Realizing the Business Value of PPM - What to Expect When Implementing PPM


Published on

Organizations who strive to improve their Project Portfolio Management (PPM) processes by leveraging a PPM tool are given a strategic advantage in today’s market.

Project Portfolio Management (PPM) is a set of business practices that bring projects together into tight integration with other business operations synchronizing strategies, resources and executive oversight. PPM provides the structure and processes for project portfolio governance.

Benefits of a PPM tool provide the organization a centralized location for stakeholders, PMs and project team members to easily view project portfolio items, resource demands, tasks, and project costs. It provides structure and standardization for project selection and execution and should be flexible to let users work the way that is most comfortable to them, improving user adoption and productivity. PPM solutions streamline collaboration between all invested personnel by providing easily accessible dashboards and reports and enabling more accurate and timely decision-making. Overall a good PPM solution provides the organization the toolset for selecting the right projects, improving ROI and creating a leading business edge.

Published in: Business, Technology
1 Like
  • Be the first to comment

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide
  • Add other reports here
  • Realizing the Business Value of PPM - What to Expect When Implementing PPM

    1. 1. Realizing the Business Value of PPMWhat to Expect When ImplementingWebinar Series Jim Patterson
    2. 2. EPM Live is the Global Leader in Enterprise Project, Portfolio and Work Management Solutions  Experienced: PPM Consulting since 1999  Fast: Pre-built Solution Apps  Low Risk: Online SaaS and On-PremiseDeployment Services | Professional Services | Online Services
    3. 3. EPM Live Background Experience • Over 5,000 customers • In Over 38 Countries Recognition • Inc 500 – One of the 5000 Fastest Growing Companies in 2008, 09, 10 and 11 • Microsoft’s EPM “Partner of the Year” 2005, 06, 08 and 09 • Top Ten Reviews - Bronze Award 2011 and 12 • Red Herring – “North America Winner” 2010 and 11 • – Best Project Management Software 2012 • Gartner – PPM Market Scope and Magic Quadrant 2010, 11 and 12 Partner Community • Over 125 Partners Worldwide
    4. 4. Project Portfolio Management (PPM)Value
    5. 5. OverviewToday’s business value to be realized from PPM isfar more than:– Strategic alignment of investments– Improved resource management– Visibility into business initiativesToday’s PPM can help:– Transform business execution– Provide executives, stakeholders and project teams with new ways to collaborate– Get work done more productively and effectively
    6. 6. PPM Purpose “An appropriate PPM application should match someimmediate functional needs, and also support a successive roadmap toward improving PPM maturity” Gartner 2010 IT PPM Magic Quadrant
    7. 7. The Business Value of PPM
    8. 8. Challenges Facing OrganizationsIf actively considering a PPM solution, you havelike reached a stage where:– There are disparate project, demand, resource, portfolio and time management activities– Leading to lack of accountability and inefficient business processesCommon issues include:– Ad-hoc or ineffective prioritization decisions– Time consuming data gathering for management reports– Resource bottlenecks– Lack of visibility into resource utilization– Inconsistent approaches to planning and managing projects
    9. 9. Business BenefitsOrganizations that successfully improve their PPMprocesses and adopt a PPM tool, realize most orall of the following business benefits:– Strategic alignment across project portfolios– Better collaboration across organizational silos– Improved decision making and accountability– Streamlined PMO processes and templates– Improved organizational productivity
    10. 10. Strategic Alignment Across Project Portfolios Aligning resources with strategic priorities is challenging for any organization But by capturing all work across the company (project and non-project), major benefits an improved PPM process can deliver are: – Prioritization and trade-off decisions can be made with full visibility to business impact – Can avoid low-value projects and “rogue work”
    11. 11. All Work Together Business Value Applications Services Incidents Service Portfolio Projects Incidents, Changes, ProblemsProjects Reporting Changes Metrics Dashboards Status Reports Select Application Portfolio Work Releases, Backlog, Test Cases Execution Demand Resource Management Work Management Time Management Project Portfolio Projects, Tasks, Issues, Risks Funnel all work through a common governance and control structure.
    12. 12. Assess Alignment and Value
    13. 13. Project Scoring and Prioritization
    14. 14. Portfolio Evaluation and Selection Capture and determine the right mix and sequencing of proposed projects and ideas to best achieve the organizations overall goals. View various reports to evaluate which projects bring the most value to the business Consistent Valuation and Prioritization of Projects
    15. 15. Portfolio Analytics Tools Leverage portfolio analytics tools to make better decisions when selecting projects and work for execution Gain real-time insight into rich analytics such as color-coded heat maps and portfolio modeling capabilities Gather, Analyze, Prioritize, and Track All Project Demands
    16. 16. Portfolio ManagementPortfolio Prioritization and Selection
    17. 17. Better Collaboration Across Organizational Silos If a PPM process and tool is easy to use and adopt, it enables teams across organizational silos to collaborate: – Project and resource manager collaboration on project staffing – Finance more easily provides regular updates on project costs – Broad adoption enables real-time visibility into project and portfolio status This all allows executives and project managers to ensure that business results are being achieved
    18. 18. Resource Requirements and Matching Create resource requirements and compare resource availability to identify resource shortages and surpluses Easily match available resources to resource requirements to ensure the right resources are assigned to the right work at the right time Collaboration Between Project and Resource Managers
    19. 19. Resource Capacity Planning Create resource capacity plans to get a true picture of resource demand across all work Estimate role-based resource hours or FTEs to ensure the resource plan can be fulfilled given current resource workload and availability Resource Capacity vs. Demand
    20. 20. Portfolio Financial Planning Standardize financial planning by leveraging pre- defined, configurable cost categories such as labor, hardware, software, overheads and contingency to easily plan your project budgets Detailed Line Item Budgets and Financial Plans
    21. 21. Changing How People WorkLeveraging Social Approaches
    22. 22. Improved Decision Making and AccountabilityA strong PPM solution will provide powerfulbusiness intelligence and reporting capabilities: – Enables a “single source of truth” – Fully automated dashboards and reports – More accurate and timely information for management decisions about project investments – Insight into which projects require more oversight and controls
    23. 23. Portfolio Management Portfolios for All Work Centralized Status Project 1 Project 2 Project 3 Workspace Workspace Workspace Business Alignment & Risk Assessment Gain Portfolio Visibility Project 4 Project 5 Project 6 Workspace Workspace Workspace Prioritization & Optimization Gather, Analyze, Prioritize, and Track All Project Demands
    24. 24. Financial Visibility Leverage unique roll up components to aggregate all project cost data across your portfolio Built-in cost dashboards provide key performance indicators to drive awareness of cost status Financial Dashboards and Reporting
    25. 25. Reporting Pre-configured reporting Web Parts and Program Dashboards Using Reporting tools your team is already familiar with Standardized Project Metrics and Reporting Improve Visibility and Insight to Enhance Decision-making
    26. 26. What-if Resource Modeling Define resource plans for proposed projects and work and analyze the plans against current resource capacity Leverage intuitive color-coded heat maps to view over allocations and modify dates and sequencing to define the most optimal portfolio Assess Resource Demands and Alternatives
    27. 27. What-if Financial Modeling Analyze your proposed portfolio against defined financial targets to determine alignment and overall financial impact Compare defined budgets and capacities against proposed projects and make adjustments where needed. Assess Financial Demands and Trade-Offs
    28. 28. Streamlined PMO Processes and TemplatesImplementing an overall project managementframework with just:– Basic phases and gates– A few key controlling artifacts • Business case • Project schedule • Status report, etc.Enables a common, streamlined process for thePMOWhile also enabling individual projects to selectthe right methodology for their project type
    29. 29. Standardized Templates and Forms Capture key business drivers that matter most to the business by leveraging pre- built templates and forms for various project and work requests Standardize data capture and enforce consistency Ensure strategic alignment by capturing data such as proposed benefits Consistent Capture and and ROI. Definition of Projects and Work
    30. 30. Workflow and Stage Gating Streamline project and work requests by leveraging workflow and stage gating for automated approvals and stage gate Request Proposed Approved Active promotions. Automated Approval and Promotions
    31. 31. Stage Gates Stage SpecificStage SectionsGateProcess
    32. 32. Pre-built ApplicationsKeep your entire team informed, accountable and connected in acentralized, web-based environment that is easy-to-use and rapidto deploy EPM Live provides prebuilt applications to help get organizations up and running quickly
    33. 33. Improved Organizational ProductivityUtilizing a PPM tool enables:– A more predictable process to be implemented– Eliminates unstructured data entry and managementChoosing the right PPM tool:– Allows customization to ensure the tool matches the way your organization works
    34. 34. EPM Live Communities
    35. 35. PMO and PPM SuccessPotential business benefits are compelling andlead many organizations to implement a PMO orsimilar functionGartner Research estimates the PMOs have afailure rate of 50% or more on their first tryMost common reasons for failure are:– Neglecting to improve PPM processes in parallel with PPM tool implementation– Lack of true executive sponsorshipHence, it is critical to choose a PPM vendor thatoffers:– Proven PPM expertise– A comprehensive, flexible solution that will lead to successful adoption in your organization
    36. 36. Contact usVisit www.epmlive.comContact us at info@epmlive.comToll free: 1-866-391-3700Jim
    37. 37. Try us