For this class, mouse and keyboarding skills are required. Skills do not have to be exceptional, but basic mouse skills such as double-clicking and click-and-drag are used frequently. Keyboarding skills can be as basic as “hunt and peck”, but users should know where the basic keys are for typing.
Please be patient, our programs can take a minute to load.
Mouse pointer will change between an I shape, an arrow, and disappearing. It will disappear while you type so that it is not in the way of what is on the screen. The I shaped pointer allows you to move the insertion point accurately. The arrow is the standard pointer and allows you to select text and choose options on the toolbar and menus.
Larger version is in packet Taskbar Start button Clock Open Program – program(s) currently running Close – closes program and open files Maximize – makes window fill entire screen Minimize – makes window disappear without closing Title Bar – all of the above appear with every program, tells name of program and current document Current Document – blank sheet of paper or previously saved item Scroll Bar(s) – whether or not you can scroll depends on document length Menu Bar – options vary from program to program; allows manipulation of document and access to all program features Toolbar – options vary from program to program and even b/t computers; allows fast manipulation of document Ruler – tells where your lines/paragraphs are lining up Status Bar – depends on program and length of document; tells page & section, number of pages, line and column number, language, and spell check status Help – allows fast searching of the help function Task Pane – shows recently opened documents and available templates, can be closed
You can type something you made up yourself or copy from the slide if you want.
Larger version in packet Cover keyboard shortcuts and double arrows to expand menu options Also go over the options available on each menu Keyboard Shortcuts – allows user to access menu options without using the mouse File – allows you to open, save, print, and create new document Edit – allows copy, paste, find, undo and redo View – shows different ways of viewing the document Format – allows formatting of fonts and paragraphs as well as other parts of document
Larger version in packet ToolTips – appear when “hovering” over menu button – identify button’s function Save, Print, Open – same as menus Formatting Font Align paragraph Point out that there are some of the same functions available as in the menus; ToolTips appear when the mouse pointer hovers over buttons New 14. Italic Open 15. Underline Save 16. Align Left Print 17. Center Print Preview 18. Right Align Spell Check 19. Numbered List Copy 20. Bullets Paste Undo Zoom Font Name Font Size Bold
The library’s computers are set to delete any files saved on the desktop or hard drive when they are restarted. They are restarted at least every morning.
The document you opened will be our practice document for today. We are going to learn how to make text bold, italic, change fonts and sizes, and change line spacing.
Open the practice file or have it open so that you can demonstrate the skills they are learning in Word. Use ALT + TAB to switch between the presentation and Word. Practice highlighting text – one word, one line, whole document
You need to know how to click and drag and double click to do this.
If you highlight text and start to type again, the highlighted text will be replaced by what you type. You can also delete large chunks of text this way. Switch to Word® and demonstrate the highlighting techniques
Have Word® open with practice sentences. Go to Word® and demonstrate these skills. DO NOT CLICK AND DRAG TEXT TO NEW PLACES
Cover UNDO and REDO buttons as well
Context clues – Word® does not recognize words that are homonyms or words that are wrong in context but are actual words.
Tell about AutoText and AutoFormat if people have trouble with this.
This is a good way to make sure that everything looks the way you want it to before you print
Save is usually used when you have already named your document and told the computer where to save it to. It is the fastest option for saving your work. If you have not already named your document, you will be directed to do so the first time you choose to use Save OR Save As. If you have messed something up and want to restore it, DO NOT save your work. Saving your work makes any changes permanent and you lose the chance to undo or redo anything. Files not saved to a disk are lost at the end of the day when the computers are shut down for the night. Disks are available at the Reference desk for $1.
If you do not choose either a different name or a different location when using Save As, you will lose the original file to the new one.
Print Preview allows you to see how many pages the document will be. It also helps you choose which pages you want to print if you don’t want to print the whole thing. Go to Word® and show Print Preview view File Print Preview % Zoom Multiple pages Close
Printing File Print Page Range Copies
Switch to Word® and search help for formatting text
You can do the guided practice now or take it with you to work on later (at home or here at the library)
Microsoft Word ® Basics Williamson County Public Library 1314 Columbia Ave Franklin, TN 37064 615-595-1243
There are nine menus in Word ® . They are File, Edit, View, Insert, Format, Tools, Table, Window, and Help.
The most often used menus are File, Edit, View, Format and Help.
Keyboard Shortcut Expand menu options Choices for menu item
Microsoft Word ® Tool Bar New Open Save Print Print Preview Spell Check Copy Paste Undo Zoom Font Name Font Size Bold Italic Underline Center Align Left Right Align Bullets Numbered List More tools