body around the two-three qualifications you mention in the introduction. In each paragraph you can concentrate on one quality, seeking to answer the following two questions: </li></ul><ul><li>1. How can I show I am qualified for this position and that I am a good match for the organization? </li></ul><ul><li>You do not want to only mention the skills that you possess; you also have to show that you possess them! When writing about your skills, you can think of it as telling a story. You should describe the experiences of how you received and grew your skills, mentioning specific places you worked and positions you held. For example: </li></ul><ul><li>My communication skills in the workplace have grown because of my internships. When I was an intern at Newberry & Jones, I wrote memos and letters to customers and colleagues on a daily basis. This experience taught me to write professionally and to-the-point. </li></ul><ul><li>2. What have I done that illustrates these qualifications? </li></ul><ul><li>Along with explaining your skills, you want to describe how your experience with that skill is unique. Many people may have communication skills, but have you won an award or scholarship for technical writing? Be specific and match this information to your résumé </li></ul><ul><li>Here are some ideas about what might set you apart: </li></ul><ul><li>Special projects </li></ul><ul><li>Awards </li></ul><ul><li>Accomplishments </li></ul>
Cover Letter Closing <ul><li>A closing sums up your qualifications and reveals what you plan to do after your readers have receive your application packet (résumé, cover letter, etc.) </li></ul><ul><li>Close with a strong reminder of why you are a good match for the job position and the organization. </li></ul><ul><li>Request an interview in some way. </li></ul><ul><li>Provide contact information. </li></ul><ul><li>Thank them! </li></ul><ul><li>Sign your name and print it underneath. </li></ul><ul><li>If you say you will call- do so. </li></ul>
Cover Letter and R é sum é Inquiry <ul><li>The position for which you are applying. </li></ul><ul><li>Why you are qualified for the position along with examples. </li></ul><ul><li>Any new information about your qualifications or education. </li></ul><ul><li>Your contact information and when you are available to be contacted. </li></ul>
Reference Sheet <ul><li>A list of people who can verify and elaborate on your professional experience for a potential employer. </li></ul><ul><li>Past employers, professors, and advisors are the best to have as professional references. </li></ul><ul><li>Important to have a list of references because potential employers will often ask for a list of references they can contact. </li></ul>
Reference Request <ul><li>Reintroduce yourself. </li></ul><ul><li>Provide a summary of your most recent qualifications and experience. </li></ul><ul><li>List your year in school, your field of study or current career, and possibly your career aspirations. </li></ul><ul><li>Formally ask to use the person as a reference and state how the reference will be used. </li></ul><ul><li>Be sure that the reference understands that if you do not hear from them you will assume they do not mind being used as a reference. </li></ul><ul><li>Include a copy of your résumé. </li></ul>
Inquiry Letter <ul><li>The inquiry letter is similar to a cover letter. </li></ul><ul><li>The potential employer has not advertised a job opening. </li></ul><ul><li>Attach a copy of your r é sum é. </li></ul>
Sample Inquiry Letter <ul><li>1314 Columbia Avenue </li></ul><ul><li>Franklin, TN 37064 </li></ul><ul><li>(615) 555-1234 </li></ul><ul><li>May 18, 2009 </li></ul><ul><li>Joe Ghamandi </li></ul><ul><li>Company ABC </li></ul><ul><li>3324 S. Tamiami Trail </li></ul><ul><li>Sarasota, Fl 34233 </li></ul><ul><li>1-800-555-5555 </li></ul><ul><li>Dear Mr. Ghamandi: </li></ul><ul><li>Perhaps you are seeking an addition to your marketing team. A new person can provide </li></ul><ul><li>Innovative approaches to the challenges of marketing. I am an innovator of new ideas, an </li></ul><ul><li>excellent communicator with buyers, and have a demonstrated history of marketing success. </li></ul><ul><li>Presently, I am marketing computer products for a major supplier using television, radio and </li></ul><ul><li>news advertising. I have a reputation for putting forth the effort required to make a project </li></ul><ul><li>succeed. </li></ul><ul><li>Enclosed is my résumé for your review and consideration. EFTG Industries has a reputation </li></ul><ul><li>for excellence. I would like to use my talents to market your quality line of technical </li></ul><ul><li>products. I will call you to further discuss my talents and how I can benefit your company. If </li></ul><ul><li>you prefer, you may reach me in the evenings at (555) 555-5555. Thank you for your time. I </li></ul><ul><li>look forward to meeting you. </li></ul><ul><li>Sincerely, </li></ul><ul><li>( Your Signature in blue or black ink ) </li></ul><ul><li>Jane Franklin </li></ul><ul><li>Enclosure </li></ul>
Follow-up/Thank You <ul><li>Following an interview, promptly (within 2 business days) write the interviewer a letter expressing appreciation and thanks for the interview. </li></ul><ul><li>The purpose of this letter is to: </li></ul><ul><li>• Show appreciation for the employer's interest in you. </li></ul><ul><li>• Reiterate your interest in the position and in the organization. </li></ul><ul><li>• Review or remind the employer about your qualifications for the position. If you thought of something you forgot to mention in the interview, mention it in your follow-up / thank-you letter. </li></ul><ul><li>• Demonstrate that you have good manners and know to write a thank-you letter. </li></ul><ul><li>• Follow up with any information the employer may have asked you to provide after the interview. </li></ul>
Follow-up Letter <ul><li>Hard copy, handwritten or email? </li></ul><ul><li>Hard copy (typed) - most formal and are </li></ul><ul><li>appropriate after an interview. </li></ul><ul><li>Handwritten - more personal and can be </li></ul><ul><li>appropriate for brief notes to a variety of </li></ul><ul><li>individuals you may have met during on on-site </li></ul><ul><li>interview. </li></ul><ul><li>E-mail - appropriate when that has been your </li></ul><ul><li>means of contact with the person you want to </li></ul><ul><li>thank, or if your contact has expressed a </li></ul><ul><li>preference for e-mail. </li></ul>
Negotiation Letter <ul><li>Thank the employer for the offer. </li></ul><ul><li>Make a direct request for further negotiations or write a conditional statement. </li></ul><ul><li>List the points of the contract that require negotiation and state the reasons for the negotiation. </li></ul><ul><li>Suggest that the employer contact you with their opinions about your points of negotiation. </li></ul>
Acceptance Letter <ul><li>The acceptance letter is a professional way to respond to an organization that offers an open position. </li></ul><ul><li>The acceptance letter should state the intention to accept the position and also reiterate different aspects of the job offer, such as: salary amount, benefits, work schedule, and the day you </li></ul><ul><li>will begin working for the </li></ul><ul><li>company. </li></ul>Tip: Get everything in writing before you agree to anything and keep everything!
Sample Acceptance Letter <ul><li>Company ABC 3324 S. Tamiami Trail Sarasota, Fl 34233 1-800-555-5555 Dear Mr. Ghamandi, I am very happy to hear that you have chosen me for your management position at Company ABC. Please consider this letter my official acceptance. I am very pleased to accept your salary offer of $60,000 annually. As we agreed, I will begin work on September 4, 2009 after I fulfill my obligations to my current place of employment . I understand that I will receive full insurance benefits as of September 4, 2009. I look forward to providing my managerial experience, skills, and training to your company. Thank you again, Mr. Doe, for having confidence in me and offering me this wonderful position at Company ABC. If there is any additional paperwork you need me to complete, please let me know and I will get it done as soon as possible. I am very excited to be working with you and Company ABC. Sincerely, Jane Franklin 941-555-5555 [email_address] </li></ul>
Rejection Letter of Job Offered <ul><li>Thank the company for the offer. </li></ul><ul><li>Be polite, but firmly reject the offer. </li></ul><ul><li>Give reasons why you turned the offer down. Doing this will improve the experience for future applicants. </li></ul><ul><li>Leave the door open in case you wish to apply for another position at the company in the future. </li></ul>
Grammar Tips <ul><li>Use pronouns correctly </li></ul><ul><li>Use verb forms correctly </li></ul><ul><li>Use active verbs rather than passive verbs </li></ul><ul><li>Be sure that present past participles are grammatically parallel in a list </li></ul><ul><li>Use split infinitive only when to split them would be awkward </li></ul><ul><li>Use punctuation correctly </li></ul><ul><li>Don’t use “as well as” for “and” </li></ul><ul><li>Put a comma after the year when it appears after a month and day and city </li></ul><ul><li>Put a comma after a non dependant clause </li></ul><ul><li>Use semicolons when they are needed </li></ul><ul><li>Avoid putting a colon after a verb or proposition to introduce information </li></ul><ul><li>Understand colons clearly </li></ul><ul><li>Uses slashes correctly </li></ul><ul><li>Think twice about using and/or </li></ul><ul><li>Don’t use lofty language </li></ul><ul><li>Don’t end with a rejection statement </li></ul>
Common R é sum é Mistakes <ul><li>Typos & grammatical errors </li></ul><ul><li>Lack of specifics </li></ul><ul><li>Attempting one size fits all </li></ul><ul><li>Highlighting duties instead of accomplishments </li></ul><ul><li>Going on too long or cutting things too short </li></ul><ul><li>A bad objective </li></ul><ul><li>No action verbs </li></ul><ul><li>Leaving off important information </li></ul><ul><li>Visually too busy </li></ul><ul><li>Incorrect contact information </li></ul>
Thank You! <ul><li>If you have any further questions or would like </li></ul><ul><li>to sign up for classes we will be happy to stay </li></ul><ul><li>around after the class. </li></ul><ul><li>595-1243- reference phone </li></ul><ul><li>lib.williamson-tn.org </li></ul>