Cataloging Basics Webinar (NEKLS)

Cataloging Basics Do you want to be a copy cat?First Steps to Becoming a Fantastic Copy Cataloger! Heather Braum NEKLS Technology Librarian January 12, 2012

Intros Brenda HoughNEKLS Continuing Education Consultant

Intros Sharon MorelandNEKLS TechnologyConsultant

Intros Heather BraumNEKLS Technology Librarian

Today’s Agenda1. What this session IS and IS NOT2. Why do librarians catalog?3. What is cataloging?4. Cataloging terminology5. Breaking down MARC6. Types of Library Items7. Practice Describing Items8. Tools for ﬁnding MARC records9. Further Resources

What this session IS NOT • A how-to originally catalog materials • A review of proper cataloging punctuation • A session for full-time catalogers • A review of every intricacy of cataloging • Cataloging in a speciﬁc system (like Koha, Sirsi, or Alexandria)

What this session IS• For librarians who catalog part of the time• For librarians who want to learn more about MARC records and copy cataloging• For librarians who only copy catalog• For librarians wanting to touch up on cataloging skills

Poll Question What percentage of library work time do you catalog?A. 0-25 percentB. 25-50 percentC. 50-100 percent

Why do librarians catalog?

For our patrons Image source (CC): http://www.ﬂickr.com/photos/alltoomuch/3389937799/in/ faves-10557450@N04/

For librarians Image source (CC): http://www.ﬂickr.com/photos/imuttoo/2678338851/in/photostream

To track materials Image source (CC): http://www.ﬂickr.com/photos/mil8/380101976/in/photostream/

Other Reasons• To track statistics about library materials• To keep a record of library materials• To organizer library materials to be easily accessible• To describe library materials

Why do you catalog? Put your answers in chat

What is cataloging?

Organizing Image source (CC): http://www.ﬂickr.com/photos/alltoomuch/3389937799/in/ faves-10557450@N04/

Address Books Image source (CC): http://www.ﬂickr.com/photos/liquidskyarts/3651109505/

Ways to organize• Alphabetical (Title, Author, Publisher, Series)• Alphanumeric (call numbers)• Numerical (Dewey call numbers)• Sequential (newest to oldest)• Series• Size• Others?

Differences vs. vs.

Standards• AACR2• RDA• FRBR

Three pieces• Container• Data• Information

Containers Image source (CC): http://www.ﬂickr.com/photos/johncohen/55582632/in/photostream/

Containers• Data is the records that make up the container -- the library database.• The old card catalog was the container. The individual cards were the data.• The information was what was on each card!• Today Data is stored on MARC records

Data Image source (CC): http://www.ﬂickr.com/photos/reedinglessons/2239767394/

Data: MARC

Data• A library’s records are made of:• The Bibliographic record (MARC) • Information about the material• The copy holdings record (item record) • Information about the local material

MARC record

Copy Holdings Record

Information Image source (CC): http://www.ﬂickr.com/photos/cambodia4kidsorg/260004685/in/photostream/

Information: Bib Record

Bib Record Parts• The bibliographic record information: • Title • Author • Physical descriptors • Publication • Subjects • Contents • Others?

Information:Copy Holdings

Copy Holdings Parts• The copy holdings record information: • Barcode • Call number • Replacement price • Date added • Collection group (if in your system) • Circ rules (if set up in your system) • Others?

Tips when cataloging• Pay attention to searching when looking for records• Not all records are created equally as you will learn shortly.• Paying attention to details makes for a great copy cataloger

Image source (CC): http://www.ﬂickr.com/photos/msiebuhr/987572658/

Cataloging Terminology

1. z39.50

2. Copy Cataloging

3. Copy Holdings (Items)

4. Bibliographic Record

5. Subﬁeld

6. ISBN/LCCN/ISSN

7. Tag (MARC)

8. MARC

9. Title Page (t.p.)/Verso

10. Imprint

Bonus: CIP

Breaking Down MARC

MARC record

Parts of MARC• 010 -- LCCN (Library of Congress) • 201007504• 020 -- ISBN, 10-digit and/or 13-digit• 022 -- ISSN (Magazines; Journals; Serials)• 024 -- SN (Standard Number) UPC Code• 100 -- Author Information

Parts of MARC• 245 -- Title information • a: First part of title • b: remainder of title (subtitle) • c: statement of responsibility • h: GMD/format • n: number of work • p: name of part/section of work

Parts of MARC• 250 -- Edition information• 260 -- Publishing information• 300 -- Physical description• 490 -- Series statement• 500 -- Notes (General)• 505 -- Contents

Parts of MARC• 508 -- Creator/Producer• 511 -- Performer• 520 -- Summary• 538 -- System details• 600/650/651/655 -- Subjects• 700 -- Personal Name

Questions to ask• Does the title match?• Does the author match?• Does the ISBN and/or SN match?• Does the bib say something about being large print edition/widescreen edition/ unabridged edition & match the material in hand?• Is the pagination/running time match/very close?

Which record is better?

Types of Library Items A Review

Music CD

Hardback Book

Large Print Book

Abridged Audiobook on CD

Widescreen DVD

Practice Describing Items

Publication

Children’s Book

One is not like the other

Tools for FindingMARC Records

MARC Record Sources1. Your local (shared) catalog2. Vendor records3. Z39.50 servers set up in your ILS4. Statewide catalog (Agent in Kansas)5. Amazon & IMDB via Libcat: http://libcat.org/6. MarcEdit tool has a built in Z39.50 client (http://goo.gl/r9FTY)7. CatExpress (OCLC -- paid subscription)8. Original cataloging

Further Resources

Credits: Robin Fay for her excellentcataloging basics presentation. Her content was used with permission. http://goo.gl/0702o

Heather Braum hbraum@nekls.orgHandouts, slides, and an archive of the webinar will be posted at http://nekls.libguides.com/ copy-cataloging-webinar

Image source (CC): http://www.ﬂickr.com/photos/msiebuhr/987572658/

Thanks!

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Cataloging Basics Webinar (NEKLS)

by Heather Braum

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