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PPM Challenge #1: Prioritizing Demand – 2012 PPM Challenge and Opportunity Webcast Series
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PPM Challenge #1: Prioritizing Demand – 2012 PPM Challenge and Opportunity Webcast Series

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2012 is quickly approaching and many organizations are preparing their portfolio strategies for the New Year. EPM Live recently partnered with Gartner in sponsoring the 2011 Gartner Symposium ITxpo. ...

2012 is quickly approaching and many organizations are preparing their portfolio strategies for the New Year. EPM Live recently partnered with Gartner in sponsoring the 2011 Gartner Symposium ITxpo. This week, Gartner published some of the key takeaways from the event and among them were a list of challenges that we as PPM supporters should look out for in 2012. The good news is ….with every challenge there is opportunity! Please join EPM Live as we lead you through a 4 part webinar series that focuses on these common Project Management challenges and leave you with the Enterprise Project management tools you need to create opportunity across your organization as you tackle these challenges one by one.

Challenge: Have you ever been asked to accomplish more than your technology and resources could handle? Prioritizing demand is not an easy task when there are many factors to consider: strategic objectives, benefits, risk factors and so on.

Opportunity: Join EPM Live as we walk you through the critical steps that must be taken to prioritize your 2012 Project Portfolio Management while taking into consideration the environmental factors that play a role in affecting the outcome. Find out how you can plan the most profitable portfolio for your organization while meeting all of your strategic goals. A profitable portfolio leads to a profitable business. Topics Include:

- Project and Work Requests
- Project and Work Definition
- Portfolio Capacity Planning
- Portfolio What-if Modeling
- Portfolio Selection

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PPM Challenge #1: Prioritizing Demand – 2012 PPM Challenge and Opportunity Webcast Series PPM Challenge #1: Prioritizing Demand – 2012 PPM Challenge and Opportunity Webcast Series Presentation Transcript

  • PPM Challenge #1Prioritizing Demand2012 PPM Challenge and OpportunityWebcast Series
  • PPM ChallengesChallenges:– Increasing demands to accomplish more than your technology, budgets and resources can handle– Prioritizing demand is not an easy task when there are many factors to consider: • Strategic objectives • Benefits • Cost constraints • Resource limitations • Risk factors and so on…
  • PPM OpportunitiesOpportunities:– Proven tools and techniques can be used to prioritize your portfolio– Consistent methods for valuing and scoring projects and work– Measurable consideration of the environmental factors that play a role in affecting the outcome– Plan the most profitable portfolio for your organization while meeting all of your strategic goals– A profitable portfolio leads to a profitable business
  • The PPM/EPM Capabilities PPMStrategic ProjectManagement EPM Tactical Project Management
  • Demand ManagementAllows organizations to gain visibility into all projectand work demand across the business. Its purpose isto overlay business process and governance controlsover proposed projects and work to ensure alignmentwith business strategy and ensure the rightinformation is collected for proper portfolio analysis.
  • Centralized Demand Capture Capture all proposals and request in one centralized location for a clean outlook of demand across the organization All work demand to be captured centrally despite potential variances in request types and metadata needs All Project and Work Requests
  • Demand Visibility Demand takes many forms including large investment requests, simple project requests and large program requests All are vying for the same resources With visibility into all demand, you can classify, evaluate, and appropriately prioritize work to allocate resources to See All Current and Potential the highest value opportunities. Project Demands
  • Standardized Templates and Forms Capture key business drivers that matter most to the business by leveraging pre- built templates and forms for various project and work requests Standardize data capture and enforce consistency Ensure strategic alignment by capturing data such as proposed benefits Consistent Capture and and ROI. Definition of Projects and Work
  • Workflow and Stage Gating Streamline project and work requests by leveraging workflow and stage gating for automated approvals and stage gate Request Proposed Approved Active promotions. Automated Approval and Promotions
  • Stage Gates Stage SpecificStage SectionsGateProcess
  • Assess Alignment and Value
  • Project Scoring and Prioritization
  • Portfolio Management – Metrics to ConsiderWill it bring additional revenue to the business?Will it bring quality improvement to the business?Will it help the business expand into new markets?Will it generate cost reductions?Will it expand current customer base?Will it reduce risks to the business?Will it reduce time to market or cycle times?Are resources with the right skillset available?Will it increase customer satisfaction?Will it increase employee satisfaction?Will it provide ROI (return on investment)?Will it represent a change in NPV (net present value)?Will the it increase IRR (internal rate of return)?
  • Portfolio ManagementPPM is a continuous cycle that includes identification, selectionand management of a collection of projects that align with bothkey performance drivers and strategic objectives. PPM allowsorganizations to choose the right projects for the business byanalyzing demand against capacity, identifying optimalsequencing and ensuring all business investment objectives arebeing met for the most profitable portfolio.
  • Portfolio Evaluation and Selection Capture and determine the right mix and sequencing of proposed projects and ideas to best achieve the organizations overall goals. View various reports to evaluate which projects bring the most value to the business Consistent Valuation and Prioritization of Projects
  • Portfolio Analytics Tools Leverage portfolio analytics tools to make better decisions when selecting projects and work for execution Gain real-time insight into rich analytics such as color-coded heat maps and portfolio modeling capabilities Gather, Analyze, Prioritize, and Track All Project Demands
  • Portfolio ManagementPortfolio Prioritization and Selection
  • Resource ManagementThe ability to deploy employees effectively against oftenconflicting projects and other work priorities enablesorganizations to optimize their return on human resourceinvestments. Understand which projects and types of workare consuming your most valuable resources and effectivelyrealign your staffing plan based on changing priorities andbudgets.
  • Resource Capacity Planning Create resource capacity plans to get a true picture of resource demand across all work Estimate role-based resource hours or FTEs to ensure the resource plan can be fulfilled given current resource workload and availability Resource Capacity vs. Demand
  • Capacity Planning
  • Resource Workload by Role
  • Resource Requirements and Matching Create resource requirements and compare resource availability to identify resource shortages and surpluses Easily match available resources to resource requirements to ensure the right resources are assigned to the right work at the right time Turn Role-Based Requirements Into Named Assignments
  • Resource Reporting and Dashboards Gain valuable insight into resource assignments by accessing resource reports. Leverage workload and availability reports to analyze resource data and performance Create customized views and dashboards for business-specific resource reporting Real-time Resource Reporting needs
  • Financial ManagementWith today’s economic state, there is more pressure thanever to define and select a portfolio that maximizes returnon investment (ROI). Defining processes that standardizecost estimating and improve financial accuracy are crucial.Delivering projects within budget so that they maximize theforecasted financial benefits is a key factor in determiningproject portfolio success.
  • Portfolio Financial Planning Standardize financial planning by leveraging pre- defined, configurable cost categories such as labor, hardware, software, overheads and contingency to easily plan your project budgets Detailed Line Item Budgets and Financial Plans
  • Cost Management
  • Financial Visibility Leverage unique roll up components to aggregate all project cost data across your portfolio Built-in cost dashboards provide key performance indicators to drive awareness of cost status Financial Dashboards and Reporting
  • Portfolio Costs
  • What-If ModelingPortfolio management requires the selection of the rightprojects and work to create the most profitable portfolio. Inorder to do so, portfolio managers may need to leveragevarious analytics tools to enable more informed portfoliodecisions. What-if modeling creates visual representation ofvarious business models and the impact they have on theoverall portfolio.
  • Resource and Financial Targets Create resource and financial targets to represent current resource capacity and cost budgets Compare targets against portfolio scenarios to analyze impacts and make informed decisions Analyze According to Constraints, Budgets and Targets
  • What-if Resource Modeling Define resource plans for proposed projects and work and analyze the plans against current resource capacity Leverage intuitive color-coded heat maps to view over allocations and modify dates and sequencing to define the most optimal portfolio Assess Resource Demands and Alternatives
  • What-if Financial Modeling Analyze your proposed portfolio against defined financial targets to determine alignment and overall financial impact Compare defined budgets and capacities against proposed projects and make adjustments where needed. Assess Financial Demands and Trade-Offs
  • What-if Financial Modeling Analyze your proposed portfolio against defined financial targets to determine alignment and overall financial impact Compare defined budgets and capacities against proposed projects and make adjustments where needed. Assess Financial Demands and Trade-Offs
  • How To Get Started Today Request A Free Trial Today Visit epmlive.com today Contact us at info@epmlive.com Toll free: 1-866-391-3700
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