OER Programme & <ul><li>This presentation: </li></ul><ul><li>Project reporting </li></ul><ul><li>Websites </li></ul><ul><l...
Reporting (i) <ul><li>Project plan </li></ul><ul><li>Consortium Agreement* </li></ul><ul><li>Interim report </li></ul><ul>...
<ul><li>Budget reporting  – you should forecast whether you have over- or under- spent in each reporting period and agree ...
What works well in interim &  final reports? 10/06/09   |  slide  <ul><li>real-life examples </li></ul><ul><li>telling the...
Templates & guidance <ul><li>Generic JISC templates & guidance available from the main JISC website </li></ul><ul><li>Usef...
Programme & project websites - overview of project - project proposal  - project plan (when available) - final reports (wh...
Programme meetings & events <ul><li>Second Tuesday Events </li></ul><ul><li>The OER Programme team is looking to hold even...
contact details <ul><li>Subject Strand: </li></ul><ul><li>Jo Masterson </li></ul><ul><li>[email_address] </li></ul><ul><li...
references <ul><li>Project management guidelines: </li></ul><ul><li>http://www.jisc.ac.uk/proj_manguide.html  </li></ul><u...
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OER Programme & Project Management

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The slides used at the OER Programme Start-Up Meeting on project management & related issues.

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  • Heather Williamson, Strand Manager for the Institutional Strand Introduction to project management requirements, project websites and programme meetings &amp; events All these slides will be made available on the programme website, after the event.
  • OER Programme & Project Management

    1. 1. OER Programme & <ul><li>This presentation: </li></ul><ul><li>Project reporting </li></ul><ul><li>Websites </li></ul><ul><li>Programme meetings & events </li></ul>Project Management
    2. 2. Reporting (i) <ul><li>Project plan </li></ul><ul><li>Consortium Agreement* </li></ul><ul><li>Interim report </li></ul><ul><li>Final report </li></ul><ul><li>Completion Report </li></ul><ul><li>Why? </li></ul><ul><li>Public funds (audit requirement) </li></ul><ul><li>To appropriately promote projects </li></ul><ul><li>To see how you are getting on </li></ul><ul><li>To offer appropriate support </li></ul>Required reports Very much encouraged: blogs / wiki / news feed (rss), etc. 10/06/09 | slide 30 Jun 2009 31 Jul 2009 1 Mar 2010 28 Apr 2010 Project Plan & Budget Consortium Agreement Draft Final Report & Budget Final, Completion reports & Budget 9 Nov 2009 Interim Report & Budget
    3. 3. <ul><li>Budget reporting – you should forecast whether you have over- or under- spent in each reporting period and agree any changes to your budget with your Programme Manager. Programme Managers would rather see you use resources effectively than be faced with a big budget variance at the end of the project. </li></ul><ul><li>Staffing – you should always report on any changes in staffing, or significant periods of absence. </li></ul><ul><li>Issues and Achievements – if things aren’t going to plan, say so, say why, and say how you are handling it. If you need help, say so, it is not failure, its just truthful reporting! Likewise where things are ahead of schedule, or working really well, say so, or your programme manager might not know about it. </li></ul>Reporting (ii) 10/06/09 | slide
    4. 4. What works well in interim & final reports? 10/06/09 | slide <ul><li>real-life examples </li></ul><ul><li>telling the story of your project/progress </li></ul><ul><li>describing how any of your initial assumptions were/have been challenged </li></ul><ul><li>sharing details of anything that didn’t work and how you addressed this </li></ul><ul><li>DON’T </li></ul><ul><li>insert chunks of your project plan </li></ul><ul><li>just refer to work package numbers – name them! </li></ul><ul><li>make the reports “difficult” to read without prior knowledge </li></ul>
    5. 5. Templates & guidance <ul><li>Generic JISC templates & guidance available from the main JISC website </li></ul><ul><li>Useful guidance on final and completion report writing can be found in the Report Writing Workshop Resource Pack </li></ul><ul><li>Further guidance can be found on the JISC Infonet website, covering </li></ul><ul><ul><li>Project management </li></ul></ul><ul><ul><li>Risk management </li></ul></ul><ul><ul><li>Contract negotiation </li></ul></ul><ul><ul><li>Change management </li></ul></ul>10/06/09 | slide http://www.jisc.ac.uk/proj_manguide.html http://www.jisc.ac.uk/whatwedo/programmes/elearningcapital/programmesupport/reportwritingworkshopDec08.aspx
    6. 6. Programme & project websites - overview of project - project proposal - project plan (when available) - final reports (when available) - link to project website - hosted by institution - materials and reports - news and events (rss feed please) - project aims and objectives - methodology - planned outcomes - project partners - contact details - anything else jisc.ac.uk / heacademy.ac.uk/ 10/06/09 | slide Remember: All outputs and deliverables need to be made available on or via your website which must be maintained for at least 3 years following project completion. project website
    7. 7. Programme meetings & events <ul><li>Second Tuesday Events </li></ul><ul><li>The OER Programme team is looking to hold events/workshops on the second Tuesday of each month. </li></ul><ul><li>Likely to be virtual events </li></ul><ul><li>Programme of activities currently in development </li></ul><ul><li>Start up Meeting: today! </li></ul><ul><li>Interim Meeting: 20 October 09, venue TBA </li></ul><ul><li>Final Programme Meeting: 20 April 10: venue TBA </li></ul>10/06/09 | slide
    8. 8. contact details <ul><li>Subject Strand: </li></ul><ul><li>Jo Masterson </li></ul><ul><li>[email_address] </li></ul><ul><li>Institutional Strand: </li></ul><ul><li>Heather Williamson </li></ul><ul><li>[email_address] </li></ul><ul><li>Individual Strand: </li></ul><ul><li>Ellie Spilman </li></ul><ul><li>[email_address] </li></ul>10/06/09 | slide
    9. 9. references <ul><li>Project management guidelines: </li></ul><ul><li>http://www.jisc.ac.uk/proj_manguide.html </li></ul><ul><li>JISC Report Writing Workshop Resource Pack: </li></ul><ul><li>http://www.jisc.ac.uk/whatwedo/programmes/elearningcapital/programmesupport/reportwritingworkshopDec08.aspx </li></ul><ul><li>JISC InfoNet InfoKits: </li></ul><ul><li>http://www.jiscinfonet.ac.uk/infokits/project-management </li></ul><ul><li>http://www.jiscinfonet.ac.uk/InfoKits/risk-management </li></ul><ul><li>http://www.jiscinfonet.ac.uk/InfoKits/contract-negotiation </li></ul><ul><li>http://www.jiscinfonet.ac.uk/infokits/change-management </li></ul>10/06/09 | slide

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