Setting yourself up for success! Please note: This presentation does  NOT  have audio.
Identifying possible evaluators <ul><li>Ideally, you should have more evaluators in mind than you actually need  </li></ul...
Create a spreadsheet  (if multiple letters are collected)  <ul><li>Evaluator’s Name </li></ul><ul><li>Email Address / Phon...
Making the request <ul><li>Always ask for a letter of evaluation/recommendation  in person . </li></ul><ul><li>Always ask ...
What to actually say <ul><li>Tell them the purpose of the letter you are requesting. </li></ul><ul><li>Explain how a lette...
Items the evaluator may request <ul><li>Current Resume  </li></ul><ul><li>Personal Statement (And/or app required material...
Gentle reminders <ul><li>About three weeks before the letter is due, touch base with your writer (email is fine). </li></u...
Acknowledgement <ul><li>For internship programs, scholarships, etc., please send your letter writers a thank you note afte...
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Requesting Letters of Evaluation

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Requesting Letters of Evaluation

  1. 1. Setting yourself up for success! Please note: This presentation does NOT have audio.
  2. 2. Identifying possible evaluators <ul><li>Ideally, you should have more evaluators in mind than you actually need </li></ul><ul><li>Start this process early! This allows you to replace anyone who is not able or willing to write you a letter </li></ul><ul><li>Select appropriate evaluators based on what you are applying for (admission to professional school, an internship program, scholarships, etc.) </li></ul><ul><li>Many of these opportunities will ask for specific types of evaluators – Be sure to read the application instructions thoroughly </li></ul>
  3. 3. Create a spreadsheet (if multiple letters are collected) <ul><li>Evaluator’s Name </li></ul><ul><li>Email Address / Phone number </li></ul><ul><ul><li>Note how they prefer to be contacted </li></ul></ul><ul><li>Date you requested the letter </li></ul><ul><li>Deadline agreed upon </li></ul><ul><li>Date to submit your packet of information to them </li></ul><ul><li>Date to follow up (3 weeks before deadline, if not received early) </li></ul><ul><li>Thank you letter sent? </li></ul>
  4. 4. Making the request <ul><li>Always ask for a letter of evaluation/recommendation in person . </li></ul><ul><li>Always ask at least one month before the deadline </li></ul><ul><ul><li>For professional school applications, ask earlier so you can plan accordingly </li></ul></ul><ul><li>Request an appointment </li></ul><ul><ul><li>Okay by phone/voice mail or through email </li></ul></ul><ul><ul><li>Give the reason for requesting the appointment (e.g. I will be applying for medical school this summer and wanted to talk with you about the possibility of writing a letter of evaluation in support of my application.) </li></ul></ul><ul><li>Be on time for the appointment </li></ul><ul><li>Look nice (you don’t have to where a suit, but don’t show up in sweats and flip flops!) </li></ul>
  5. 5. What to actually say <ul><li>Tell them the purpose of the letter you are requesting. </li></ul><ul><li>Explain how a letter from the person will help support what you wish to accomplish. </li></ul><ul><li>Ask if they will consider writing a letter on your behalf. </li></ul><ul><li>Wait for their answer! </li></ul><ul><li>If no, thank them for their consideration and depart. </li></ul><ul><li>If yes, ask what materials would be helpful to them in writing the letter. Also, ask when and how they would like to receive it from you. </li></ul><ul><li>Give them the date when the letter is to be submitted. </li></ul>
  6. 6. Items the evaluator may request <ul><li>Current Resume </li></ul><ul><li>Personal Statement (And/or app required materials) – Rough draft is okay </li></ul><ul><li>For scholarship/internship/volunteer experience/study abroad experiences </li></ul><ul><ul><li>General information about the program or opportunity </li></ul></ul><ul><ul><li>The name and title of the person the letter is submitted to. (Be sure to include the mailing address, also – even if the letter is to be included in a larger mailing envelope with other items or submitted electronically) </li></ul></ul><ul><li>Informal Transcript </li></ul><ul><li>Admissions Test Scores (if available and relevant) </li></ul><ul><li>Photo </li></ul><ul><ul><li>Passport photo, or any other professional looking photo (Put your name on the back of the photo) </li></ul></ul><ul><li>Instructions for how to submit the letter </li></ul><ul><li>Deadline to submit </li></ul>
  7. 7. Gentle reminders <ul><li>About three weeks before the letter is due, touch base with your writer (email is fine). </li></ul><ul><li>Tell them that you are working on the application materials and (either) </li></ul><ul><ul><li>A)that you are on time with your part of the process and still plan to submit the application by the agreed upon date </li></ul></ul><ul><ul><li>B)that you have adjusted your submission date to and alternate date of “X” and they are welcome to use the extra time also. </li></ul></ul><ul><li>Say that you are confirming that they still plan to write a letter on your behalf and that they will be able to submit it by the either the original date or the adjusted date based on which you choose above. </li></ul>
  8. 8. Acknowledgement <ul><li>For internship programs, scholarships, etc., please send your letter writers a thank you note after the deadline has passed. </li></ul><ul><ul><li>Send another thank you letter when/if you accomplish the goal of the letter. </li></ul></ul><ul><li>For professional school apps, send a quick thank you email as soon as the letter has been submitted. </li></ul><ul><ul><li>Send another thank you letter when/if you are admitted to professional school. </li></ul></ul>

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