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Intermediate Microsoft Word Advanced User Option
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Intermediate Microsoft Word Advanced User Option

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  • Note, Im using different bullets each time to demonstrate the variety, normally you would just use one
  • Cover slide, then give time for exercise sheet
  • Cover slide, then give time for exercise sheet
  • Cover slide, then give time for exercise sheet. They might ask about keeping rows a uniform size. You can show them how to do this by using the Table Properties menu (from the table menu or by right clicking on the table).
  • ERASER! Let them know that the eraser can be used even if they insert a table rather than draw it.
  • Cover slide, then give time for exercise sheet
  • Cover slide, then give time for exercise sheet

Intermediate Microsoft Word Advanced User Option Intermediate Microsoft Word Advanced User Option Presentation Transcript

  • Intermediate Microsoft Word Williamson County Public Library 1314 Columbia Avenue Franklin, TN 37064 (615)595-1243
  • Objectives
    • By the end of class, you will be able to:
    • Create bulleted and numbered lists
    • Create an outline
    • Use Word to type in tables or columns
    • Find and insert clip art into a document
    • Insert a page break, a hyper link, auto text, and date and time
    • Format and edit a written paragraph
  • Overview
    • How do you open documents?
    • How do you save documents?
    • How do you highlight text?
    • How do you cut, copy, and paste?
    • How do you use the Spelling and Grammar check?
  • Formatting
    • You can change many things about what you have typed in Word.
    • Formatting paragraphs is done through the Format menu, then click on Paragraph
  • Formatting
    • From the Format Paragraph box, you can:
      • Change the alignment of a paragraph
      • Indent a paragraph
      • Change the line spacing of a paragraph
  • Paragraph-Alignment
    • Left, right, center, and justified.
    • Left alignment is the most common.
    • Justified-To adjust horizontal spacing so that text is aligned evenly along both the left and right margins. Justifying text creates a smooth edge on both sides.
  • Indent a Paragraph
    • Indent determines the distance of the paragraph from either the left or right margins. Within margins, you can increase or decrease the indentation of a paragraph.
    • Toolbar icons for decrease and increase indent.
  • Line spacing
    • Formatting paragraphs to single or double spacing.
    • Click on format, paragraph.
    • Choose from the drop down menu which spacing you want to use.
    • Toolbar icon for line spacing .
  • Creating Lists
    • Microsoft Word can make different kinds of list.
    • Bulleted lists, numbered lists, and outlines are the most commonly used .
  • Bulleted List
    • Bulleted lists are what appear on these slides.
    • They have a small square or other shape where a number would be in a numbered list.
  • Numbered List
    • Numbered lists automatically number
    • whatever you are typing, line by line.
      • This is the first line
      • This is the second
      • And so on…
      • Each number results from pressing “Enter”
  • Numbered Lists
    • If you are doing multiple numbered lists and need to start back at one, use this feature in the bullets and numbers box.
  • Creating Tables
    • You can create tables in Word to help you lay out things on the page.
    • Or to make a list that has more than one part to it. For example, an address book.
    • There are two ways to create tables in Word.
  • Inserting Tables
    • 1. You can have Word draw a table for you.
      • Go to the Table menu and click on Insert. Then click on Table.
      • A box will appear asking you how many rows and columns you want and how wide you want it.
      • Enter your preferences and click OK.
  • Drawing Tables
    • 2. You can draw your own table by hand by going to the Table menu and clicking on “Draw Table”.
    • -A pencil will appear in place of the arrow for your mouse.
    • -Click and drag the pencil to create whatever size box you want. Click and drag again inside the box to make the columns and rows.
  • Columns
    • Word can format your document into multiple columns, up to 12.
    • This is useful for making brochures and newsletters.
    • To change your page to columns, go to the Format menu and click on Columns. Choose how many you want and click OK.
  • Typing in Columns
    • Typing in columns can be tricky.
    • In order to get to the second column, you have to use the Enter key to put in the spaces you need.
    • It can be easier to type all of the information first and space it out after it’s all there.
  • Clip Art
    • Microsoft Word ® comes with pictures and other graphics that you can add to your documents
    • To add clip art, go to the Insert menu and click on Picture. Then click on Clip Art.
  • Inserting Clip Art
    • You can search the clip art by keyword to find pictures more easily.
    • To insert the picture you have chosen, double click on it.
    • Pictures will be inserted wherever your insertion point is, just like when you type.
  • Clip Art
    • Clip Art can be moved by clicking on it and dragging it to its new location.
    • It can be enlarged and made smaller as well.
    • Click on the picture, then click and drag the squares in the corner to reduce or enlarge the picture.
  • Insert Menu
    • Using the Insert menu you can add the following to your document:
      • page break
      • hyper link
      • auto text
      • date and time
  • Insert a page break
    • Click insert break, then select page break
    • This ends the page at the insertion point you indicate.
  • Insert Auto Text
    • Automatic text is a function that allows you insert common elements of a letter
    • To insert automatic text select the insert menu, automatic text
      • A menu will appear select the element of a letter you want to use and click on it.
    • To insert the date automatically click insert date and time.
      • It will ask you to select the format you want to use
  • Hyperlink
    • A hyper link is an active link to a website or email address.
    • It will only be active when the document is on the computer.
    • Inserting a hyperlink saves you from retyping the link and also ensures it is accurate
  • Insert a Hyperlink
  • Insert a Hyperlink
    • To insert a hyperlink:
    • Select insert hyperlink
    • A menu box will appear
    • Indicate the text you want displayed
    • Highlight the email or web address you want to link and copy it.
    • Paste the address in the menu box.
  • Practice
    • Follow the directions on the Bulleting Exercise, Numbering Exercise, Tables Exercise, Columns Exercise, and Clip Art Exercise located at the pack of your packet.
    • Open the folder labeled Intermediate Word Exercises on your desktop. Open the practice.doc to format, spell check and space a paragraph.
  • Thank You for Attending
    • Remember, practice is the key
    • Please fill out your evaluations and leave them with the instructor.
    • Next week’s class is about PowerPoint.
    • If you have questions don’t hesitate to contact us: Phone: 595-1243
    • Email: [email_address]
    • Or in person at the reference desk!