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Cataloging Basics Webinar (NEKLS)

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This is an archive on a webinar delivered on January 12, 2012. Description: If you’re really new to cataloging, this session is for you. In this 90-minute online session, facilitated by NEKLS ...

This is an archive on a webinar delivered on January 12, 2012. Description: If you’re really new to cataloging, this session is for you. In this 90-minute online session, facilitated by NEKLS technology librarian Heather Braum, you will:

learn the basic principles behind cataloging,
discover why librarians catalog,
learn to read a basic MARC record,
see what a good MARC record looks like,
learn basic cataloging terminology,
and practice describing different materials.

Special thanks to Robin Fay for allowing me to use a couple of the ideas shared in this webinar and presentation. See her outstanding slides: http://www.slideshare.net/robinfay/cataloging-basics-presentation.

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Cataloging Basics Webinar (NEKLS) Presentation Transcript

  • 1. Cataloging Basics Do you want to be a copy cat?First Steps to Becoming a Fantastic Copy Cataloger! Heather Braum NEKLS Technology Librarian January 12, 2012
  • 2. Intros Brenda HoughNEKLS Continuing Education Consultant
  • 3. Intros Sharon MorelandNEKLS TechnologyConsultant
  • 4. Intros Heather BraumNEKLS Technology Librarian
  • 5. Today’s Agenda1. What this session IS and IS NOT2. Why do librarians catalog?3. What is cataloging?4. Cataloging terminology5. Breaking down MARC6. Types of Library Items7. Practice Describing Items8. Tools for finding MARC records9. Further Resources
  • 6. What this session IS NOT • A how-to originally catalog materials • A review of proper cataloging punctuation • A session for full-time catalogers • A review of every intricacy of cataloging • Cataloging in a specific system (like Koha, Sirsi, or Alexandria)
  • 7. What this session IS• For librarians who catalog part of the time• For librarians who want to learn more about MARC records and copy cataloging• For librarians who only copy catalog• For librarians wanting to touch up on cataloging skills
  • 8. Poll Question What percentage of library work time do you catalog?A. 0-25 percentB. 25-50 percentC. 50-100 percent
  • 9. Why do librarians catalog?
  • 10. For our patrons Image source (CC): http://www.flickr.com/photos/alltoomuch/3389937799/in/ faves-10557450@N04/
  • 11. For librarians Image source (CC): http://www.flickr.com/photos/imuttoo/2678338851/in/photostream
  • 12. To track materials Image source (CC): http://www.flickr.com/photos/mil8/380101976/in/photostream/
  • 13. Other Reasons• To track statistics about library materials• To keep a record of library materials• To organizer library materials to be easily accessible• To describe library materials
  • 14. Why do you catalog? Put your answers in chat
  • 15. What is cataloging?
  • 16. Organizing Image source (CC): http://www.flickr.com/photos/alltoomuch/3389937799/in/ faves-10557450@N04/
  • 17. Address Books Image source (CC): http://www.flickr.com/photos/liquidskyarts/3651109505/
  • 18. Ways to organize• Alphabetical (Title, Author, Publisher, Series)• Alphanumeric (call numbers)• Numerical (Dewey call numbers)• Sequential (newest to oldest)• Series• Size• Others?
  • 19. Differences vs. vs.
  • 20. Standards• AACR2• RDA• FRBR
  • 21. Three pieces• Container• Data• Information
  • 22. Containers Image source (CC): http://www.flickr.com/photos/johncohen/55582632/in/photostream/
  • 23. Containers• Data is the records that make up the container -- the library database.• The old card catalog was the container. The individual cards were the data.• The information was what was on each card!• Today Data is stored on MARC records
  • 24. Data Image source (CC): http://www.flickr.com/photos/reedinglessons/2239767394/
  • 25. Data: MARC
  • 26. Data• A library’s records are made of:• The Bibliographic record (MARC) • Information about the material• The copy holdings record (item record) • Information about the local material
  • 27. MARC record
  • 28. Copy Holdings Record
  • 29. Information Image source (CC): http://www.flickr.com/photos/cambodia4kidsorg/260004685/in/photostream/
  • 30. Information: Bib Record
  • 31. Bib Record Parts• The bibliographic record information: • Title • Author • Physical descriptors • Publication • Subjects • Contents • Others?
  • 32. Information:Copy Holdings
  • 33. Copy Holdings Parts• The copy holdings record information: • Barcode • Call number • Replacement price • Date added • Collection group (if in your system) • Circ rules (if set up in your system) • Others?
  • 34. Tips when cataloging• Pay attention to searching when looking for records• Not all records are created equally as you will learn shortly.• Paying attention to details makes for a great copy cataloger
  • 35. Image source (CC): http://www.flickr.com/photos/msiebuhr/987572658/
  • 36. Cataloging Terminology
  • 37. 1. z39.50
  • 38. 2. Copy Cataloging
  • 39. 3. Copy Holdings (Items)
  • 40. 4. Bibliographic Record
  • 41. 5. Subfield
  • 42. 6. ISBN/LCCN/ISSN
  • 43. 7. Tag (MARC)
  • 44. 8. MARC
  • 45. 9. Title Page (t.p.)/Verso
  • 46. 10. Imprint
  • 47. Bonus: CIP
  • 48. Breaking Down MARC
  • 49. MARC record
  • 50. Parts of MARC• 010 -- LCCN (Library of Congress) • 201007504• 020 -- ISBN, 10-digit and/or 13-digit• 022 -- ISSN (Magazines; Journals; Serials)• 024 -- SN (Standard Number) UPC Code• 100 -- Author Information
  • 51. Parts of MARC• 245 -- Title information • a: First part of title • b: remainder of title (subtitle) • c: statement of responsibility • h: GMD/format • n: number of work • p: name of part/section of work
  • 52. Parts of MARC• 250 -- Edition information• 260 -- Publishing information• 300 -- Physical description• 490 -- Series statement• 500 -- Notes (General)• 505 -- Contents
  • 53. Parts of MARC• 508 -- Creator/Producer• 511 -- Performer• 520 -- Summary• 538 -- System details• 600/650/651/655 -- Subjects• 700 -- Personal Name
  • 54. Questions to ask• Does the title match?• Does the author match?• Does the ISBN and/or SN match?• Does the bib say something about being large print edition/widescreen edition/ unabridged edition & match the material in hand?• Is the pagination/running time match/very close?
  • 55. Which record is better?
  • 56. or
  • 57. Which record is better?
  • 58. Why?
  • 59. Types of Library Items A Review
  • 60. Music CD
  • 61. Hardback Book
  • 62. Large Print Book
  • 63. Abridged Audiobook on CD
  • 64. Widescreen DVD
  • 65. Practice Describing Items
  • 66. T.P.
  • 67. Verso
  • 68. Publication
  • 69. T.P.
  • 70. Verso
  • 71. Children’s Book
  • 72. One is not like the other
  • 73. Tools for FindingMARC Records
  • 74. MARC Record Sources1. Your local (shared) catalog2. Vendor records3. Z39.50 servers set up in your ILS4. Statewide catalog (Agent in Kansas)5. Amazon & IMDB via Libcat: http://libcat.org/6. MarcEdit tool has a built in Z39.50 client (http://goo.gl/r9FTY)7. CatExpress (OCLC -- paid subscription)8. Original cataloging
  • 75. Further Resources
  • 76. Credits: Robin Fay for her excellentcataloging basics presentation. Her content was used with permission. http://goo.gl/0702o
  • 77. Heather Braum hbraum@nekls.orgHandouts, slides, and an archive of the webinar will be posted at http://nekls.libguides.com/ copy-cataloging-webinar
  • 78. Image source (CC): http://www.flickr.com/photos/msiebuhr/987572658/
  • 79. Thanks!