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Implementing Enterprise PPM for Multi-Maturity Organizations
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Implementing Enterprise PPM for Multi-Maturity Organizations

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  • Throughout our experience with deploying Enterprise Project Management systems, we’ve seen organizations fail time and again attempting to roll out EPM solutions across the enterprise. This is mainly due to the inflexibility and rigid structure most EPM solutions force across the entire enterprise. There is not a “one size fits all” silver bullet approach to managing different types of projects. By leveraging the EPM Live solution, you can have a 100% Microsoft based solution that allows you not only re-use best practices across your organization, but will also support multiple methodologies such as PMBOK, SCRUM/Agile, MSF, etc and project management maturity levels. We are currently working with several customers that are setting their EPM Live platform up as a Shared Service model that benefits the entire enterprise.
  • Throughout our experience with deploying Enterprise Project Management systems, we’ve seen organizations fail time and again attempting to roll out EPM solutions across the enterprise. This is mainly due to the inflexibility and rigid structure most EPM solutions force across the entire enterprise. There is not a “one size fits all” silver bullet approach to managing different types of projects. By leveraging the EPM Live solution, you can have a 100% Microsoft based solution that allows you not only re-use best practices across your organization, but will also support multiple methodologies such as PMBOK, SCRUM/Agile, MSF, etc and project management maturity levels. We are currently working with several customers that are setting their EPM Live platform up as a Shared Service model that benefits the entire enterprise.
  • Process, Needs, Discipline PerspectiveStart anywhere in this process
  • Process, Needs, Discipline PerspectiveStart anywhere in this process
  • Process, Needs, Discipline PerspectiveStart anywhere in this process
  • Process, Needs, Discipline PerspectiveStart anywhere in this process
  • Process, Needs, Discipline PerspectiveStart anywhere in this process
  • Throughout our experience with deploying Enterprise Project Management systems, we’ve seen organizations fail time and again attempting to roll out EPM solutions across the enterprise. This is mainly due to the inflexibility and rigid structure most EPM solutions force across the entire enterprise. There is not a “one size fits all” silver bullet approach to managing different types of projects. By leveraging the EPM Live solution, you can have a 100% Microsoft based solution that allows you not only re-use best practices across your organization, but will also support multiple methodologies such as PMBOK, SCRUM/Agile, MSF, etc and project management maturity levels. We are currently working with several customers that are setting their EPM Live platform up as a Shared Service model that benefits the entire enterprise.
  • Throughout our experience with deploying Enterprise Project Management systems, we’ve seen organizations fail time and again attempting to roll out EPM solutions across the enterprise. This is mainly due to the inflexibility and rigid structure most EPM solutions force across the entire enterprise. There is not a “one size fits all” silver bullet approach to managing different types of projects. By leveraging the EPM Live solution, you can have a 100% Microsoft based solution that allows you not only re-use best practices across your organization, but will also support multiple methodologies such as PMBOK, SCRUM/Agile, MSF, etc and project management maturity levels. We are currently working with several customers that are setting their EPM Live platform up as a Shared Service model that benefits the entire enterprise.
  • Capability Perspective

Implementing Enterprise PPM for Multi-Maturity Organizations Implementing Enterprise PPM for Multi-Maturity Organizations Presentation Transcript

  • Implementing EnterpriseProject Portfolio Managementfor a Multi-maturity Organization Webcast Series
  • TopicsWho Uses a PPM system?PPM Maturity ModelThe Enterprise ToolCustomizing an Enterprise Tool for AllWork, All Users, and All ProcessesThe Benefits of a Multi-maturity PPM Tool
  • Who Uses a PPM System?The value proposition for PPM is not the same for all levels ofthe organization. To be successful, and sustainable, the PPMprocess and solution must provide real benefits at all levels ofparticipants and users.
  • Focused on Productivity Business Needs Managers Effective program, project and work management • When will we really finish and what will it cost? • How can I decrease the project cycle time? • How can I collaborate with suppliers, vendors, etc?ExecutiveStakeholdersQuality project selectionand outcome Team Members Better coordination within the team • Which projects • What am I supposed to deliver this week? and work best align with our • How can I coordinate with people in my team? business objectives • How to have control over the Resource Managers project execution Skills-based and efficient resource management and finances? • Who is available to staff our new projects? • Whos working on what and do they have the skills?
  • Multiple Organizational Units Enterprise New ProductIT Marketing Finance Engineering Development • Different types of projects and work • Diverse processes • Required level of rigor varies • Methods and tools likely not consistent
  • PPM Maturity Model
  • PPM Maturity and Dimensions Level 5 Optimizing Level 4 Managed Enterprise Orientation Level 3 Increasing and Defined Efficiency Beyond Initial • Network of • Pervasive Level 2 Integration PPM Leaders Specialized PPM Leaders Developing •Center of • PMM Leader Excellence, Cap •Enterprise PMO Emerging Beyond IT acity Planning Level 1 Discipline •Shared Initial Resource Pools •Workflow Tools •Real Time • PMO in Place Pipeline Reactive •Projects •Business User Management •Managed Approved on Tool Adoption Level 0 • Staffing for Programs and Portfolio Basis •Integration Nonexistent Priority Projects Resources •Portfolio Tools forDimensions •EA Involved Modeling and Reporting Ad Hoc •Process for •Project Optimization Collaboration Priority Projects Processes in •Portfolio Tools, Analysis People Place Dashboards • First Available •Risk Factored •Project Sched- •Full Program PPM •No Process uling Tools •Cost/Labor •Cost Capture •Benefit Lifecycle Processes Capture and Forecast Realization Financial •XL •Budget Tracked Management Estimates •Projects Benefit •Benefits Related Technology Estimates to Portfolio •Broader Impact •No Analysis of •Relationship Cost/Benefit/ •IT/Business Strategy Mgr. = Considered Financial Risk Collaborate •Risk Review Consultants (social, supply Management through Business •Relationship chain) •Ad Hoc Analyst PM •Relationship Mgr. Trusted Communication Updates Mgr. EmergeRelationships
  • Maturity and Readiness Varies Enterprise New Product IT Marketing Finance Engineering DevelopmentLevel 3 Level 2 Level 1 Level 0 Level 4Defined Developing Initial Nonexistent Managed • Not “one size fits all” • Maturity can vary widely across business units • Readiness for adoption a key success factor • Flexibility needed to address requirements
  • The Enterprise Tool
  • Project Management Maturity PPM Expectation GOAL: PM Capability RiskProcess/System Complexity
  • The PPM “Big Picture” PPMStrategic ProjectManagement EPM Tactical Project Management
  • Many Start With This… PPMStrategic ProjectManagement EPM Tactical Project Management
  • Add Portfolio Visibility... PPMStrategic ProjectManagement EPM Tactical Project Management
  • Others More Top-Down… PPMStrategic ProjectManagement EPM Tactical Project Management
  • But Entry Points Could Be Anywhere… PPMStrategic ProjectManagement EPM Tactical Project Management
  • Feature Sets Required
  • Varied Work Across the Enterprise Project Services Software DevWorkspace New Product Workspace Construction Workspace Workspace Workspace
  • Flexible For Enterprise Level Deployments• Create Simple and ComplexProgram and Project Department EnterpriseWorkspaceHierarchies Program 1 Project 1 Project 2 Project 3 IT Workspace Marketing Workspace Finance Workspace Engineering Workspace Project A Project B • Re-use Best Practices Workspace Workspace Software Infrastructure while Still Supporting Varying Development Methodologies Across the Enterprise Sub Project 1 Sub Project 2 Sub Project 2 Workspace Workspace Workspace • All Data can be rolled up Based mapped to Organization
  • Solutions For EveryoneProject, Portfolio & Work Management Solutions For Everyone Strategic Portfolio, Project & Work Management Enterprise Project & Work Management  Demand Management  Portfolio Management Web-based Project Collaboration  Project Visibility  Financial Management  Resource Management  Capacity Planning  Schedule Management  Time Management  Enterprise Governance  Team Collaboration  Work Management  Program Management
  • A simple, online project management tool that makes working together on projects, easy. ProjectEngine is an online workplace where teams, workgroups, and organizations canconnect and collaborate on projects and tasks Project Management for Everyone Manage individual projects and teams Simple schedule and task management Collaborative workspaces Familiar, Easy to Use
  • WorkEngine OverviewWorkEngine ensures that your business executes all projects and all work more effectively, efficiently and timely. WorkEngine provides a full EPM solution forexecuting on projects and management of all work Portfolio visibility Automated rollups of all information Manage all work (Project, Agile, Service) Multiple schedules in project workspaces Extended reporting solution
  • PortfolioEngine aligns projects and work to your business PortfolioEngine Overviewobjectives, to make sure the right investment decisions are executed.PortfolioEngine provides strategic top-down PPM capabilities Portfolio selection and alignment Resource capacity planning Cost planning and budgeting What-if modeling and optimization All WorkEngine capabilities available
  • Customizing an Enterprise Toolfor All Work, All Users, and All Processes
  • Identify Needs of Each Business Unit Department Enterprise Program 1 Project 1 Project 2 Project 3 IT Marketing Finance Engineering Workspace Workspace Workspace Workspace Project A Project B • Determine unique needs Workspace Software Workspace Infrastructure • Design sub-portfolios Development • Roll-up data to Enterprise • Security access consideredSub Project 1 Sub Project 2 Sub Project 2 Workspace Workspace Workspace
  • Disconnected Systems & Processes Service Application ProjectManagement Management Management • Requests • User Stories • Tasks • Problems • Defects • Issues • Changes • Tasks • Changes • Testing • Actions • Maintenance • Work is managed by parallel processes • Multiple entry points of work that is associated • Departmental silos enforcing their own processes, priority and deployment
  • All Work in One Solution Enterprise Work Portfolio Schedule Resource Cost Time Work Management Management Management Management Management Management Capabilities Portfolio Project Agile ServiceManagement Management Management Management Build Your Own Applications (Work Processes) Tasks Actions Approvals Changes Bugs Procurements BacklogsIssues Applications Deliverables Documents Service Requests Defects Work Features
  • Pre-built Solution TemplatesKeep your entire team informed, accountable and connected in acentralized, web-based environment that is easy-to-use and rapidto deploy PMI (PMBOK) Agile (SCRUM) MSF Prince2 CMMI Professional Services Project Management Office Program Management Construction WorkEngine provides prebuilt project workspace templates to help get project teams up and running quickly
  • Applying To Your OrganizationObjectively assess maturity of currentorganization and PPM practicesDetermine maturity level required to performfunctions in the tool, and sustain themTailor a strategy that first focuses on areas thatmost need improvementConsider strengths and weaknesses in theroadmap and development planPlan to do incremental phases Agree on Plan for Current State Identify Gaps Target State Improvement
  • Benefits of a Multi-maturityPPM Tool
  • Key BenefitsCan meet business units and users where theyare atCan address different tiers of PPM needsPrecludes the need to buy different tools for eachaudienceProvides management visibility to all work acrossthe organizationProvides room for maturity growth for all groupsFacilitates ease of adoption, and lower learningcurve with a common tool basis
  • Try us outwww.epmlive.cominfo@epmlive.com