Cataloging Basics Webinar (NEKLS)

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This is an archive on a webinar delivered on January 12, 2012. Description: If you’re really new to cataloging, this session is for you. In this 90-minute online session, facilitated by NEKLS technology librarian Heather Braum, you will:

learn the basic principles behind cataloging,
discover why librarians catalog,
learn to read a basic MARC record,
see what a good MARC record looks like,
learn basic cataloging terminology,
and practice describing different materials.

Special thanks to Robin Fay for allowing me to use a couple of the ideas shared in this webinar and presentation. See her outstanding slides: http://www.slideshare.net/robinfay/cataloging-basics-presentation.

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  • Cataloging Basics Webinar (NEKLS)

    1. 1. Cataloging Basics Do you want to be a copy cat?First Steps to Becoming a Fantastic Copy Cataloger! Heather Braum NEKLS Technology Librarian January 12, 2012
    2. 2. Intros Brenda HoughNEKLS Continuing Education Consultant
    3. 3. Intros Sharon MorelandNEKLS TechnologyConsultant
    4. 4. Intros Heather BraumNEKLS Technology Librarian
    5. 5. Today’s Agenda1. What this session IS and IS NOT2. Why do librarians catalog?3. What is cataloging?4. Cataloging terminology5. Breaking down MARC6. Types of Library Items7. Practice Describing Items8. Tools for finding MARC records9. Further Resources
    6. 6. What this session IS NOT • A how-to originally catalog materials • A review of proper cataloging punctuation • A session for full-time catalogers • A review of every intricacy of cataloging • Cataloging in a specific system (like Koha, Sirsi, or Alexandria)
    7. 7. What this session IS• For librarians who catalog part of the time• For librarians who want to learn more about MARC records and copy cataloging• For librarians who only copy catalog• For librarians wanting to touch up on cataloging skills
    8. 8. Poll Question What percentage of library work time do you catalog?A. 0-25 percentB. 25-50 percentC. 50-100 percent
    9. 9. Why do librarians catalog?
    10. 10. For our patrons Image source (CC): http://www.flickr.com/photos/alltoomuch/3389937799/in/ faves-10557450@N04/
    11. 11. For librarians Image source (CC): http://www.flickr.com/photos/imuttoo/2678338851/in/photostream
    12. 12. To track materials Image source (CC): http://www.flickr.com/photos/mil8/380101976/in/photostream/
    13. 13. Other Reasons• To track statistics about library materials• To keep a record of library materials• To organizer library materials to be easily accessible• To describe library materials
    14. 14. Why do you catalog? Put your answers in chat
    15. 15. What is cataloging?
    16. 16. Organizing Image source (CC): http://www.flickr.com/photos/alltoomuch/3389937799/in/ faves-10557450@N04/
    17. 17. Address Books Image source (CC): http://www.flickr.com/photos/liquidskyarts/3651109505/
    18. 18. Ways to organize• Alphabetical (Title, Author, Publisher, Series)• Alphanumeric (call numbers)• Numerical (Dewey call numbers)• Sequential (newest to oldest)• Series• Size• Others?
    19. 19. Differences vs. vs.
    20. 20. Standards• AACR2• RDA• FRBR
    21. 21. Three pieces• Container• Data• Information
    22. 22. Containers Image source (CC): http://www.flickr.com/photos/johncohen/55582632/in/photostream/
    23. 23. Containers• Data is the records that make up the container -- the library database.• The old card catalog was the container. The individual cards were the data.• The information was what was on each card!• Today Data is stored on MARC records
    24. 24. Data Image source (CC): http://www.flickr.com/photos/reedinglessons/2239767394/
    25. 25. Data: MARC
    26. 26. Data• A library’s records are made of:• The Bibliographic record (MARC) • Information about the material• The copy holdings record (item record) • Information about the local material
    27. 27. MARC record
    28. 28. Copy Holdings Record
    29. 29. Information Image source (CC): http://www.flickr.com/photos/cambodia4kidsorg/260004685/in/photostream/
    30. 30. Information: Bib Record
    31. 31. Bib Record Parts• The bibliographic record information: • Title • Author • Physical descriptors • Publication • Subjects • Contents • Others?
    32. 32. Information:Copy Holdings
    33. 33. Copy Holdings Parts• The copy holdings record information: • Barcode • Call number • Replacement price • Date added • Collection group (if in your system) • Circ rules (if set up in your system) • Others?
    34. 34. Tips when cataloging• Pay attention to searching when looking for records• Not all records are created equally as you will learn shortly.• Paying attention to details makes for a great copy cataloger
    35. 35. Image source (CC): http://www.flickr.com/photos/msiebuhr/987572658/
    36. 36. Cataloging Terminology
    37. 37. 1. z39.50
    38. 38. 2. Copy Cataloging
    39. 39. 3. Copy Holdings (Items)
    40. 40. 4. Bibliographic Record
    41. 41. 5. Subfield
    42. 42. 6. ISBN/LCCN/ISSN
    43. 43. 7. Tag (MARC)
    44. 44. 8. MARC
    45. 45. 9. Title Page (t.p.)/Verso
    46. 46. 10. Imprint
    47. 47. Bonus: CIP
    48. 48. Breaking Down MARC
    49. 49. MARC record
    50. 50. Parts of MARC• 010 -- LCCN (Library of Congress) • 201007504• 020 -- ISBN, 10-digit and/or 13-digit• 022 -- ISSN (Magazines; Journals; Serials)• 024 -- SN (Standard Number) UPC Code• 100 -- Author Information
    51. 51. Parts of MARC• 245 -- Title information • a: First part of title • b: remainder of title (subtitle) • c: statement of responsibility • h: GMD/format • n: number of work • p: name of part/section of work
    52. 52. Parts of MARC• 250 -- Edition information• 260 -- Publishing information• 300 -- Physical description• 490 -- Series statement• 500 -- Notes (General)• 505 -- Contents
    53. 53. Parts of MARC• 508 -- Creator/Producer• 511 -- Performer• 520 -- Summary• 538 -- System details• 600/650/651/655 -- Subjects• 700 -- Personal Name
    54. 54. Questions to ask• Does the title match?• Does the author match?• Does the ISBN and/or SN match?• Does the bib say something about being large print edition/widescreen edition/ unabridged edition & match the material in hand?• Is the pagination/running time match/very close?
    55. 55. Which record is better?
    56. 56. or
    57. 57. Which record is better?
    58. 58. Why?
    59. 59. Types of Library Items A Review
    60. 60. Music CD
    61. 61. Hardback Book
    62. 62. Large Print Book
    63. 63. Abridged Audiobook on CD
    64. 64. Widescreen DVD
    65. 65. Practice Describing Items
    66. 66. T.P.
    67. 67. Verso
    68. 68. Publication
    69. 69. T.P.
    70. 70. Verso
    71. 71. Children’s Book
    72. 72. One is not like the other
    73. 73. Tools for FindingMARC Records
    74. 74. MARC Record Sources1. Your local (shared) catalog2. Vendor records3. Z39.50 servers set up in your ILS4. Statewide catalog (Agent in Kansas)5. Amazon & IMDB via Libcat: http://libcat.org/6. MarcEdit tool has a built in Z39.50 client (http://goo.gl/r9FTY)7. CatExpress (OCLC -- paid subscription)8. Original cataloging
    75. 75. Further Resources
    76. 76. Credits: Robin Fay for her excellentcataloging basics presentation. Her content was used with permission. http://goo.gl/0702o
    77. 77. Heather Braum hbraum@nekls.orgHandouts, slides, and an archive of the webinar will be posted at http://nekls.libguides.com/ copy-cataloging-webinar
    78. 78. Image source (CC): http://www.flickr.com/photos/msiebuhr/987572658/
    79. 79. Thanks!

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