How To Track You Health Care Information


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This presentation will give you the steps necessary to track your own health care information.

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How To Track You Health Care Information

  1. 1. Tracking your Health Care Information Positive Resource Health Care Industry Consultants PO Box 6301 Moore, Oklahoma 73153 405 703-1115
  2. 2. Disclaimer <ul><li>Positive Resource does not dispense medical or legal advice, and the text, illustrations, photographs, animations and other information (&quot;Content&quot;) available on this power point is for general information purposes only. As with any medical or legal issue, it is up to you to consult a physician or attorney for professional advice. </li></ul><ul><li>YOU SHOULD NOT DISREGARD PROFESSIONAL MEDICAL OR LEGAL ADVICE BASED ON CONTENT CONTAINED IN THIS POWER POINT PESENTATION, NOR SHOULD YOU RELY ON THE CONTENT IN THIS PRESENTATION IN PLACE OF PROFESSIONAL MEDICAL OR LEGAL ADVICE. </li></ul>
  3. 3. Objectives <ul><li>Why is tracking your health care information so important. </li></ul><ul><li>Common myths about our health care information. </li></ul><ul><li>How does one track their health care information? </li></ul><ul><li>What do we need to keep track of? </li></ul><ul><li>What is a health care tracker? </li></ul>
  4. 4. Why is tracking your health care information so important? <ul><li>The more complete and accurate your health care information is, the better equipped you will be for each health care encounter. </li></ul><ul><li>Tracking your health care information can help you bridge the gap and aide you with a communication tool for quality healthcare. </li></ul>
  5. 5. Why do we need to be responsible for tracking our health care information? <ul><li>Obstacles/Barriers/Risk </li></ul><ul><li>We have multiple health care providers and multiple records </li></ul><ul><li>President Bush’s original Mandate (2014) </li></ul><ul><li>More than 6 out of 10 Baby Boomers will be managing multiple chronic illnesses by 2030 </li></ul><ul><li>Our health care information does not link to other systems </li></ul><ul><li>Security </li></ul>
  6. 6. Imagine if… <ul><li>You were a mother of twins that are born prematurely and with significant medical issues and you need a way to keep track of everything on each child. </li></ul>
  7. 7. Imagine if …continued <ul><li>Tracking your health care information can be used for disease management </li></ul><ul><li>As a record of each test, medication and procedures received and to show what physicians and clinic that each child had visited. </li></ul><ul><li>To review care and use for follow-up. </li></ul><ul><li>To make sure all the information was included and is correct. </li></ul><ul><li>Verify information against the bill </li></ul>
  8. 8. Imagine if… <ul><li>You were the one responsible for going with a family member to the doctor and realizing that they can’t recall the medication that they are on or the dates of their last procedure or test. </li></ul>
  9. 9. Imagine if… continued <ul><li>Tracking your health care information can assist you, the care giver by informing the physician the current dosages of medications that your loved one is on along with recent test results and history of their illness. </li></ul>
  10. 10. Imagine if… <ul><li>The paramedics respond to call where an elderly couple reside and they have multiple health care issues. On the scene the paramedics notice that the man of the house is having chest pain and is having difficulty breathing and communicating and the woman is so rattled she can’t think straight. The kitchen table is filled with medication for each of them. The paramedics ask the wife if her husband has had any heart trouble. Before she could answer she passes out. Who can answer the paramedic’s question now? </li></ul>
  11. 11. Imagine if… continued <ul><li>Having your health care information together and readily available can be used in an emergency. It would assist the paramedics in an emergency when their on the scene. </li></ul>
  12. 12. Imagine if… <ul><li>Your physician has recommended diet and exercise. Tracking your health care information can be use to measure and track your physical fitness goals. </li></ul>
  13. 13. Imagine if… continued <ul><li>Tracking your health care information can help with communication for continuity of care as well as to decrease any duplicate testing. </li></ul><ul><li>It could also be used to reduce medication errors or reactions or even to save a Life! </li></ul>
  14. 14. Myths Busters <ul><li>Myth: Health care providers never make mistakes with documentation in our health records. </li></ul><ul><li>Truth: Mistakes happen daily </li></ul><ul><li>Myth: Our health information is protected so that it can not been seen by others. </li></ul><ul><li>Truth: Our health information is protected by HIPAA but there are still occasions where it gets into the wrong hands. Health care information can be used for treatment, payment and quality. </li></ul>
  15. 15. Myth Busters <ul><li>Myth: You have the right to look at any ones health information </li></ul><ul><li>Truth: Must have written authorization from the patient and the authorization should include names of those who may have access. </li></ul>
  16. 16. Myth Buster <ul><li>Myth: Caregivers can have access to medical information at all times </li></ul><ul><li>Truth: When patient is incapacitate you need to have legal guardianship or have power of attorney </li></ul>
  17. 17. Myth Busters <ul><li>Myth: All health care web sites are secure. </li></ul><ul><li>Truth: Not all websites are secure. Be care with whom you share your health care information. </li></ul><ul><li>Be careful with health care fairs and Employer insurance company websites </li></ul><ul><li>Do you want to give your health information to the people that would raise your rates? </li></ul>
  18. 18. Think about this… <ul><li>A survey shows that health care consumers view personal records as an important element in reducing medical errors and increasing quality care. </li></ul><ul><li>97 % of Americans think it’s important for their doctors to access all their medical information in order to provide the best care. </li></ul><ul><li>(Markle Foundation, December 2006) </li></ul>
  19. 19. What is a medical record and where does it begin? <ul><li>A medical record originates with the physician or hospital where the care is rendered. </li></ul><ul><li>The medical record is a legal record and your personal health information by its self is not. </li></ul><ul><li>The medical record begins with information that you provide and then information is added to it from a health care provider with the findings of the visit. </li></ul>
  20. 20. What is a medical record and where does it begin? (continued) <ul><li>The medical record is a legal document that is kept by the physician/hospital and they can provide and charge you for a copy. (state statue or law) </li></ul>
  21. 21. What is your personal health information and where does it begin? <ul><li>Personal health information is information that you provide to your physician. It is not consider a legal document. It can be information that you gather/compile on yourself or anyone that you care for. This information once compiled can be a time saver but also life saving! </li></ul>
  22. 22. Step number 1 <ul><li>Complete Health Care forms </li></ul><ul><li>Document all health care history </li></ul><ul><li>Take them with you to each visit </li></ul><ul><li>Store them securely </li></ul><ul><li>Update them regularly </li></ul><ul><li>Wallet size card (Medication and Emergency Numbers) </li></ul>
  23. 23. Step number 2 <ul><li>Collect your health information </li></ul><ul><li>Determine what you need. </li></ul><ul><li>Complete authorization process for release. </li></ul><ul><li>Request a copy by fax or my regular mail of your record from each provider and or facility that you have visited. </li></ul>
  24. 24. Step number 3 <ul><li>Organize your health information </li></ul><ul><li>Divide into sections </li></ul><ul><li>Place in chronological order </li></ul><ul><li>Place in a expandable binder (fastener on top) </li></ul><ul><li>Review electronic means </li></ul>
  25. 25. Step number 4 <ul><li>Protect your health information </li></ul><ul><li>Place in a fire proof file cabinet </li></ul><ul><li>Place on computer and back-up </li></ul><ul><li>Place on a thumb drive </li></ul><ul><li>Back up off site (safe deposit box) </li></ul><ul><li>Encryption or password protect </li></ul>
  26. 26. Step number 5 <ul><li>Retrieve your information </li></ul><ul><li>Carry with you to each visit (manually or by electronic means) </li></ul><ul><li>Download to paper </li></ul><ul><li>Plug into computer for viewing, editing and printing </li></ul>
  27. 27. Step number 6 <ul><li>Update your information </li></ul><ul><li>Make changes to your health information (Allergies) </li></ul><ul><li>Update/adjust your information routinely </li></ul><ul><li>Add in new information </li></ul><ul><li>Look for better ways to use the information </li></ul>
  28. 28. Why should I track my health care information? <ul><li>Because your health information is scattered </li></ul><ul><li>Easy access </li></ul><ul><li>Reduce duplicate testing </li></ul><ul><li>Security (confidential versus secure) </li></ul><ul><li>Save time and money </li></ul>
  29. 29. Remember this <ul><li>You must take responsibility for your own health care. </li></ul><ul><li>You must be able to access your record in an emergency. </li></ul><ul><li>Provide doctors with information that they need and recall all care received. </li></ul>
  30. 30. Trouble finding your physician <ul><li>Contact the partners in the group </li></ul><ul><li>Contact the local Medical Society </li></ul><ul><li>Contact the local hospital </li></ul><ul><li>Contact State Medical Association </li></ul>
  31. 31. Where do I begin? <ul><li>Begin with completing healthcare forms </li></ul><ul><li>Complete release of information </li></ul><ul><li>Compile information </li></ul><ul><li>Review retrieval method </li></ul><ul><li>Storage/Privacy and Security </li></ul><ul><li>Emergency contact </li></ul>
  32. 32. What should I keep track of? <ul><li>Medication </li></ul><ul><li>Emergency Numbers </li></ul><ul><li>Last visits to doctor </li></ul><ul><li>Hospitalizations & surgeries </li></ul><ul><li>Insulin level </li></ul><ul><li>Blood pressure </li></ul>
  33. 33. What should I track/obtain from my health care providers? <ul><li>Discharge Summary/ Procedure Summary with finding and results/Visit Summary </li></ul><ul><li>History and Physical </li></ul><ul><li>Lab test or X-rays </li></ul><ul><li>Immunizations </li></ul><ul><li>Living Wills/DNR </li></ul>
  34. 34. More items to consider <ul><li>Exercise log </li></ul><ul><li>Herbal remedies and over the counter medicines </li></ul><ul><li>Emergency contact information </li></ul><ul><li>Dental examinations </li></ul><ul><li>Eye examinations </li></ul><ul><li>Chiropractic examinations </li></ul>
  35. 35. A simple approach: The Health Care Tracker <ul><li>The health care tracker is a organized way of keeping track of your health care information. Each kit contains a 1 inch expandable pressboard folder with valuable health care forms inside. The kit also contains a Med-tracker for wallet or your purse and a user’s guide to explain how to get started. </li></ul>
  36. 36. What is a Health Care Tracker? <ul><li>A tool used to keep track of medications, doctor and hospital visits along with your personal medical history and a tool used to interact with your health care provider. </li></ul><ul><li>It begins with a set of health care forms, a set for the adult and a set for the child. </li></ul>
  37. 37. How is this tool Interactive? <ul><li>The Health Care Tracker allows you a two way communication process making it interactive. The forms can be faxed, e-mailed or scanned into a computer. </li></ul>
  38. 38. Converting to an electronic means <ul><li>Forms are interactive (Communication tool) </li></ul><ul><li>Forms can be easily updated </li></ul><ul><li>Forms are easily accessible </li></ul><ul><li>Forms are secure </li></ul>
  39. 39. Health Care Tracker (USB format) <ul><li>What does it look like? </li></ul><ul><li>Go to USB 2 </li></ul><ul><li>Password: dog </li></ul><ul><li>Fill out forms </li></ul><ul><li>Save </li></ul><ul><li>Where can you get it? </li></ul>
  40. 40. What is the purpose? <ul><li>To ensure quality medical information from the beginning every where you go and at each place that you receive health care while functioning as an interactive secure tool for better communication with your health care provider. </li></ul>
  41. 41. Don’t you want to feel that your health care information is secure and readily available? <ul><li>The health care tracker allows you the opportunity to carry your information with you in a easy to use fashion and </li></ul><ul><li>is ready when you need it. </li></ul><ul><li>The health care tracker allows your information to be secured with a password or biometrics so know one can access your information unless you permit it. </li></ul>
  42. 42. Wrap Up <ul><li>Take responsibility for your own health care </li></ul><ul><li>Be prepared in case of emergency </li></ul><ul><li>Start developing your own health care tracking system so you will have your personal health information readily available. </li></ul><ul><li>www. </li></ul><ul><li>6 Steps to remember: Complete, Collect Organize, Protect, Retrieve and Update it! </li></ul>
  43. 43. Thank you <ul><li>Questions ? Follow-up </li></ul>